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Selective federal depository libraries which are served by a Regional Library may withdraw depository materials from their collections after the materials have been held for five years, and after receiving permission from their primary Regional. Aside from the exempted publications listed below, all publications must be retained for five years from the date of receipt. There is no requirement that selectives must withdraw any publications, and all depositories are encouraged to consider the needs of their users when developing withdrawal policies. Each depository should have a collection development policy which identifies both selection and discard policies in the context of the community's needs.
Disposal lists are checked by the Regional Libraries in order to maintain a complete collection of federal publications, which is then available to all libraries in the region. Most publications in the Regional collections, with the exception of some reference materials and fragile publications, are available for Interlibrary Loan, photocopy, and/or scan. The Regionals will attempt to supply any publication needed by selectives within the region, including microfiche.
These guidelines are based on Chapter 5 of the FDLP Handbook.
Exceptions to the five-year rule:
last revised November 12, 2010.