Terms of AcceptanceGifts are evaluated by the same standards used to evaluate new additions to the collections. Gift materials that do not meet the Libraries’ criteria may be sold or discarded. Upon receipt, all gifts become the property of the University Libraries. The Libraries reserve the right to retain or reject gift materials and to determine location and conditions of use.
Donation GuidelinesThe University of Alabama Libraries generally does not accept the following materials:
- Duplicates of materials already in the Libraries’ collections
- Textbooks (see the Libraries’ textbook policies)
- Scientific and technical materials more than 10 years old, unless of historical significance
- Single or scattered issues of newspapers, magazines, or scholarly journals
- Outdated media formats
- Popular books and magazines (i.e., Time, National Geographic, Good Housekeeping)
- Items in poor physical condition including those with loose bindings, brittle paper, or heavy annotations
- Dirty, moldy, mildewed, or insect infested item
AcknowledgementsThe Libraries will generally acknowledge gifts and place a bookplate in each item added to the collection at the request of the donor. Requests for memorial inscriptions on bookplates will be accommodated whenever possible. Bookplates are generally not added to gifts in Special Collections.
Tax Information & AppraisalsThe Library cannot appraise gifts made to it. Gifts may be considered non-cash donations under IRS regulations; however, these regulations are complex and donors may wish to consult a tax, legal or accounting professional. IRS regulations and The University of Alabama policies prohibit the Libraries from providing appraisals or from advising on appraisals of gifts. Donors may wish to read IRS Publication 526, Charitable Contributions and/or IRS Publication 561 Determining the Value of Donated Property and/or consult with an attorney or an accountant. Please complete a Donor Form with each gift. For donations to Special Collections, please consult Special Collections Collection Policy to identify areas of concentration and see the contact information below. Gifts offered to Special Collections require discussion in advance of applicable conditions and donors should contact Special Collections prior to making a donation. Resources that may be of use to donors include:
- The American Library Association’s Rare Books and Manuscripts webpage contains helpful information for identifying and valuing rare and old materials along with tips for locating booksellers who perform appraisals. http://www.rbms.info
- American Book Trade Directory, which has a section entitled “Appraisers of Library Collections” arranged by state. Current volume in Gorgas Reference, Z475.A5
- Membership Directory, Antiquarian Bookseller’s Association of America (ABAA), ABAA HQ, 20 West 44th Street, New York, NY 10036 (212) 944-8291 http://www.abaa.org
- American Society of Appraisers, http://www.appraisers.org/FindanAppraiser/FindAnAppraiser.aspx
Donors of large gifts (more than a single box) are encouraged to contact the Libraries to discuss the appropriateness of the gift.
Donors of materials for the general collections should contact:
Donors of manuscripts, personal papers, rare books, maps, photographs or other graphic materials, and materials related to The University of Alabama should contact:
Lorraine Madway, Ph.D.
Associate Dean for Special Collections
W. S. Hoole Special Collections Library
The University of Alabama
Tuscaloosa, Alabama 35487-0266