Workflow

Overview of Workflow

• Set Up Collection
  • Obtain Materials
  • For new collections
    • On Selection.xlsx spreadsheet (S:\Digital Projects\Digital_Program), move the collection's line of data from Queue to DS_inProgress
    • Set up folder structure on Share Drive (or relocate from S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
    • Make Collection information XML file
    • Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
• Create Descriptive_metadata Item Metadata
• Digitize Collection
  • Check images against Metadata
  • Capture images
  • Optimize image files
  • Track Progress as you go
• Prepare Collection for Upload
  • Perform Quality Control (eyeball check and script)
  • Export Metadata and Tracking Data (see Preparing Collections)
  • Create MODS
• Upload Collection to Acumen
  • Run script to create JPEGs and copy MODS to libcontent server
  • Run script to relocate content in libcontent server to Acumen directories
• Move Collection to Storage Server
  • Run script to relocate original content from Share Drive to Storage Server
• When completing a collection
  • On Selection.xlsx spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete

Digitization Workflow By Collection Type

• Audio
• Manuscript and Image
• Sheet Music (we are no longer digitizing such collections)
• Electronic Theses and Dissertations
• Undergraduate Research Projects
• Mass Digitization Workflow
• Scrapbook Workflow

Collection-Level Workflow

• Moving Content to Acumen and Archive
• Moving Content To Long-Term Storage
• Metadata Movement

Item-Level Workflow

• Checking work as you go
• Checking work at the end of a period of capture