Workflow
From UA Libraries Digital Services Planning and Documentation
Contents |
Overview of Workflow
- Set Up Collection
- Obtain Materials
- For new collections
- On Selection.xlsx spreadsheet (S:\Digital Projects\Digital_Program), move the collection's line of data from Queue to DS_inProgress
- Set up folder structure on Share Drive (or relocate from S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
- Make Collection information XML file
- Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
- Create Descriptive_metadata Item Metadata
- Digitize Collection
- Check images against Metadata
- Capture images
- Optimize image files
- Track Progress as you go
- Prepare Collection for Upload
- Perform Quality Control (eyeball check and script)
- Export Metadata and Tracking Data (see Preparing Collections)
- Create MODS
- Upload Collection to Acumen
- Run script to create JPEGs and copy MODS to libcontent server
- Run script to relocate content in libcontent server to Acumen directories
- Move Collection to Storage Server
- Run script to relocate original content from Share Drive to Storage Server
- When completing a collection
- On Selection.xlsx spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
Digitization Workflow By Collection Type
- Audio
- Manuscript and Image
- Sheet Music (we are no longer digitizing such collections)
- Electronic Theses and Dissertations
- Undergraduate Research Projects
- Mass Digitization Workflow
- Scrapbook Workflow