Workflow

Overview of Workflow

• Set Up Collection
  • Obtain Materials
  • For new collections, on Selection spreadsheet, move the collection's line of data from Queue to DS_inProgress
  • For new collections, set up Folder Structure on Share Drive (or move one already set up by April, if found in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
  • For new collections, Assemble/Create Collection Documentation
    • Make Collection information XML
    • Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
• Digitize Collection
  • Check Images against Metadata
  • Capture Images
  • Optimize Image Files
  • Track Progress as you go
• Prepare Collection for Upload
  • Perform Quality Control on Image Files
  • Export Metadata, Tracking Data, and OCR List (see Preparing Collections)
  • Create MODS
  • Set aside materials for return to stacks
• Upload Collection to Acumen
  • Run script to create JPEGs and copy content to libcontent1 server
  • Run script to relocate content in libcontent1 server to Acumen directories
• Move Collection to Storage Server
  • Run script to relocate original content from Share Drive to Storage Server
• Complete Collection (when done capturing all material from collection)
  • On Selection spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete

Item-Level Workflow

• Checking work as you go
• Checking work at the end of a period of capture

Collection-Level Workflow

• Folder Renaming To Show Progress
• Moving Content to Acumen and Archive
• Moving Content To Long-Term Storage
• Metadata Movement

Digitization Workflow By Collection Type

• Audio
• Manuscript
• Sheet Music (this page needs updating as of 2009-09-18)
• Electronic Theses and Dissertations
• Undergraduate Research Projects
• Mass Digitization Workflow