Workflow

Overview of Workflow

• Set Up Collection
  • Obtain Materials
  • For new collections
    • On Selection.xlsx spreadsheet (S:\Digital Projects\Digital_Program), move the collection's line of data from Queue to DS_inProgress
    • Set up folder structure on Share Drive (or relocate from S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
    • Make Collection information XML file
    • Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
• Digitize Collection, assigning item numbers and entering those plus box/folder information or photo IDs into the spreadsheet.
  • Capture images
  • Optimize image files
  • Track Progress as you go, and check images against your entries

• Prepare Collection for Upload
  • Perform Quality Control (eyeball check and script)
  • Create OCR files (for non-handwritten text only)
  • Run script to make FITS
  • Run holdContent script to transfer archival content to server, and place metadata spreadsheet and jpegs in For_Metadata_Librarians
  • When completing a collection: On Selection.xlsx spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
• After Metadata Librarians return collection directory with MODS:
  • Run checkJpegs script to check their MODS -> JPEGs and JPEGs -> TIFFs; clear up any problems
  • Run jpegs2Server script to generate web derivatives, relocate MODS and those into upload directory, and move archival content to deposits for archiving
  • Check output, then run relocate_all to put content in Acumen

Digitization Workflow By Collection Type

• Audio Digitization
• Images and Text
• Mass Digitization Workflow

Collection-Level Workflow

• Moving Content to Acumen and Archive
• Moving Content To Long-Term Storage
• Metadata Movement

Item-Level Workflow

• Checking work as you go
• Checking work at the end of a period of capture