Difference between revisions of "Workflow"

From UA Libraries Digital Services Planning and Documentation
(Overview of Workflow)
(Digitization Workflow By Collection Type)
 
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[[File:DS_Workflow_June2017.png]]
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==Overview of Workflow==
 
==Overview of Workflow==
 
*[[Set Up Collection]]
 
*[[Set Up Collection]]
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***Make [[Collection Information | Collection information XML file]]
 
***Make [[Collection Information | Collection information XML file]]
 
***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet  
 
***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet  
*Create [https://intranet.lib.ua.edu/Descriptive_Metadata Descriptive_metadata]Item Metadata
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*Digitize Collection, assigning item numbers and entering those plus box/folder information or photo IDs into the spreadsheet.
*Digitize Collection
 
**Check images against Metadata
 
 
**Capture images
 
**Capture images
 
**Optimize image files
 
**Optimize image files
**Track Progress as you go
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**Track Progress as you go, and check images against your entries
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*Prepare Collection for Upload
 
*Prepare Collection for Upload
 
**Perform [[Quality Control]] (eyeball check and script)
 
**Perform [[Quality Control]] (eyeball check and script)
**Export Metadata and [[Tracking Data]] (see [[Preparing_Collections_on_the_S_Drive_for_Online_Delivery_and_Storage | Preparing Collections]])
 
**Create [[Generating MODS | MODS]]
 
 
**Create OCR files (for non-handwritten text only)
 
**Create OCR files (for non-handwritten text only)
*[[Most Content | Upload Collection to Acumen]]
 
 
**Run script to make FITS
 
**Run script to make FITS
**Run script to create JPEGs and copy MODS to libcontent server
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**Run holdContent script to transfer archival content to server, and place metadata spreadsheet and jpegs in For_Metadata_Librarians
**Run script to relocate content in libcontent server to Acumen directories
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**When completing a collection: On Selection.xlsx spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
*Move Collection to Storage Server
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* After Metadata Librarians return collection directory with MODS:
**Run script to relocate original content from Share Drive to Storage Server
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**Run checkJpegs script to check their MODS -> JPEGs and JPEGs -> TIFFs; clear up any problems
*When completing a collection
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**Run jpegs2Server script to generate web derivatives, relocate MODS and those into upload directory, and move archival content to deposits for archiving
**On Selection.xlsx spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
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**Check output, then run relocate_all to put content in Acumen
  
 
== Digitization Workflow By Collection Type==
 
== Digitization Workflow By Collection Type==
*[[Audio: Project Specifications and Workflow|Audio]]
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*[[Audio Digitization]]
*[[Manuscript items | Manuscript and Image]]   
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*[[Most_Content | Images and Text]]   
*[[Scanning_Sheet_Music|Sheet Music]] (we are no longer digitizing such collections)
 
*[[Electronic Theses and Dissertations]]
 
*[[Undergraduate Research Projects]]
 
 
*[[Mass Digitization Workflow]]
 
*[[Mass Digitization Workflow]]
*[[Scrapbook Workflow]]
 
  
 
==Collection-Level Workflow ==
 
==Collection-Level Workflow ==

Latest revision as of 09:54, 12 July 2017

DS Workflow June2017.png

Overview of Workflow

  • Set Up Collection
    • Obtain Materials
    • For new collections
      • On Selection.xlsx spreadsheet (S:\Digital Projects\Digital_Program), move the collection's line of data from Queue to DS_inProgress
      • Set up folder structure on Share Drive (or relocate from S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
      • Make Collection information XML file
      • Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
  • Digitize Collection, assigning item numbers and entering those plus box/folder information or photo IDs into the spreadsheet.
    • Capture images
    • Optimize image files
    • Track Progress as you go, and check images against your entries
  • Prepare Collection for Upload
    • Perform Quality Control (eyeball check and script)
    • Create OCR files (for non-handwritten text only)
    • Run script to make FITS
    • Run holdContent script to transfer archival content to server, and place metadata spreadsheet and jpegs in For_Metadata_Librarians
    • When completing a collection: On Selection.xlsx spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
  • After Metadata Librarians return collection directory with MODS:
    • Run checkJpegs script to check their MODS -> JPEGs and JPEGs -> TIFFs; clear up any problems
    • Run jpegs2Server script to generate web derivatives, relocate MODS and those into upload directory, and move archival content to deposits for archiving
    • Check output, then run relocate_all to put content in Acumen

Digitization Workflow By Collection Type

Collection-Level Workflow

Item-Level Workflow