Workflow

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(Digitization Workflow By Collection Type)
(Digitization Workflow By Collection Type)
 
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*[[Set Up Collection]]
 
*[[Set Up Collection]]
 
**[[Obtaining Materials from Hoole Staff | Obtain Materials]]
 
**[[Obtaining Materials from Hoole Staff | Obtain Materials]]
**For new collections, on Selection spreadsheet, move the collection's line of data from Queue to DS_inProgress
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**For new collections
**For new collections, set up Folder Structure on [[Share Drive Protocols | Share Drive]] (or move one already set up by April, if found in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
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***On Selection.xlsx spreadsheet (S:\Digital Projects\Digital_Program), move the collection's line of data from Queue to DS_inProgress
**For new collections, Assemble/Create Collection Documentation
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***Set up folder structure on [[Share Drive Protocols | Share Drive]] (or relocate from S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
***Make [[Collection Information | Collection information XML]]
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***Make [[Collection Information | Collection information XML file]]
 
***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet  
 
***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet  
 
*Digitize Collection
 
*Digitize Collection
**Check Images against Metadata
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**Check images against Metadata
**Capture Images
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**Capture images
**Optimize Image Files
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**Optimize image files
 
**Track Progress as you go
 
**Track Progress as you go
 
*Prepare Collection for Upload
 
*Prepare Collection for Upload
**Perform [[Quality Control]] on Image Files
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**Perform [[Quality Control]] (eyeball check and script)
**Export Metadata, [[Tracking Data]], and [[OCR List]] (see [[Preparing_Collections_on_the_S_Drive_for_Online_Delivery_and_Storage | Preparing Collections]])
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**Export Metadata and [[Tracking Data]] (see [[Preparing_Collections_on_the_S_Drive_for_Online_Delivery_and_Storage | Preparing Collections]])
 
**Create [[Making MODS | MODS]]
 
**Create [[Making MODS | MODS]]
**Set aside materials for return to stacks
 
 
*[[Most Content | Upload Collection to Acumen]]
 
*[[Most Content | Upload Collection to Acumen]]
**Run script to create JPEGs and copy content to libcontent server
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**Run script to create JPEGs and copy MODS to libcontent server
 
**Run script to relocate content in libcontent server to Acumen directories
 
**Run script to relocate content in libcontent server to Acumen directories
 
*Move Collection to Storage Server
 
*Move Collection to Storage Server
 
**Run script to relocate original content from Share Drive to Storage Server
 
**Run script to relocate original content from Share Drive to Storage Server
*Complete Collection (when done capturing all material from collection)
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*When completing a collection
**On Selection spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
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**On Selection.xlsx spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
  
 
== Digitization Workflow By Collection Type==
 
== Digitization Workflow By Collection Type==
 
*[[Audio: Project Specifications and Workflow|Audio]]
 
*[[Audio: Project Specifications and Workflow|Audio]]
*[[Manuscript items | Manuscript]]   
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*[[Manuscript items | Manuscript and Image]]   
 
*[[Scanning_Sheet_Music|Sheet Music]] (we are no longer digitizing such collections)
 
*[[Scanning_Sheet_Music|Sheet Music]] (we are no longer digitizing such collections)
 
*[[Electronic Theses and Dissertations]]
 
*[[Electronic Theses and Dissertations]]
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==Collection-Level Workflow ==
 
==Collection-Level Workflow ==
*[[Scans_folder | Folder Renaming To Show Progress]]
 
 
*[[Moving Content to Acumen and Archive]]
 
*[[Moving Content to Acumen and Archive]]
 
*[[Moving Content To Long-Term Storage]]
 
*[[Moving Content To Long-Term Storage]]

Latest revision as of 13:45, 7 July 2014

Contents

[edit] Overview of Workflow

  • Set Up Collection
    • Obtain Materials
    • For new collections
      • On Selection.xlsx spreadsheet (S:\Digital Projects\Digital_Program), move the collection's line of data from Queue to DS_inProgress
      • Set up folder structure on Share Drive (or relocate from S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
      • Make Collection information XML file
      • Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
  • Digitize Collection
    • Check images against Metadata
    • Capture images
    • Optimize image files
    • Track Progress as you go
  • Prepare Collection for Upload
  • Upload Collection to Acumen
    • Run script to create JPEGs and copy MODS to libcontent server
    • Run script to relocate content in libcontent server to Acumen directories
  • Move Collection to Storage Server
    • Run script to relocate original content from Share Drive to Storage Server
  • When completing a collection
    • On Selection.xlsx spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete

[edit] Digitization Workflow By Collection Type

[edit] Collection-Level Workflow

[edit] Item-Level Workflow

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