Workflow

From UA Libraries Digital Services Planning and Documentation
(Difference between revisions)
Jump to: navigation, search
m
(Digitization Workflow By Collection Type)
 
(24 intermediate revisions by 5 users not shown)
Line 1: Line 1:
==Overview of Workflow==
 
*Prepare Collection
 
**Obtain Materials
 
**Set up Folder Structure on Share Drive
 
**Assemble/Create Collection Documentation
 
*Digitize Collection
 
**Capture Images
 
**Optimize Image Files
 
**Track Progress
 
**Check Images against Metadata
 
*Finalize Collection
 
**Perform Quality Control on Image Files
 
**Finalize Metadata
 
**Create MODS
 
**Create OCR List (if necessary)
 
*Upload Collection to Acumen
 
**Run script to create JPEGs and copy content to libcontent1 server
 
**Run script to relocate content in libcontent1 server to Acumen directories
 
*Move Collection to Storage Server
 
**Run script to relocate original content from Share Drive to Storage Server
 
  
==Collection-Level Workflow ==
+
[[File:DS_Workflow_June2017.png]]
[[Scans_folder]] : Folder Renaming To Show Progress
+
  
[[Preparing Collections on the S Drive for Online Delivery and Storage]]
+
==Overview of Workflow==
 +
*[[Set Up Collection]]
 +
**[[Obtaining Materials from Hoole Staff | Obtain Materials]]
 +
**For new collections
 +
***On Selection.xlsx spreadsheet (S:\Digital Projects\Digital_Program), move the collection's line of data from Queue to DS_inProgress
 +
***Set up folder structure on [[Share Drive Protocols | Share Drive]] (or relocate from S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
 +
***Make [[Collection Information | Collection information XML file]]
 +
***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
 +
*Digitize Collection, assigning item numbers and entering those plus box/folder information or photo IDs into the spreadsheet.
 +
**Capture images
 +
**Optimize image files
 +
**Track Progress as you go, and check images against your entries
  
[[Moving Content to Acumen and Archive]]
+
*Prepare Collection for Upload
 +
**Perform [[Quality Control]] (eyeball check and script)
 +
**Create OCR files (for non-handwritten text only)
 +
**Run script to make FITS
 +
**Run holdContent script to transfer archival content to server, and place metadata spreadsheet and jpegs in For_Metadata_Librarians
 +
**When completing a collection: On Selection.xlsx spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
 +
* After Metadata Librarians return collection directory with MODS:
 +
**Run checkJpegs script to check their MODS -> JPEGs and JPEGs -> TIFFs; clear up any problems
 +
**Run jpegs2Server script to generate web derivatives, relocate MODS and those into upload directory, and move archival content to deposits for archiving
 +
**Check output, then run relocate_all to put content in Acumen
  
[[Moving Content To Long-Term Storage]]
+
== Digitization Workflow By Collection Type==
 +
*[[Audio: Project Specifications and Workflow|Audio]]
 +
*[[Most_Content | Images and Text]] 
 +
*[[Mass Digitization Workflow]]
  
[[Metadata Movement]]
+
==Collection-Level Workflow ==
 +
*[[Moving Content to Acumen and Archive]]
 +
*[[Moving Content To Long-Term Storage]]
 +
*[[Metadata Movement]]
  
 
==Item-Level Workflow==
 
==Item-Level Workflow==
 
*[[Checking Work By Object|Checking work as you go]]
 
*[[Checking Work By Object|Checking work as you go]]
*[[Checking Work Daily|Checking work at the end of your shift]]
+
*[[Checking Work Daily|Checking work at the end of a period of capture]]
 
+
== Digitization Workflow By Collection Type==
+
*[[Audio: Project Specifications and Workflow|Audio]]
+
*[[Manuscript items]]  (this page for special cases;  look below to [[#Collection-Level_Workflow | Collection-Level Workflow]] for most content) 
+
*[[Scanning_Sheet_Music|Sheet Music]] (this page needs updating as of 2009-09-18)
+
*[[Electronic Theses and Dissertations]]
+
*[[Undergraduate Research Projects]]
+
*[[Mass Digitization Workflow]]
+

Latest revision as of 15:52, 29 May 2017

DS Workflow June2017.png

Contents

[edit] Overview of Workflow

  • Set Up Collection
    • Obtain Materials
    • For new collections
      • On Selection.xlsx spreadsheet (S:\Digital Projects\Digital_Program), move the collection's line of data from Queue to DS_inProgress
      • Set up folder structure on Share Drive (or relocate from S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
      • Make Collection information XML file
      • Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
  • Digitize Collection, assigning item numbers and entering those plus box/folder information or photo IDs into the spreadsheet.
    • Capture images
    • Optimize image files
    • Track Progress as you go, and check images against your entries
  • Prepare Collection for Upload
    • Perform Quality Control (eyeball check and script)
    • Create OCR files (for non-handwritten text only)
    • Run script to make FITS
    • Run holdContent script to transfer archival content to server, and place metadata spreadsheet and jpegs in For_Metadata_Librarians
    • When completing a collection: On Selection.xlsx spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
  • After Metadata Librarians return collection directory with MODS:
    • Run checkJpegs script to check their MODS -> JPEGs and JPEGs -> TIFFs; clear up any problems
    • Run jpegs2Server script to generate web derivatives, relocate MODS and those into upload directory, and move archival content to deposits for archiving
    • Check output, then run relocate_all to put content in Acumen

[edit] Digitization Workflow By Collection Type

[edit] Collection-Level Workflow

[edit] Item-Level Workflow

Personal tools