Workflow

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==Overview of Workflow==
 
==Overview of Workflow==
*Prepare Collection
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*[[Set Up Collection]]
**Obtain Materials
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**[[Obtaining Materials from Hoole Staff | Obtain Materials]]
**Set up Folder Structure on Share Drive
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**For new collections
**Assemble/Create Collection Documentation
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***On Selection.xlsx spreadsheet (S:\Digital Projects\Digital_Program), move the collection's line of data from Queue to DS_inProgress
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***Set up folder structure on [[Share Drive Protocols | Share Drive]] (or relocate from S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
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***Make [[Collection Information | Collection information XML file]]
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***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
 
*Digitize Collection
 
*Digitize Collection
**Capture Images
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**Check images against Metadata
**Optimize Image Files
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**Capture images
**Track Progress
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**Optimize image files
**Check Images against Metadata
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**Track Progress as you go
*Finalize Collection
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*Prepare Collection for Upload
**Perform Quality Control on Image Files
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**Perform [[Quality Control]] (eyeball check and script)
**Finalize Metadata
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**Export Metadata and [[Tracking Data]] (see [[Preparing_Collections_on_the_S_Drive_for_Online_Delivery_and_Storage | Preparing Collections]])
**Create MODS
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**Create [[Making MODS | MODS]]
**Create OCR List (if necessary)
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*[[Most Content | Upload Collection to Acumen]]
*Upload Collection to Acumen
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**Run script to create JPEGs and copy MODS to libcontent server
**Run script to create JPEGs and copy content to libcontent1 server
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**Run script to relocate content in libcontent server to Acumen directories
**Run script to relocate content in libcontent1 server to Acumen directories
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*Move Collection to Storage Server
 
*Move Collection to Storage Server
 
**Run script to relocate original content from Share Drive to Storage Server
 
**Run script to relocate original content from Share Drive to Storage Server
 
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*When completing a collection
==Collection-Level Workflow ==
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**On Selection.xlsx spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
[[Scans_folder]] : Folder Renaming To Show Progress
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[[Preparing Collections on the S Drive for Online Delivery and Storage]]
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[[Moving Content to Acumen and Archive]]
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[[Moving Content To Long-Term Storage]]
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[[Metadata Movement]]
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==Item-Level Workflow==
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*[[Checking Work By Object|Checking work as you go]]
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*[[Checking Work Daily|Checking work at the end of your shift]]
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== Digitization Workflow By Collection Type==
 
== Digitization Workflow By Collection Type==
 
*[[Audio: Project Specifications and Workflow|Audio]]
 
*[[Audio: Project Specifications and Workflow|Audio]]
*[[Manuscript items]]  (this page for special cases;  look below to [[#Collection-Level_Workflow | Collection-Level Workflow]] for most content)  
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*[[Manuscript items | Manuscript and Image]]   
*[[Scanning_Sheet_Music|Sheet Music]] (this page needs updating as of 2009-09-18)
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*[[Scanning_Sheet_Music|Sheet Music]] (we are no longer digitizing such collections)
 
*[[Electronic Theses and Dissertations]]
 
*[[Electronic Theses and Dissertations]]
 
*[[Undergraduate Research Projects]]
 
*[[Undergraduate Research Projects]]
 
*[[Mass Digitization Workflow]]
 
*[[Mass Digitization Workflow]]
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*[[Scrapbook Workflow]]
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==Collection-Level Workflow ==
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*[[Moving Content to Acumen and Archive]]
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*[[Moving Content To Long-Term Storage]]
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*[[Metadata Movement]]
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==Item-Level Workflow==
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*[[Checking Work By Object|Checking work as you go]]
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*[[Checking Work Daily|Checking work at the end of a period of capture]]

Latest revision as of 13:45, 7 July 2014

Contents

[edit] Overview of Workflow

  • Set Up Collection
    • Obtain Materials
    • For new collections
      • On Selection.xlsx spreadsheet (S:\Digital Projects\Digital_Program), move the collection's line of data from Queue to DS_inProgress
      • Set up folder structure on Share Drive (or relocate from S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
      • Make Collection information XML file
      • Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
  • Digitize Collection
    • Check images against Metadata
    • Capture images
    • Optimize image files
    • Track Progress as you go
  • Prepare Collection for Upload
  • Upload Collection to Acumen
    • Run script to create JPEGs and copy MODS to libcontent server
    • Run script to relocate content in libcontent server to Acumen directories
  • Move Collection to Storage Server
    • Run script to relocate original content from Share Drive to Storage Server
  • When completing a collection
    • On Selection.xlsx spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete

[edit] Digitization Workflow By Collection Type

[edit] Collection-Level Workflow

[edit] Item-Level Workflow

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