Workflow
From UA Libraries Digital Services Planning and Documentation
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==Overview of Workflow== | ==Overview of Workflow== | ||
*[[Set Up Collection]] | *[[Set Up Collection]] | ||
**[[Obtaining Materials from Hoole Staff | Obtain Materials]] | **[[Obtaining Materials from Hoole Staff | Obtain Materials]] | ||
− | **For new collections | + | **For new collections |
− | ** | + | ***On Selection.xlsx spreadsheet (S:\Digital Projects\Digital_Program), move the collection's line of data from Queue to DS_inProgress |
− | + | ***Set up folder structure on [[Share Drive Protocols | Share Drive]] (or relocate from S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting) | |
− | ***Make [[Collection Information | Collection information XML]] | + | ***Make [[Collection Information | Collection information XML file]] |
***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet | ***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet | ||
− | *Digitize Collection | + | *Digitize Collection, assigning item numbers and entering those plus box/folder information or photo IDs into the spreadsheet. |
− | + | **Capture images | |
− | **Capture | + | **Optimize image files |
− | **Optimize | + | **Track Progress as you go, and check images against your entries |
− | **Track Progress as you go | + | |
*Prepare Collection for Upload | *Prepare Collection for Upload | ||
− | **Perform [[Quality Control]] | + | **Perform [[Quality Control]] (eyeball check and script) |
− | ** | + | **Create OCR files (for non-handwritten text only) |
− | ** | + | **Run script to make FITS |
− | ** | + | **Run holdContent script to transfer archival content to server, and place metadata spreadsheet and jpegs in For_Metadata_Librarians |
− | * | + | **When completing a collection: On Selection.xlsx spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete |
− | **Run script to | + | * After Metadata Librarians return collection directory with MODS: |
− | **Run script to relocate content | + | **Run checkJpegs script to check their MODS -> JPEGs and JPEGs -> TIFFs; clear up any problems |
− | * | + | **Run jpegs2Server script to generate web derivatives, relocate MODS and those into upload directory, and move archival content to deposits for archiving |
− | * | + | **Check output, then run relocate_all to put content in Acumen |
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− | ** | + | == Digitization Workflow By Collection Type== |
+ | *[[Audio Digitization]] | ||
+ | *[[Most_Content | Images and Text]] | ||
+ | *[[Mass Digitization Workflow]] | ||
==Collection-Level Workflow == | ==Collection-Level Workflow == | ||
− | |||
*[[Moving Content to Acumen and Archive]] | *[[Moving Content to Acumen and Archive]] | ||
*[[Moving Content To Long-Term Storage]] | *[[Moving Content To Long-Term Storage]] |
Latest revision as of 10:54, 12 July 2017
Contents |
[edit] Overview of Workflow
- Set Up Collection
- Obtain Materials
- For new collections
- On Selection.xlsx spreadsheet (S:\Digital Projects\Digital_Program), move the collection's line of data from Queue to DS_inProgress
- Set up folder structure on Share Drive (or relocate from S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
- Make Collection information XML file
- Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
- Digitize Collection, assigning item numbers and entering those plus box/folder information or photo IDs into the spreadsheet.
- Capture images
- Optimize image files
- Track Progress as you go, and check images against your entries
- Prepare Collection for Upload
- Perform Quality Control (eyeball check and script)
- Create OCR files (for non-handwritten text only)
- Run script to make FITS
- Run holdContent script to transfer archival content to server, and place metadata spreadsheet and jpegs in For_Metadata_Librarians
- When completing a collection: On Selection.xlsx spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
- After Metadata Librarians return collection directory with MODS:
- Run checkJpegs script to check their MODS -> JPEGs and JPEGs -> TIFFs; clear up any problems
- Run jpegs2Server script to generate web derivatives, relocate MODS and those into upload directory, and move archival content to deposits for archiving
- Check output, then run relocate_all to put content in Acumen