Workflow

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(→‎Digitization Workflow By Collection Type)
 
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== Digitization Workflow By Collection Type==
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*[[Audio: Project Specifications and Workflow|Audio]]
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[[File:DS_Workflow_June2017.png]]
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*[[Manuscript items | Manuscript]] 
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*[[Scanning_Sheet_Music|Sheet Music]] (we are no longer digitizing such collections)
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*[[Electronic Theses and Dissertations]]
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*[[Undergraduate Research Projects]]
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*[[Mass Digitization Workflow]]
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==Overview of Workflow==
 
==Overview of Workflow==
 
*[[Set Up Collection]]
 
*[[Set Up Collection]]
 
**[[Obtaining Materials from Hoole Staff | Obtain Materials]]
 
**[[Obtaining Materials from Hoole Staff | Obtain Materials]]
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**For new collections, on Selection spreadsheet, move the collection's line of data from Queue to DS_inProgress
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**For new collections
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**For new collections, set up Folder Structure on [[Share Drive Protocols | Share Drive]] (or move one already set up by April, if found in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
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***On Selection.xlsx spreadsheet (S:\Digital Projects\Digital_Program), move the collection's line of data from Queue to DS_inProgress
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**For new collections, Assemble/Create Collection Documentation
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***Set up folder structure on [[Share Drive Protocols | Share Drive]] (or relocate from S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
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***Make [[Collection Information | Collection information XML]]
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***Make [[Collection Information | Collection information XML file]]
 
***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet  
 
***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet  
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*Digitize Collection
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*Digitize Collection, assigning item numbers and entering those plus box/folder information or photo IDs into the spreadsheet.
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**Check Images against Metadata
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**Capture images
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**Capture Images
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**Optimize image files
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**Optimize Image Files
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**Track Progress as you go, and check images against your entries
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**Track Progress as you go
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*Prepare Collection for Upload
 
*Prepare Collection for Upload
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**Perform [[Quality Control]] on Image Files
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**Perform [[Quality Control]] (eyeball check and script)
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**Export Metadata, [[Tracking Data]], and [[OCR List]] (see [[Preparing_Collections_on_the_S_Drive_for_Online_Delivery_and_Storage | Preparing Collections]])
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**Create OCR files (for non-handwritten text only)
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**Create [[Making MODS | MODS]]
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**Run script to make FITS
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**Set aside materials for return to stacks
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**Run holdContent script to transfer archival content to server, and place metadata spreadsheet and jpegs in For_Metadata_Librarians
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*[[Most Content | Upload Collection to Acumen]]
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**When completing a collection: On Selection.xlsx spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
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**Run script to create JPEGs and copy content to libcontent server
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* After Metadata Librarians return collection directory with MODS:
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**Run script to relocate content in libcontent server to Acumen directories
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**Run checkJpegs script to check their MODS -> JPEGs and JPEGs -> TIFFs; clear up any problems
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*Move Collection to Storage Server
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**Run jpegs2Server script to generate web derivatives, relocate MODS and those into upload directory, and move archival content to deposits for archiving
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**Run script to relocate original content from Share Drive to Storage Server
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**Check output, then run relocate_all to put content in Acumen
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*Complete Collection (when done capturing all material from collection)
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**On Selection spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
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== Digitization Workflow By Collection Type==
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*[[Audio Digitization]]
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*[[Most_Content | Images and Text]] 
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*[[Mass Digitization Workflow]]
  
 
==Collection-Level Workflow ==
 
==Collection-Level Workflow ==
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*[[Scans_folder | Folder Renaming To Show Progress]]
 
 
*[[Moving Content to Acumen and Archive]]
 
*[[Moving Content to Acumen and Archive]]
 
*[[Moving Content To Long-Term Storage]]
 
*[[Moving Content To Long-Term Storage]]

Latest revision as of 10:54, 12 July 2017

DS Workflow June2017.png

Contents

[edit] Overview of Workflow

  • Set Up Collection
    • Obtain Materials
    • For new collections
      • On Selection.xlsx spreadsheet (S:\Digital Projects\Digital_Program), move the collection's line of data from Queue to DS_inProgress
      • Set up folder structure on Share Drive (or relocate from S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
      • Make Collection information XML file
      • Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
  • Digitize Collection, assigning item numbers and entering those plus box/folder information or photo IDs into the spreadsheet.
    • Capture images
    • Optimize image files
    • Track Progress as you go, and check images against your entries
  • Prepare Collection for Upload
    • Perform Quality Control (eyeball check and script)
    • Create OCR files (for non-handwritten text only)
    • Run script to make FITS
    • Run holdContent script to transfer archival content to server, and place metadata spreadsheet and jpegs in For_Metadata_Librarians
    • When completing a collection: On Selection.xlsx spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
  • After Metadata Librarians return collection directory with MODS:
    • Run checkJpegs script to check their MODS -> JPEGs and JPEGs -> TIFFs; clear up any problems
    • Run jpegs2Server script to generate web derivatives, relocate MODS and those into upload directory, and move archival content to deposits for archiving
    • Check output, then run relocate_all to put content in Acumen

[edit] Digitization Workflow By Collection Type

[edit] Collection-Level Workflow

[edit] Item-Level Workflow

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