Workflow

From UA Libraries Digital Services Planning and Documentation
(Difference between revisions)
Jump to: navigation, search
m (some rearranging, changed note on sheet music workflow)
(→‎Digitization Workflow By Collection Type)
 
(16 intermediate revisions by 4 users not shown)
Line 1: Line 1:
−
== Digitization Workflow By Collection Type==
+
 
−
*[[Audio: Project Specifications and Workflow|Audio]]
+
[[File:DS_Workflow_June2017.png]]
−
*[[Manuscript items | Manuscript]] 
+
−
*[[Scanning_Sheet_Music|Sheet Music]] (we are no longer digitizing such collections)
+
−
*[[Electronic Theses and Dissertations]]
+
−
*[[Undergraduate Research Projects]]
+
−
*[[Mass Digitization Workflow]]
+
  
 
==Overview of Workflow==
 
==Overview of Workflow==
 
*[[Set Up Collection]]
 
*[[Set Up Collection]]
 
**[[Obtaining Materials from Hoole Staff | Obtain Materials]]
 
**[[Obtaining Materials from Hoole Staff | Obtain Materials]]
−
**For new collections, on Selection spreadsheet, move the collection's line of data from Queue to DS_inProgress
+
**For new collections
−
**For new collections, set up Folder Structure on [[Share Drive Protocols | Share Drive]] (or move one already set up by April, if found in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
+
***On Selection.xlsx spreadsheet (S:\Digital Projects\Digital_Program), move the collection's line of data from Queue to DS_inProgress
−
**For new collections, Assemble/Create Collection Documentation
+
***Set up folder structure on [[Share Drive Protocols | Share Drive]] (or relocate from S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
−
***Make [[Collection Information | Collection information XML]]
+
***Make [[Collection Information | Collection information XML file]]
 
***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet  
 
***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet  
−
*Digitize Collection
+
*Digitize Collection, assigning item numbers and entering those plus box/folder information or photo IDs into the spreadsheet.
−
**Check Images against Metadata
+
**Capture images
−
**Capture Images
+
**Optimize image files
−
**Optimize Image Files
+
**Track Progress as you go, and check images against your entries
−
**Track Progress as you go
+
 
 
*Prepare Collection for Upload
 
*Prepare Collection for Upload
−
**Perform [[Quality Control]] on Image Files
+
**Perform [[Quality Control]] (eyeball check and script)
−
**Export Metadata, [[Tracking Data]], and [[OCR List]] (see [[Preparing_Collections_on_the_S_Drive_for_Online_Delivery_and_Storage | Preparing Collections]])
+
**Create OCR files (for non-handwritten text only)
−
**Create [[Making MODS | MODS]]
+
**Run script to make FITS
−
**Set aside materials for return to stacks
+
**Run holdContent script to transfer archival content to server, and place metadata spreadsheet and jpegs in For_Metadata_Librarians
−
*[[Most Content | Upload Collection to Acumen]]
+
**When completing a collection: On Selection.xlsx spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
−
**Run script to create JPEGs and copy content to libcontent server
+
* After Metadata Librarians return collection directory with MODS:
−
**Run script to relocate content in libcontent server to Acumen directories
+
**Run checkJpegs script to check their MODS -> JPEGs and JPEGs -> TIFFs; clear up any problems
−
*Move Collection to Storage Server
+
**Run jpegs2Server script to generate web derivatives, relocate MODS and those into upload directory, and move archival content to deposits for archiving
−
**Run script to relocate original content from Share Drive to Storage Server
+
**Check output, then run relocate_all to put content in Acumen
−
*Complete Collection (when done capturing all material from collection)
+
 
−
**On Selection spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
+
== Digitization Workflow By Collection Type==
 +
*[[Audio Digitization]]
 +
*[[Most_Content | Images and Text]] 
 +
*[[Mass Digitization Workflow]]
  
 
==Collection-Level Workflow ==
 
==Collection-Level Workflow ==
−
*[[Scans_folder | Folder Renaming To Show Progress]]
 
 
*[[Moving Content to Acumen and Archive]]
 
*[[Moving Content to Acumen and Archive]]
 
*[[Moving Content To Long-Term Storage]]
 
*[[Moving Content To Long-Term Storage]]

Latest revision as of 09:54, 12 July 2017

DS Workflow June2017.png

Contents

[edit] Overview of Workflow

  • Set Up Collection
    • Obtain Materials
    • For new collections
      • On Selection.xlsx spreadsheet (S:\Digital Projects\Digital_Program), move the collection's line of data from Queue to DS_inProgress
      • Set up folder structure on Share Drive (or relocate from S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
      • Make Collection information XML file
      • Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
  • Digitize Collection, assigning item numbers and entering those plus box/folder information or photo IDs into the spreadsheet.
    • Capture images
    • Optimize image files
    • Track Progress as you go, and check images against your entries
  • Prepare Collection for Upload
    • Perform Quality Control (eyeball check and script)
    • Create OCR files (for non-handwritten text only)
    • Run script to make FITS
    • Run holdContent script to transfer archival content to server, and place metadata spreadsheet and jpegs in For_Metadata_Librarians
    • When completing a collection: On Selection.xlsx spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
  • After Metadata Librarians return collection directory with MODS:
    • Run checkJpegs script to check their MODS -> JPEGs and JPEGs -> TIFFs; clear up any problems
    • Run jpegs2Server script to generate web derivatives, relocate MODS and those into upload directory, and move archival content to deposits for archiving
    • Check output, then run relocate_all to put content in Acumen

[edit] Digitization Workflow By Collection Type

[edit] Collection-Level Workflow

[edit] Item-Level Workflow

Retrieved from "http://www.lib.ua.edu/wiki/digcoll/index.php?title=Workflow&oldid=7289"
Personal tools