Workflow

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(Digitization Workflow By Collection Type)
 
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==Workflow By Collection Type==
 
*[[Audio: Project Specifications and Workflow|Audio]]
 
*[[Manuscript items]]
 
*[[Electronic Theses and Dissertations]]
 
*[[Undergraduate Research Projects]]
 
  
==The Stacks! Obtaining and Returning Materials==
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[[File:DS_Workflow_June2017.png]]
*[[Image:Checkout policy digitalprogam 021309.docx]]
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*[[Image:Digital_Program_Checkout_Form.pdf]]
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==Overview of Workflow==
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*[[Set Up Collection]]
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**[[Obtaining Materials from Hoole Staff | Obtain Materials]]
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**For new collections
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***On Selection.xlsx spreadsheet (S:\Digital Projects\Digital_Program), move the collection's line of data from Queue to DS_inProgress
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***Set up folder structure on [[Share Drive Protocols | Share Drive]] (or relocate from S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
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***Make [[Collection Information | Collection information XML file]]
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***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
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*Digitize Collection, assigning item numbers and entering those plus box/folder information or photo IDs into the spreadsheet.
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**Capture images
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**Optimize image files
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**Track Progress as you go, and check images against your entries
  
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*Prepare Collection for Upload
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**Perform [[Quality Control]] (eyeball check and script)
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**Create OCR files (for non-handwritten text only)
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**Run script to make FITS
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**Run holdContent script to transfer archival content to server, and place metadata spreadsheet and jpegs in For_Metadata_Librarians
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**When completing a collection: On Selection.xlsx spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
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* After Metadata Librarians return collection directory with MODS:
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**Run checkJpegs script to check their MODS -> JPEGs and JPEGs -> TIFFs; clear up any problems
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**Run jpegs2Server script to generate web derivatives, relocate MODS and those into upload directory, and move archival content to deposits for archiving
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**Check output, then run relocate_all to put content in Acumen
  
==Collection-Level Workflow in Digital Services Share Drive==
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== Digitization Workflow By Collection Type==
[[Folder Renaming To Show Progress]]
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*[[Audio Digitization]]
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*[[Most_Content | Images and Text]] 
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*[[Mass Digitization Workflow]]
  
[[Preparing Collections on the S Drive for Online Delivery and Storage]]
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==Collection-Level Workflow ==
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*[[Moving Content to Acumen and Archive]]
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*[[Moving Content To Long-Term Storage]]
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*[[Metadata Movement]]
  
[[Moving Content To Long-Term Storage]]
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==Item-Level Workflow==
 
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[[Metadata Movement]]
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==Item-Level Workflow in Digital Services==
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*[[Checking Work By Object|Checking work as you go]]
 
*[[Checking Work By Object|Checking work as you go]]
*[[Checking Work Daily|Checking work at the end of your shift]]
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*[[Checking Work Daily|Checking work at the end of a period of capture]]
 
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==Workflow By Scanner Type==
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*[[Flatbed]]
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*[[Scan Back]]
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*[[Capture Back]]
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*[[Sheetfeeder]]
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*[[Bookdrive]]
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===[[Moving Content to Acumen and Archive]]===
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== Workflows for Moving Content to Acumen and Archive ==
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*[[Most Content]] digitized by Digital Services
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**  Exceptions:  [[Rohlig Audio]]  and  [[Cabaniss Papers]]
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*[[Born Digital]]
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*[[EADs]] (Encoded Archival Description finding aids)
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Latest revision as of 09:54, 12 July 2017

DS Workflow June2017.png

Contents

[edit] Overview of Workflow

  • Set Up Collection
    • Obtain Materials
    • For new collections
      • On Selection.xlsx spreadsheet (S:\Digital Projects\Digital_Program), move the collection's line of data from Queue to DS_inProgress
      • Set up folder structure on Share Drive (or relocate from S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
      • Make Collection information XML file
      • Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
  • Digitize Collection, assigning item numbers and entering those plus box/folder information or photo IDs into the spreadsheet.
    • Capture images
    • Optimize image files
    • Track Progress as you go, and check images against your entries
  • Prepare Collection for Upload
    • Perform Quality Control (eyeball check and script)
    • Create OCR files (for non-handwritten text only)
    • Run script to make FITS
    • Run holdContent script to transfer archival content to server, and place metadata spreadsheet and jpegs in For_Metadata_Librarians
    • When completing a collection: On Selection.xlsx spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
  • After Metadata Librarians return collection directory with MODS:
    • Run checkJpegs script to check their MODS -> JPEGs and JPEGs -> TIFFs; clear up any problems
    • Run jpegs2Server script to generate web derivatives, relocate MODS and those into upload directory, and move archival content to deposits for archiving
    • Check output, then run relocate_all to put content in Acumen

[edit] Digitization Workflow By Collection Type

[edit] Collection-Level Workflow

[edit] Item-Level Workflow

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