Workflow
From UA Libraries Digital Services Planning and Documentation
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| − | ==Workflow By Collection Type== | + | ==Overview of Workflow== |
| + | *[[Set Up Collection]] | ||
| + | **[[Obtaining Materials from Hoole Staff | Obtain Materials]] | ||
| + | **For new collections, on Selection spreadsheet, move the collection's line of data from Queue to DS_inProgress | ||
| + | **For new collections, set up Folder Structure on [[Share Drive Protocols | Share Drive]] (or move one already set up by April, if found in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting) | ||
| + | **For new collections, Assemble/Create Collection Documentation | ||
| + | ***Make [[Collection Information | Collection information XML]] | ||
| + | ***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet | ||
| + | *Digitize Collection | ||
| + | **Check Images against Metadata | ||
| + | **Capture Images | ||
| + | **Optimize Image Files | ||
| + | **Track Progress as you go | ||
| + | *Prepare Collection for Upload | ||
| + | **Perform [[Quality Control]] on Image Files | ||
| + | **Export Metadata, [[Tracking Data]], and [[OCR List]] (see [[Preparing_Collections_on_the_S_Drive_for_Online_Delivery_and_Storage | Preparing Collections]]) | ||
| + | **Create [[Making MODS | MODS]] | ||
| + | **Set aside materials for return to stacks | ||
| + | *[[Most Content | Upload Collection to Acumen]] | ||
| + | **Run script to create JPEGs and copy content to libcontent server | ||
| + | **Run script to relocate content in libcontent server to Acumen directories | ||
| + | *Move Collection to Storage Server | ||
| + | **Run script to relocate original content from Share Drive to Storage Server | ||
| + | *Complete Collection (when done capturing all material from collection) | ||
| + | **On Selection spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete | ||
| + | |||
| + | == Digitization Workflow By Collection Type== | ||
*[[Audio: Project Specifications and Workflow|Audio]] | *[[Audio: Project Specifications and Workflow|Audio]] | ||
| − | *[[Manuscript items]] | + | *[[Manuscript items | Manuscript]] |
| + | *[[Scanning_Sheet_Music|Sheet Music]] (we are no longer digitizing such collections) | ||
*[[Electronic Theses and Dissertations]] | *[[Electronic Theses and Dissertations]] | ||
*[[Undergraduate Research Projects]] | *[[Undergraduate Research Projects]] | ||
| + | *[[Mass Digitization Workflow]] | ||
| + | *[[Scrapbook Workflow]] | ||
| − | == | + | ==Collection-Level Workflow == |
| − | *[[ | + | *[[Scans_folder | Folder Renaming To Show Progress]] |
| − | *[[ | + | *[[Moving Content to Acumen and Archive]] |
| + | *[[Moving Content To Long-Term Storage]] | ||
| + | *[[Metadata Movement]] | ||
| − | + | ==Item-Level Workflow== | |
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| − | ==Item-Level Workflow | + | |
*[[Checking Work By Object|Checking work as you go]] | *[[Checking Work By Object|Checking work as you go]] | ||
| − | *[[Checking Work Daily|Checking work at the end of | + | *[[Checking Work Daily|Checking work at the end of a period of capture]] |
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Revision as of 14:45, 13 January 2014
Contents |
Overview of Workflow
- Set Up Collection
- Obtain Materials
- For new collections, on Selection spreadsheet, move the collection's line of data from Queue to DS_inProgress
- For new collections, set up Folder Structure on Share Drive (or move one already set up by April, if found in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
- For new collections, Assemble/Create Collection Documentation
- Make Collection information XML
- Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
- Digitize Collection
- Check Images against Metadata
- Capture Images
- Optimize Image Files
- Track Progress as you go
- Prepare Collection for Upload
- Perform Quality Control on Image Files
- Export Metadata, Tracking Data, and OCR List (see Preparing Collections)
- Create MODS
- Set aside materials for return to stacks
- Upload Collection to Acumen
- Run script to create JPEGs and copy content to libcontent server
- Run script to relocate content in libcontent server to Acumen directories
- Move Collection to Storage Server
- Run script to relocate original content from Share Drive to Storage Server
- Complete Collection (when done capturing all material from collection)
- On Selection spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
Digitization Workflow By Collection Type
- Audio
- Manuscript
- Sheet Music (we are no longer digitizing such collections)
- Electronic Theses and Dissertations
- Undergraduate Research Projects
- Mass Digitization Workflow
- Scrapbook Workflow
Collection-Level Workflow
- Folder Renaming To Show Progress
- Moving Content to Acumen and Archive
- Moving Content To Long-Term Storage
- Metadata Movement
