Workflow

From UA Libraries Digital Services Planning and Documentation
(Difference between revisions)
Jump to: navigation, search
(Rearranging and adding internal links)
m
(7 intermediate revisions by 3 users not shown)
Line 1: Line 1:
 
==Overview of Workflow==
 
==Overview of Workflow==
*Prepare Collection
+
*[[Set Up Collection]]
 
**[[Obtaining Materials from Hoole Staff | Obtain Materials]]
 
**[[Obtaining Materials from Hoole Staff | Obtain Materials]]
**Set up Folder Structure on [[Share Drive Protocols | Share Drive]]
+
**For new collections, on Selection spreadsheet, move the collection's line of data from Queue to DS_inProgress
**Assemble/Create Collection Documentation
+
**For new collections, set up Folder Structure on [[Share Drive Protocols | Share Drive]] (or move one already set up by April, if found in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
***[[Collection Information | Collection information XML]]
+
**For new collections, Assemble/Create Collection Documentation
***[[TrackingFiles]]
+
***Make [[Collection Information | Collection information XML]]
 +
***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
 
*Digitize Collection
 
*Digitize Collection
 +
**Check Images against Metadata
 
**Capture Images
 
**Capture Images
 
**Optimize Image Files
 
**Optimize Image Files
**Track Progress (see ''TrackingFiles'' above)
+
**Track Progress as you go
**Check Images against Metadata
+
*Prepare Collection for Upload
*Finalize Collection
+
 
**Perform [[Quality Control]] on Image Files
 
**Perform [[Quality Control]] on Image Files
**Finalize Metadata
+
**Export Metadata, [[Tracking Data]], and [[OCR List]] (see [[Preparing_Collections_on_the_S_Drive_for_Online_Delivery_and_Storage | Preparing Collections]])
 
**Create [[Making MODS | MODS]]
 
**Create [[Making MODS | MODS]]
**Create [[OCR List]] (if necessary)
+
**Set aside materials for return to stacks
 
*[[Most Content | Upload Collection to Acumen]]
 
*[[Most Content | Upload Collection to Acumen]]
**[[Preparing Collections on the S Drive for Online Delivery and Storage]]
+
**Run script to create JPEGs and copy content to libcontent server
**Run script to create JPEGs and copy content to libcontent1 server
+
**Run script to relocate content in libcontent server to Acumen directories
**Run script to relocate content in libcontent1 server to Acumen directories
+
 
*Move Collection to Storage Server
 
*Move Collection to Storage Server
 
**Run script to relocate original content from Share Drive to Storage Server
 
**Run script to relocate original content from Share Drive to Storage Server
 +
*Complete Collection (when done capturing all material from collection)
 +
**On Selection spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
  
==Item-Level Workflow==
+
== Digitization Workflow By Collection Type==
*[[Checking Work By Object|Checking work as you go]]
+
*[[Audio: Project Specifications and Workflow|Audio]]
*[[Checking Work Daily|Checking work at the end of a period of capture]]
+
*[[Manuscript items | Manuscript]] 
 +
*[[Scanning_Sheet_Music|Sheet Music]] (we are no longer digitizing such collections)
 +
*[[Electronic Theses and Dissertations]]
 +
*[[Undergraduate Research Projects]]
 +
*[[Mass Digitization Workflow]]
  
 
==Collection-Level Workflow ==
 
==Collection-Level Workflow ==
Line 33: Line 39:
 
*[[Metadata Movement]]
 
*[[Metadata Movement]]
  
== Digitization Workflow By Collection Type==
+
==Item-Level Workflow==
*[[Audio: Project Specifications and Workflow|Audio]]
+
*[[Checking Work By Object|Checking work as you go]]
*[[Manuscript items | Manuscript]] 
+
*[[Checking Work Daily|Checking work at the end of a period of capture]]
*[[Scanning_Sheet_Music|Sheet Music]] (this page needs updating as of 2009-09-18)
+
*[[Electronic Theses and Dissertations]]
+
*[[Undergraduate Research Projects]]
+
*[[Mass Digitization Workflow]]
+

Revision as of 11:47, 17 September 2013

Contents

Overview of Workflow

  • Set Up Collection
    • Obtain Materials
    • For new collections, on Selection spreadsheet, move the collection's line of data from Queue to DS_inProgress
    • For new collections, set up Folder Structure on Share Drive (or move one already set up by April, if found in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
    • For new collections, Assemble/Create Collection Documentation
      • Make Collection information XML
      • Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
  • Digitize Collection
    • Check Images against Metadata
    • Capture Images
    • Optimize Image Files
    • Track Progress as you go
  • Prepare Collection for Upload
  • Upload Collection to Acumen
    • Run script to create JPEGs and copy content to libcontent server
    • Run script to relocate content in libcontent server to Acumen directories
  • Move Collection to Storage Server
    • Run script to relocate original content from Share Drive to Storage Server
  • Complete Collection (when done capturing all material from collection)
    • On Selection spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete

Digitization Workflow By Collection Type

Collection-Level Workflow

Item-Level Workflow

Personal tools