Workflow

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(Overview of Workflow)
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==Overview of Workflow==
 
==Overview of Workflow==
*Prepare Collection
+
*[[Set Up Collection]]
 
**[[Obtaining Materials from Hoole Staff | Obtain Materials]]
 
**[[Obtaining Materials from Hoole Staff | Obtain Materials]]
**Set up Folder Structure on [[Share Drive Protocols | Share Drive]]
+
**For new collections, on Selection spreadsheet, move the collection's line of data from Queue to DS_inProgress
**Assemble/Create Collection Documentation
+
**For new collections, set up Folder Structure on [[Share Drive Protocols | Share Drive]] (or move one already set up by April, if found in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
***[[Collection Information | Collection information XML]]
+
**For new collections, Assemble/Create Collection Documentation
***[[TrackingFiles]]
+
***Make [[Collection Information | Collection information XML]]
 +
***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
 
*Digitize Collection
 
*Digitize Collection
 +
**Check Images against Metadata
 
**Capture Images
 
**Capture Images
 
**Optimize Image Files
 
**Optimize Image Files
**Track Progress (see ''TrackingFiles'' above)
+
**Track Progress as you go
**Check Images against Metadata
+
*Prepare Collection for Upload
*Finalize Collection
+
 
**Perform [[Quality Control]] on Image Files
 
**Perform [[Quality Control]] on Image Files
**Finalize Metadata
+
**Export Metadata, [[Tracking Data]], and [[OCR List]] (see [[Preparing_Collections_on_the_S_Drive_for_Online_Delivery_and_Storage | Preparing Collections]])
 
**Create [[Making MODS | MODS]]
 
**Create [[Making MODS | MODS]]
**Create [[OCR List]] (if necessary)
+
**Set aside materials for return to stacks
 
*[[Most Content | Upload Collection to Acumen]]
 
*[[Most Content | Upload Collection to Acumen]]
**[[Preparing Collections on the S Drive for Online Delivery and Storage]]
 
 
**Run script to create JPEGs and copy content to libcontent1 server
 
**Run script to create JPEGs and copy content to libcontent1 server
 
**Run script to relocate content in libcontent1 server to Acumen directories
 
**Run script to relocate content in libcontent1 server to Acumen directories
 
*Move Collection to Storage Server
 
*Move Collection to Storage Server
 
**Run script to relocate original content from Share Drive to Storage Server
 
**Run script to relocate original content from Share Drive to Storage Server
 +
*Complete Collection (when done capturing all material from collection)
 +
**On Selection spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
  
 
==Item-Level Workflow==
 
==Item-Level Workflow==

Revision as of 08:47, 26 February 2013

Contents

Overview of Workflow

  • Set Up Collection
    • Obtain Materials
    • For new collections, on Selection spreadsheet, move the collection's line of data from Queue to DS_inProgress
    • For new collections, set up Folder Structure on Share Drive (or move one already set up by April, if found in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
    • For new collections, Assemble/Create Collection Documentation
      • Make Collection information XML
      • Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
  • Digitize Collection
    • Check Images against Metadata
    • Capture Images
    • Optimize Image Files
    • Track Progress as you go
  • Prepare Collection for Upload
  • Upload Collection to Acumen
    • Run script to create JPEGs and copy content to libcontent1 server
    • Run script to relocate content in libcontent1 server to Acumen directories
  • Move Collection to Storage Server
    • Run script to relocate original content from Share Drive to Storage Server
  • Complete Collection (when done capturing all material from collection)
    • On Selection spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete

Item-Level Workflow

Collection-Level Workflow

Digitization Workflow By Collection Type

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