Workflow

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(Overview of Workflow)
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==Overview of Workflow==
 
==Overview of Workflow==
*Prepare Collection
+
*[[Set Up Collection]]
**Obtain Materials
+
**[[Obtaining Materials from Hoole Staff | Obtain Materials]]
**Set up Folder Structure on Share Drive
+
**For new collections, on Selection spreadsheet, move the collection's line of data from Queue to DS_inProgress
**Assemble/Create Collection Documentation  
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**For new collections, set up Folder Structure on [[Share Drive Protocols | Share Drive]] (or move one already set up by April, if found in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
 +
**For new collections, Assemble/Create Collection Documentation
 +
***Make [[Collection Information | Collection information XML]]
 +
***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
 
*Digitize Collection
 
*Digitize Collection
 +
**Check Images against Metadata
 
**Capture Images
 
**Capture Images
 
**Optimize Image Files
 
**Optimize Image Files
**Track Progress
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**Track Progress as you go
**Check Images against Metadata
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*Prepare Collection for Upload
*Finalize Collection
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**Perform [[Quality Control]] on Image Files
**Perform Quality Control on Image Files
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**Export Metadata, [[Tracking Data]], and [[OCR List]] (see [[Preparing_Collections_on_the_S_Drive_for_Online_Delivery_and_Storage | Preparing Collections]])
**Finalize Metadata
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**Create [[Making MODS | MODS]]
**Create MODS
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**Set aside materials for return to stacks
**Create OCR List (if necessary)
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*[[Most Content | Upload Collection to Acumen]]
*Upload Collection to Acumen
+
 
**Run script to create JPEGs and copy content to libcontent1 server
 
**Run script to create JPEGs and copy content to libcontent1 server
 
**Run script to relocate content in libcontent1 server to Acumen directories
 
**Run script to relocate content in libcontent1 server to Acumen directories
 
*Move Collection to Storage Server
 
*Move Collection to Storage Server
 
**Run script to relocate original content from Share Drive to Storage Server
 
**Run script to relocate original content from Share Drive to Storage Server
 
+
*Complete Collection (when done capturing all material from collection)
==Collection-Level Workflow ==
+
**On Selection spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
[[Scans_folder]] : Folder Renaming To Show Progress
+
 
+
[[Preparing Collections on the S Drive for Online Delivery and Storage]]
+
 
+
[[Moving Content to Acumen and Archive]]
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[[Moving Content To Long-Term Storage]]
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[[Metadata Movement]]
+
  
 
==Item-Level Workflow==
 
==Item-Level Workflow==
 
*[[Checking Work By Object|Checking work as you go]]
 
*[[Checking Work By Object|Checking work as you go]]
*[[Checking Work Daily|Checking work at the end of your shift]]
+
*[[Checking Work Daily|Checking work at the end of a period of capture]]
 +
 
 +
==Collection-Level Workflow ==
 +
*[[Scans_folder | Folder Renaming To Show Progress]]
 +
*[[Moving Content to Acumen and Archive]]
 +
*[[Moving Content To Long-Term Storage]]
 +
*[[Metadata Movement]]
  
 
== Digitization Workflow By Collection Type==
 
== Digitization Workflow By Collection Type==
 
*[[Audio: Project Specifications and Workflow|Audio]]
 
*[[Audio: Project Specifications and Workflow|Audio]]
*[[Manuscript items]]  (this page for special cases;  look below to [[#Collection-Level_Workflow | Collection-Level Workflow]] for most content)  
+
*[[Manuscript items | Manuscript]]   
 
*[[Scanning_Sheet_Music|Sheet Music]] (this page needs updating as of 2009-09-18)
 
*[[Scanning_Sheet_Music|Sheet Music]] (this page needs updating as of 2009-09-18)
 
*[[Electronic Theses and Dissertations]]
 
*[[Electronic Theses and Dissertations]]
 
*[[Undergraduate Research Projects]]
 
*[[Undergraduate Research Projects]]
 
*[[Mass Digitization Workflow]]
 
*[[Mass Digitization Workflow]]

Revision as of 08:47, 26 February 2013

Contents

Overview of Workflow

  • Set Up Collection
    • Obtain Materials
    • For new collections, on Selection spreadsheet, move the collection's line of data from Queue to DS_inProgress
    • For new collections, set up Folder Structure on Share Drive (or move one already set up by April, if found in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
    • For new collections, Assemble/Create Collection Documentation
      • Make Collection information XML
      • Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
  • Digitize Collection
    • Check Images against Metadata
    • Capture Images
    • Optimize Image Files
    • Track Progress as you go
  • Prepare Collection for Upload
  • Upload Collection to Acumen
    • Run script to create JPEGs and copy content to libcontent1 server
    • Run script to relocate content in libcontent1 server to Acumen directories
  • Move Collection to Storage Server
    • Run script to relocate original content from Share Drive to Storage Server
  • Complete Collection (when done capturing all material from collection)
    • On Selection spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete

Item-Level Workflow

Collection-Level Workflow

Digitization Workflow By Collection Type

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