Workflow

From UA Libraries Digital Services Planning and Documentation

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==Workflow By Collection Type==
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==Overview of Workflow==
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*[[Audio: Project Specifications and Workflow|Audio]]
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*[[Set Up Collection]]
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*[[Manuscript items]]
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**[[Obtaining Materials from Hoole Staff | Obtain Materials]]
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*[[Electronic Theses and Dissertations]]
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**For new collections, on Selection spreadsheet, move the collection's line of data from Queue to DS_inProgress
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*[[Undergraduate Research Projects]]
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**For new collections, set up Folder Structure on [[Share Drive Protocols | Share Drive]] (or move one already set up by April, if found in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
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**For new collections, Assemble/Create Collection Documentation
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***Make [[Collection Information | Collection information XML]]
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***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
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*Digitize Collection
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**Check Images against Metadata
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**Capture Images
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**Optimize Image Files
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**Track Progress as you go
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*Prepare Collection for Upload
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**Perform [[Quality Control]] on Image Files
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**Export Metadata, [[Tracking Data]], and [[OCR List]] (see [[Preparing_Collections_on_the_S_Drive_for_Online_Delivery_and_Storage | Preparing Collections]])
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**Create [[Making MODS | MODS]]
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**Set aside materials for return to stacks
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*[[Most Content | Upload Collection to Acumen]]
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**Run script to create JPEGs and copy content to libcontent1 server
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**Run script to relocate content in libcontent1 server to Acumen directories
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*Move Collection to Storage Server
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**Run script to relocate original content from Share Drive to Storage Server
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*Complete Collection (when done capturing all material from collection)
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**On Selection spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
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==The Stacks! Obtaining and Returning Materials==
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==Item-Level Workflow==
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*[[Image:Checkout policy digitalprogam 021309.docx]]
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*[[Image:Digital_Program_Checkout_Form.pdf]]
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==Collection-Level Workflow in Digital Services Share Drive==
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[[Folder Renaming To Show Progress]]
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[[Preparing Collections on the S Drive for Online Delivery and Storage]]
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[[Moving Content To Long-Term Storage]]
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[[Metadata Movement]]
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==Item-Level Workflow in Digital Services==
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*[[Checking Work By Object|Checking work as you go]]
*[[Checking Work By Object|Checking work as you go]]
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*[[Checking Work Daily|Checking work at the end of your shift]]
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*[[Checking Work Daily|Checking work at the end of a period of capture]]
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==Workflow By Scanner Type==
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==Collection-Level Workflow ==
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*[[Flatbed]]
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*[[Scans_folder | Folder Renaming To Show Progress]]
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*[[Scan Back]]
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*[[Moving Content to Acumen and Archive]]
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*[[Capture Back]]
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*[[Moving Content To Long-Term Storage]]
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*[[Sheetfeeder]]
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*[[Metadata Movement]]
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*[[Bookdrive]]
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[[Moving Content to Acumen and Archive]]
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== Digitization Workflow By Collection Type==
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*[[Audio: Project Specifications and Workflow|Audio]]
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== Workflows for Moving Content to Acumen and Archive ==
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*[[Manuscript items | Manuscript]]
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*[[Most Content]] digitized by Digital Services
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*[[Scanning_Sheet_Music|Sheet Music]] (this page needs updating as of 2009-09-18)
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** Exceptions: [[Rohlig Audio]] and [[Cabaniss Papers]]
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*[[Electronic Theses and Dissertations]]
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*[[Born Digital]]
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*[[Undergraduate Research Projects]]
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*[[EADs]] (Encoded Archival Description finding aids)
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*[[Mass Digitization Workflow]]

Current revision

Contents

Overview of Workflow

  • Set Up Collection
    • Obtain Materials
    • For new collections, on Selection spreadsheet, move the collection's line of data from Queue to DS_inProgress
    • For new collections, set up Folder Structure on Share Drive (or move one already set up by April, if found in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
    • For new collections, Assemble/Create Collection Documentation
      • Make Collection information XML
      • Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
  • Digitize Collection
    • Check Images against Metadata
    • Capture Images
    • Optimize Image Files
    • Track Progress as you go
  • Prepare Collection for Upload
  • Upload Collection to Acumen
    • Run script to create JPEGs and copy content to libcontent1 server
    • Run script to relocate content in libcontent1 server to Acumen directories
  • Move Collection to Storage Server
    • Run script to relocate original content from Share Drive to Storage Server
  • Complete Collection (when done capturing all material from collection)
    • On Selection spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete

Item-Level Workflow

Collection-Level Workflow

Digitization Workflow By Collection Type

Retrieved from "http://www.lib.ua.edu/wiki/digcoll/index.php/Workflow"
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