Workflow

From UA Libraries Digital Services Planning and Documentation

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-	==Collection-Level Workflow==	+	==Overview of Workflow==
-	[[Folder Renaming To Show Progress]]	+	*[[Set Up Collection]]
		+	**[[Obtaining Materials from Hoole Staff | Obtain Materials]]
		+	**For new collections, on Selection spreadsheet, move the collection's line of data from Queue to DS_inProgress
		+	**For new collections, set up Folder Structure on [[Share Drive Protocols | Share Drive]] (or move one already set up by April, if found in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
		+	**For new collections, Assemble/Create Collection Documentation
		+	***Make [[Collection Information | Collection information XML]]
		+	***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
		+	*Digitize Collection
		+	**Check Images against Metadata
		+	**Capture Images
		+	**Optimize Image Files
		+	**Track Progress as you go
		+	*Prepare Collection for Upload
		+	**Perform [[Quality Control]] on Image Files
		+	**Export Metadata, [[Tracking Data]], and [[OCR List]] (see [[Preparing_Collections_on_the_S_Drive_for_Online_Delivery_and_Storage | Preparing Collections]])
		+	**Create [[Making MODS | MODS]]
		+	**Set aside materials for return to stacks
		+	*[[Most Content | Upload Collection to Acumen]]
		+	**Run script to create JPEGs and copy content to libcontent1 server
		+	**Run script to relocate content in libcontent1 server to Acumen directories
		+	*Move Collection to Storage Server
		+	**Run script to relocate original content from Share Drive to Storage Server
		+	*Complete Collection (when done capturing all material from collection)
		+	**On Selection spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
-	[[Preparing Collections on the S Drive for Online Delivery and Storage]]	+	==Item-Level Workflow==
		+	*[[Checking Work By Object|Checking work as you go]]
		+	*[[Checking Work Daily|Checking work at the end of a period of capture]]
-	[[Moving Content To Long-Term Storage]]	+	==Collection-Level Workflow ==
		+	*[[Scans_folder | Folder Renaming To Show Progress]]
		+	*[[Moving Content to Acumen and Archive]]
		+	*[[Moving Content To Long-Term Storage]]
		+	*[[Metadata Movement]]
-		+	== Digitization Workflow By Collection Type==
-	==The Stacks! Obtaining and Returning Materials==	+
-	*[[Image:Checkout policy digitalprogam 021309.docx]]	+
-	*[[Image:Digital_Program_Checkout_Form.pdf]]	+
-		+
-	==Workflow By Collection Type==	+
	*[[Audio: Project Specifications and Workflow|Audio]]		*[[Audio: Project Specifications and Workflow|Audio]]
-	*[[Manuscript items]]	+	*[[Manuscript items | Manuscript]]
-		+	*[[Scanning_Sheet_Music|Sheet Music]] (this page needs updating as of 2009-09-18)
-	==Item-Level Workflow==	+	*[[Electronic Theses and Dissertations]]
-	*[[Checking Work By Object|Checking work as you go]]	+	*[[Undergraduate Research Projects]]
-	*[[Checking Work Daily|Checking work at the end of your shift]]	+	*[[Mass Digitization Workflow]]
-		+
-	==Workflow By Scanner Type==	+
-	*[[Flatbed]]	+
-	*[[Scan Back]]	+
-	*[[Capture Back]]	+
-	*[[Sheetfeeder]]	+
-	*[[Bookdrive]]	+

---

Current revision

Contents 1 Overview of Workflow 2 Item-Level Workflow 3 Collection-Level Workflow 4 Digitization Workflow By Collection Type

Overview of Workflow

• Set Up Collection
  • Obtain Materials
  • For new collections, on Selection spreadsheet, move the collection's line of data from Queue to DS_inProgress
  • For new collections, set up Folder Structure on Share Drive (or move one already set up by April, if found in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
  • For new collections, Assemble/Create Collection Documentation
    • Make Collection information XML
    • Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
• Digitize Collection
  • Check Images against Metadata
  • Capture Images
  • Optimize Image Files
  • Track Progress as you go
• Prepare Collection for Upload
  • Perform Quality Control on Image Files
  • Export Metadata, Tracking Data, and OCR List (see Preparing Collections)
  • Create MODS
  • Set aside materials for return to stacks
• Upload Collection to Acumen
  • Run script to create JPEGs and copy content to libcontent1 server
  • Run script to relocate content in libcontent1 server to Acumen directories
• Move Collection to Storage Server
  • Run script to relocate original content from Share Drive to Storage Server
• Complete Collection (when done capturing all material from collection)
  • On Selection spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete

Item-Level Workflow

• Checking work as you go
• Checking work at the end of a period of capture

Collection-Level Workflow

• Folder Renaming To Show Progress
• Moving Content to Acumen and Archive
• Moving Content To Long-Term Storage
• Metadata Movement

Digitization Workflow By Collection Type

• Audio
• Manuscript
• Sheet Music (this page needs updating as of 2009-09-18)
• Electronic Theses and Dissertations
• Undergraduate Research Projects
• Mass Digitization Workflow