Workflow

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==Overview of Workflow==
==Overview of Workflow==
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*Prepare Collection
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*Set Up Collection
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**Obtain Materials
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**[[Obtaining Materials from Hoole Staff | Obtain Materials]]
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**Set up Folder Structure on Share Drive
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**For new collections, on Selection spreadsheet, move the collection's line of data from Queue to DS_inProgress
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**Assemble/Create Collection Documentation
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**For new collections, set up Folder Structure on [[Share Drive Protocols | Share Drive]] (or move one already set up by April, if found in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
 +
**For new collections, Assemble/Create Collection Documentation
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***Make [[Collection Information | Collection information XML]]
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***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
*Digitize Collection
*Digitize Collection
 +
**Check Images against Metadata
**Capture Images
**Capture Images
**Optimize Image Files
**Optimize Image Files
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**Track Progress
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**Track Progress as you go
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**Check Images against Metadata
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*Prepare Collection for Upload
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*Finalize Collection
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**Perform [[Quality Control]] on Image Files
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**Perform Quality Control on Image Files
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**Export Metadata, [[Tracking Data]], and [[OCR List]] (see [[Preparing_Collections_on_the_S_Drive_for_Online_Delivery_and_Storage | Preparing Collections]])
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**Finalize Metadata
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**Create [[Making MODS | MODS]]
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**Create MODS
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**Set aside materials for return to stacks
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**Create [[OCR List]] (if necessary)
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*[[Most Content | Upload Collection to Acumen]]
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*Upload Collection to Acumen
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**Run script to create JPEGs and copy content to libcontent1 server
**Run script to create JPEGs and copy content to libcontent1 server
**Run script to relocate content in libcontent1 server to Acumen directories
**Run script to relocate content in libcontent1 server to Acumen directories
*Move Collection to Storage Server
*Move Collection to Storage Server
**Run script to relocate original content from Share Drive to Storage Server
**Run script to relocate original content from Share Drive to Storage Server
 +
*Complete Collection (when done capturing all material from collection)
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**On Selection spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
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==Collection-Level Workflow ==
 
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[[Scans_folder]] : Folder Renaming To Show Progress
 
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[[Preparing Collections on the S Drive for Online Delivery and Storage]]
 
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[[Moving Content to Acumen and Archive]]
 
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[[Moving Content To Long-Term Storage]]
 
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[[Metadata Movement]]
 
==Item-Level Workflow==
==Item-Level Workflow==
*[[Checking Work By Object|Checking work as you go]]
*[[Checking Work By Object|Checking work as you go]]
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*[[Checking Work Daily|Checking work at the end of your shift]]
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*[[Checking Work Daily|Checking work at the end of a period of capture]]
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 +
==Collection-Level Workflow ==
 +
*[[Scans_folder | Folder Renaming To Show Progress]]
 +
*[[Moving Content to Acumen and Archive]]
 +
*[[Moving Content To Long-Term Storage]]
 +
*[[Metadata Movement]]
== Digitization Workflow By Collection Type==
== Digitization Workflow By Collection Type==
*[[Audio: Project Specifications and Workflow|Audio]]
*[[Audio: Project Specifications and Workflow|Audio]]
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*[[Manuscript items]] (this page for special cases; look below to [[#Collection-Level_Workflow | Collection-Level Workflow]] for most content)
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*[[Manuscript items | Manuscript]]
*[[Scanning_Sheet_Music|Sheet Music]] (this page needs updating as of 2009-09-18)
*[[Scanning_Sheet_Music|Sheet Music]] (this page needs updating as of 2009-09-18)
*[[Electronic Theses and Dissertations]]
*[[Electronic Theses and Dissertations]]
*[[Undergraduate Research Projects]]
*[[Undergraduate Research Projects]]
*[[Mass Digitization Workflow]]
*[[Mass Digitization Workflow]]

Revision as of 15:40, 13 February 2013

Contents

Overview of Workflow

  • Set Up Collection
    • Obtain Materials
    • For new collections, on Selection spreadsheet, move the collection's line of data from Queue to DS_inProgress
    • For new collections, set up Folder Structure on Share Drive (or move one already set up by April, if found in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
    • For new collections, Assemble/Create Collection Documentation
      • Make Collection information XML
      • Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
  • Digitize Collection
    • Check Images against Metadata
    • Capture Images
    • Optimize Image Files
    • Track Progress as you go
  • Prepare Collection for Upload
  • Upload Collection to Acumen
    • Run script to create JPEGs and copy content to libcontent1 server
    • Run script to relocate content in libcontent1 server to Acumen directories
  • Move Collection to Storage Server
    • Run script to relocate original content from Share Drive to Storage Server
  • Complete Collection (when done capturing all material from collection)
    • On Selection spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete


Item-Level Workflow

Collection-Level Workflow

Digitization Workflow By Collection Type

Retrieved from "http://www.lib.ua.edu/wiki/digcoll/index.php/Workflow"
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