Workflow

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==Overview of Workflow==
==Overview of Workflow==
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*Prepare Collection
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*Set Up Collection
**[[Obtaining Materials from Hoole Staff | Obtain Materials]]
**[[Obtaining Materials from Hoole Staff | Obtain Materials]]
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**Set up Folder Structure on [[Share Drive Protocols | Share Drive]]
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**For new collections, on Selection spreadsheet, move the collection's line of data from Queue to DS_inProgress
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**Assemble/Create Collection Documentation
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**For new collections, set up Folder Structure on [[Share Drive Protocols | Share Drive]] (or move one already set up by April, if found in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
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***[[Collection Information | Collection information XML]]
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**For new collections, Assemble/Create Collection Documentation
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***[[TrackingFiles]]
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***Make [[Collection Information | Collection information XML]]
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***Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
*Digitize Collection
*Digitize Collection
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**Check Images against Metadata
**Capture Images
**Capture Images
**Optimize Image Files
**Optimize Image Files
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**Track Progress (see ''TrackingFiles'' above)
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**Track Progress as you go
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**Check Images against Metadata
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*Prepare Collection for Upload
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*Finalize Collection
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**Perform [[Quality Control]] on Image Files
**Perform [[Quality Control]] on Image Files
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**Finalize Metadata
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**Export Metadata, Tracking Data, and [[OCR List]] (see [[Preparing_Collections_on_the_S_Drive_for_Online_Delivery_and_Storage | Preparing Collections]])
**Create [[Making MODS | MODS]]
**Create [[Making MODS | MODS]]
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**Create [[OCR List]] (if necessary)
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**Set aside materials for return to stacks
*[[Most Content | Upload Collection to Acumen]]
*[[Most Content | Upload Collection to Acumen]]
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**[[Preparing Collections on the S Drive for Online Delivery and Storage]]
 
**Run script to create JPEGs and copy content to libcontent1 server
**Run script to create JPEGs and copy content to libcontent1 server
**Run script to relocate content in libcontent1 server to Acumen directories
**Run script to relocate content in libcontent1 server to Acumen directories
*Move Collection to Storage Server
*Move Collection to Storage Server
**Run script to relocate original content from Share Drive to Storage Server
**Run script to relocate original content from Share Drive to Storage Server
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*Complete Collection (when finished)
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**On Selection spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete
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==Item-Level Workflow==
==Item-Level Workflow==

Revision as of 17:17, 11 February 2013

Contents

Overview of Workflow

  • Set Up Collection
    • Obtain Materials
    • For new collections, on Selection spreadsheet, move the collection's line of data from Queue to DS_inProgress
    • For new collections, set up Folder Structure on Share Drive (or move one already set up by April, if found in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting)
    • For new collections, Assemble/Create Collection Documentation
      • Make Collection information XML
      • Add columns from trackingcolumns_template.xlsx (in S:\Digital Projects\Organization\Digital_Program_Logs\TrackingFiles\TrackingFiles_database_files) to end of Metadata spreadsheet
  • Digitize Collection
    • Check Images against Metadata
    • Capture Images
    • Optimize Image Files
    • Track Progress as you go
  • Prepare Collection for Upload
  • Upload Collection to Acumen
    • Run script to create JPEGs and copy content to libcontent1 server
    • Run script to relocate content in libcontent1 server to Acumen directories
  • Move Collection to Storage Server
    • Run script to relocate original content from Share Drive to Storage Server
  • Complete Collection (when finished)
    • On Selection spreadsheet, move the collection's line of data from DS_inProgress to DS_DigitizationComplete


Item-Level Workflow

Collection-Level Workflow

Digitization Workflow By Collection Type

Retrieved from "http://www.lib.ua.edu/wiki/digcoll/index.php/Workflow"
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