Difference between revisions of "Williams Collection Cartes de Visite"

From UA Libraries Digital Services Planning and Documentation
(Created page with "The following reflects the plan for digitization of Cartes de Visite (CDVs) agreed upon by Christa Vogelius and Digital Services. ==Capture== Items should be captured in thi...")
 
(Metadata)
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==Metadata==
 
==Metadata==
  
* Binder titles have been provided by Christa (see below)
+
* '''Binder titles''' have been provided by Christa (see below)
* Item titles should be created in this form: ''[binder title], item [sequence number]''
+
* '''Item titles''' should be created in this form: ''[binder title], item [sequence number]''
 
** Example: ''Cartes de Visite -- General Southern -- Album Groups, Item 12''
 
** Example: ''Cartes de Visite -- General Southern -- Album Groups, Item 12''
* Items should be numbered sequentially through each binder, starting at one
+
* Items should be '''numbered sequentially through each binder''', starting at one
 
** Item numbers in the filename will be constructed like this: two digits for binder number plus five digits for sequence number
 
** Item numbers in the filename will be constructed like this: two digits for binder number plus five digits for sequence number
** Example: binder 8, item 112 = w0001_2014001_0800112
+
** Example: binder 8, item 112 = ''w0001_2014001_0800112''
* There should be no reference in the metadata to the item's binder page or location on the page
+
* In the metadata, there should be '''no reference to the item's binder page or location on the page'''
* In column AD of the m01 spreadsheet under 'Place of Publication,' we will enter one of the following:
+
* In column AD of the m01 spreadsheet under '''Place of Publication,''' we will enter one of the following:
** City, State
+
** ''[City, State]''
** State
+
** ''[State]'' (if city unknown)
** Unknown
+
** ''Unknown'' (if city and state unknown -- DO NOT LEAVE THIS FIELD BLANK)
* Collection level metadata will be entered into the TrackingFilenames spreadsheet by Christa
+
* '''Collection level metadata''' will be entered into the TrackingFilenames spreadsheet by Christa
* After we complete digitization of each batch (or at least the first batch), we will send Christa the spreadsheet for updating
+
* After we complete digitization of each batch (or at least the first batch), we will '''send Christa the spreadsheet for updating'''
* MODS will be created (1) by DS, based on initial metadata, then later (2) by DS, based on Christa's updated spreadsheet, and finally (3) by MU, as is normal procedure
+
* '''MODS will be created three times:''' (1) by DS, based on initial metadata, then later (2) by DS, based on Christa's updated spreadsheet, and finally (3) by MU, as is normal procedure
* The Finding Aid, which will come later, will organize the CDVs by content, not by binder
+
* The '''Finding Aid''', which will come later, will organize the CDVs by content, not by binder
  
 
==Materials Exchange==
 
==Materials Exchange==

Revision as of 10:44, 27 January 2014

The following reflects the plan for digitization of Cartes de Visite (CDVs) agreed upon by Christa Vogelius and Digital Services.

Capture

Items should be captured in this order:

  • Left to right, top to bottom
  • Front-facing cards only (back-facing cards are front-facing for the next page)

Follow the metadata entry procedures below.


Metadata

  • Binder titles have been provided by Christa (see below)
  • Item titles should be created in this form: [binder title], item [sequence number]
    • Example: Cartes de Visite -- General Southern -- Album Groups, Item 12
  • Items should be numbered sequentially through each binder, starting at one
    • Item numbers in the filename will be constructed like this: two digits for binder number plus five digits for sequence number
    • Example: binder 8, item 112 = w0001_2014001_0800112
  • In the metadata, there should be no reference to the item's binder page or location on the page
  • In column AD of the m01 spreadsheet under Place of Publication, we will enter one of the following:
    • [City, State]
    • [State] (if city unknown)
    • Unknown (if city and state unknown -- DO NOT LEAVE THIS FIELD BLANK)
  • Collection level metadata will be entered into the TrackingFilenames spreadsheet by Christa
  • After we complete digitization of each batch (or at least the first batch), we will send Christa the spreadsheet for updating
  • MODS will be created three times: (1) by DS, based on initial metadata, then later (2) by DS, based on Christa's updated spreadsheet, and finally (3) by MU, as is normal procedure
  • The Finding Aid, which will come later, will organize the CDVs by content, not by binder

Materials Exchange

  • Materials will be checked out using a material transfer form similar to the one used for Hoole, found in S:\Digital Projects\Administrative\Pipeline\Material_exchange_pipeline
  • Binders will be divided into two groups for exchange: binders 1-11 and binders 12-20

Binder Titles

Cartes de Visite – General Southern – Album Groups

Cartes de Visite – Alabama – Arkansas – Florida

Cartes de Visite – Georgia

Cartes de Visite – Kentucky Cities A-Z

Cartes de Visite – Kentucky – Lexington & Louisville

Cartes de Visite – Louisiana Cities A-Z – New Orleans

Cartes de Visite – Maryland Cities A-Z

Cartes de Visite – Maryland – Baltimore

Cartes de Visite – Mississippi – Missouri – South Carolina

Cartes de Visite – North Carolina Cities A-Z

Cartes de Visite – North Carolina – Charlotte – Raleigh – Wilmington

Cartes de Visite – Tennessee Cities A-Z

Cartes de Visite – Tennessee – Nashville & Memphis

Cartes de Visite – Texas – West Virginia

Cartes de Visite – Virginia Cities A-F

Cartes de Visite – Virginia Cities G-S

Cartes de Visite – Virginia Cities S-W

Cartes de Visite – Virginia – Petersburg

Cartes de Visite – Virginia – Richmond (I)

Cartes de Visite – Virginia – Richmond (II)

Cartes de Visite – Virginia – Richmond (III)