Difference between revisions of "Williams Collection Cartes de Visite"

From UA Libraries Digital Services Planning and Documentation
(Binder Titles)
(Metadata)
 
(One intermediate revision by the same user not shown)
Line 12: Line 12:
 
==Metadata==
 
==Metadata==
  
 +
* '''Master Spreadsheet''' once a binder has been completed add the lines of metadata from the temporary sheet to the master
 +
* '''Binder Spreadsheet''' create a separate temporary spreadsheet for each new binder started
 +
** Example: binder 8, ="w0001_2014001.binder8.m01.xlsx"
 +
** This sheet is temporary and should only be used during the process of scanning do not make mods or archive this sheet.
 +
** Delete the binder sheet after the binder has been digitized and it has been added to the master metadata.
 
* '''Binder titles''' have been provided by Christa (see below)
 
* '''Binder titles''' have been provided by Christa (see below)
 
* '''Item titles''' should be created in this form: ''[binder title], item [sequence number]''
 
* '''Item titles''' should be created in this form: ''[binder title], item [sequence number]''

Latest revision as of 11:18, 28 January 2014

The following reflects the plan for digitization of Cartes de Visite (CDVs) agreed upon by Christa Vogelius and Digital Services.

Capture

Items should be captured in this order:

  • Left to right, top to bottom
  • Front-facing cards only (back-facing cards are front-facing for the next page)
  • WATCH FOR CARDS facing one another! If found, work them in.

CDV.png

Metadata

  • Master Spreadsheet once a binder has been completed add the lines of metadata from the temporary sheet to the master
  • Binder Spreadsheet create a separate temporary spreadsheet for each new binder started
    • Example: binder 8, ="w0001_2014001.binder8.m01.xlsx"
    • This sheet is temporary and should only be used during the process of scanning do not make mods or archive this sheet.
    • Delete the binder sheet after the binder has been digitized and it has been added to the master metadata.
  • Binder titles have been provided by Christa (see below)
  • Item titles should be created in this form: [binder title], item [sequence number]
    • Example: Cartes de Visite -- General Southern -- Album Groups, Item 12
  • Items should be numbered sequentially through each binder, starting at one
    • Item numbers in the filename will be constructed like this: two digits for binder number plus five digits for sequence number
    • Example: binder 8, item 112 = w0001_2014001_0800112
  • In the metadata, there should be no reference to the item's binder page or location on the page
  • In column AD of the m01 spreadsheet under Place of Publication, we will enter one of the following:
    • [City, State]
    • [State] (if city unknown)
    • Unknown (if city and state unknown -- DO NOT LEAVE THIS FIELD BLANK)
  • Collection level metadata will be entered into the TrackingFilenames spreadsheet by Christa
  • MODS are created as follows:
    • 1st version, by DS, as normal
    • After we complete digitization of each batch (or at least the first batch), we will send Christa the spreadsheet for updating
    • 2nd version, by DS, after Christa updates the metadata
    • After DS generates MODS the 2nd time, they will 'pass the spreadsheet(s) to the metadata librarians via the usual method
    • 3rd version, by MU, as normal
  • The Finding Aid, which will come later, will organize the CDVs by content, not by binder

Materials Exchange

  • Materials will be checked out using a material transfer form similar to the one used for Hoole, found in S:\Digital Projects\Administrative\Pipeline\Material_exchange_pipeline
  • Binders will be divided into two groups for exchange: binders 1-11 and binders 12-20

Binder Titles

Binder 1 : Cartes de Visite – General Southern – Album Groups

Binder 2 : Cartes de Visite – Alabama – Arkansas – Florida

Binder 3 : Cartes de Visite – Georgia

Binder 4 : Cartes de Visite – Kentucky Cities A-Z

Binder 5 : Cartes de Visite – Kentucky – Lexington & Louisville

Binder 6 : Cartes de Visite – Louisiana Cities A-Z – New Orleans

Binder 7 : Cartes de Visite – Maryland Cities A-Z

Binder 8 : Cartes de Visite – Maryland – Baltimore

Binder 9 : Cartes de Visite – Mississippi – Missouri – South Carolina

Binder 10 : Cartes de Visite – North Carolina Cities A-Z

Binder 11 : Cartes de Visite – North Carolina – Charlotte – Raleigh – Wilmington

Binder 12 : Cartes de Visite – Tennessee Cities A-Z

Binder 13 : Cartes de Visite – Tennessee – Nashville & Memphis

Binder 14 : Cartes de Visite – Texas – West Virginia

Binder 15 : Cartes de Visite – Virginia Cities A-F

Binder 16 : Cartes de Visite – Virginia Cities G-S

Binder 17 : Cartes de Visite – Virginia Cities S-W

Binder 18 : Cartes de Visite – Virginia – Petersburg

Binder 19 : Cartes de Visite – Virginia – Richmond (I)

Binder 20 : Cartes de Visite – Virginia – Richmond (II)

Binder 21 : Cartes de Visite – Virginia – Richmond (III)