The Plan: 2016-2017

From UA Libraries Digital Services Planning and Documentation
Revision as of 09:09, 24 May 2016 by Jlderidder (talk | contribs) (Undo revision 6657 by Jlderidder (talk))

Diagram and Overview

Metadata & Digital Services will support the academic mission of the university through provision of research collections and services.

Digitizing special collections materials for online delivery, including development of metadata.
  • Monthly counts of progress will be collected.

Assisting faculty in Digital Humanities efforts
  • Multiple projects will be completed.

Developing A/V workflows and procedures
  • Inventory will be completed, workflow established, and tracking database developed.

Implementing an Institutional Repository
  • New policies and procedures will be developed for incoming ETDs, supplemental material, and other contributions.

Metadata & Digital Services will support the University’s call to pursue economies and efficiencies which will enable internal reallocation of resources and lead to quality improvements by...

Continuing to regularly evaluate all workflows to seek methods of improvement.
  • At least two workflow improvements will be identified and implemented within the coming year.
  • Software will be developed to enable subjects and names to be updated both in Acumen and the databases simultaneously.
  • Software will be updated as needed to support ArchivesSpace EAD finding aids.

Identifying appropriate digital intake procedures and developing appropriate guidelines and workflows.
Measurement: Digital Content Survey will be implemented, results analyzed, and based on findings and research, our wiki documentation and policies will be updated and expanded, and appropriate workflows implemented.

Identifying improvements needed in web delivery
Measurement: At least one user/usability study will be implemented, and the results analyzed, resulting in recommendations for web access improvement.

Increasing capacity
  • Backup person will be trained in hardware support to increase effectiveness, and documentation of problem-solving methods will be added to the wiki.
  • Archival technician will develop expertise in overhead capture.
  • Additional staff members will be involved in metadata generation from beginning to end.
  • Multiple staff members will gain sufficient software development expertise to contribute numerous improvements to our workflows, procedures, and access methodology.
  • Metadata librarian will train as a SHARE Curation Associate and will then train others.
  • Metadata librarian will identify course to increase knowledge of TEI and if possible will complete it.

Metadata & Digital Services will increase awareness and knowledge of its collections and e-resources among graduate students and faculty members by...

Developing faceted search capabilities for Acumen.
  • MODS metadata containing hierarchicalGeographic tags will be generated from geographic subjects.
  • XSL for display and OAI feeds will be modified to support these.
  • Genre categories will be implemented and software developed to provide these in the form needed by the web programmer.
  • Initial efforts to corral topics for faceting will begin.

Increasing access to digital content
  • A set of subject browse pages will be generated and added to site maps.
  • Google Analytics results will be analyzed quarterly and recommendations and reports developed.
  • Where feasible, recommendations will be implemented and results reviewed to track improvements.
  • Marketing strategies will be devised and where feasible, implemented.
  • Software will be developed to support intake and uploads of video and restricted content.
  • Legacy metadata records will be updated to minimally acceptable standards.
  • will be implemented for EAD finding aids.
  • Rights metadata will be selected for restricted access content.
  • RDA updates will be integrated into MODS workflow.
  • FOAF (Friend of a Friend) elements will be incorporated into correspondence metadata to improve web usability in connecting content.

Metadata & Digital Services will foster an environment of improved two-way communication and collaboration by...

Providing monthly updates of content in Acumen to Curators, Metadata Unit, and others who request notifications.
Measurement: Monthly updates will occur via email, in either XML or Excel form as requested.
Progress: These reports are occurring regularly.

Sharing information of current policies, procedures and methods on our wiki and with each other.
Measurement: All new and modified policies and procedures will be posted to the DS wiki and shared at meetings.

Participating in committees and meetings on the library and university level.
Measurement: M&DS staff/faculty will attend University and library committee/other meetings as appropriate.