The Plan: 2016-2017

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:'' Progress:''   
 
:'' Progress:''   
 
* Updates are shared by email monthly and [[Records_of_Progress! | posted online]].
 
* Updates are shared by email monthly and [[Records_of_Progress! | posted online]].
 +
* Separate Requests for Information were developed and shared with AD in preparation for outsourcing digitization of Corollas and 16mm films.
 +
* [[Outsourcing_Workflows | Workflow overviews were designed for outsourcing digitization.]]
  
  
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* Methods for VHS conversion will be researched and a proposal developed.   
 
* Methods for VHS conversion will be researched and a proposal developed.   
 
:'' Progress:''
 
:'' Progress:''
* Microfilm for Crimson White has been identified for the portions not yet digitized; status obtained;  specifications undergoing research now and Request for Information draft is in progress for outsourcing.
+
* Microfilm for Crimson White has been identified for the portions not yet digitized; status obtained;  specifications undergoing research now and Request for Information draft is completed.
  
  
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* Policies and procedures will be developed to support data management as needed.  
 
* Policies and procedures will be developed to support data management as needed.  
 
: ''Progress:'':
 
: ''Progress:'':
* Mapping to BePress is in progress.
+
* Mapping to DSpace is in progress.
 
* Rights investigation is underway.
 
* Rights investigation is underway.
 +
* Software has been developed to transform legacy content into the groupings and form needed for batch uploads to separate communities in DSpace. 
 +
* Method had been devised to track assignments of handles in DSpace, so that we can update Persistent URLs (PURLs) to point to the new locations.
 +
  
 
==Metadata & Digital Services will support the University’s call to pursue economies and efficiencies which will enable internal reallocation of resources and lead to quality improvements by...==
 
==Metadata & Digital Services will support the University’s call to pursue economies and efficiencies which will enable internal reallocation of resources and lead to quality improvements by...==
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:'' Progress:''   
 
:'' Progress:''   
 
* Staff are engaged in developing software that will interact directly with the database, for tracking collections through the pipeline;  this will enable us to dispose of two major spreadsheets and a lot of duplication of information and effort.
 
* Staff are engaged in developing software that will interact directly with the database, for tracking collections through the pipeline;  this will enable us to dispose of two major spreadsheets and a lot of duplication of information and effort.
 
+
* Software is under development for subject updates in databases and Acumen
  
 
; Identifying appropriate digital intake procedures and developing appropriate guidelines and workflows.
 
; Identifying appropriate digital intake procedures and developing appropriate guidelines and workflows.
 
:'' Measurement:'' Digital Content Survey will be implemented, results analyzed, and based on findings and research, our wiki documentation and policies will be updated and expanded, and appropriate workflows implemented.  
 
:'' Measurement:'' Digital Content Survey will be implemented, results analyzed, and based on findings and research, our wiki documentation and policies will be updated and expanded, and appropriate workflows implemented.  
 
:'' Progress:''  
 
:'' Progress:''  
* Wiki documentation is currently under review and modifications are pending.
+
* Wiki documentation has been reviewed and updated.
* Digital Content Survey has been sent out, and results are under preliminary review.
+
* Digital Content Survey has been completed, and results are under analysis.
  
  
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:'' Measurement:'' At least one user/usability study will be implemented, and the results analyzed, resulting in recommendations for web access improvement.  
 
:'' Measurement:'' At least one user/usability study will be implemented, and the results analyzed, resulting in recommendations for web access improvement.  
 
:'' Progress:''
 
:'' Progress:''
* We have identified problems with the OCR preventing indexing; have researched and tested alternative methods of extraction and cleaning; have implemented a partial solution, and testing is underway of indexed retrieval in Acumen staging area.
+
* We identified problems with the OCR preventing indexing; researched and tested alternative methods of extraction and cleaning; and implemented a partial solution; software was modified and OCR is now used in indexed retrieval in Acumen.
* We have a proposal in discussion that will enable us to highlight different collections on the front page of Acumen, and are working with the web programmer to implement.
+
* We have a proposal in development with the web programmer that will enable us to highlight different collections on the front page of Acumen.
  
  
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:'' Progress:''
 
:'' Progress:''
 
* Multiple staff attended 2-day Lyrasis training on outsourcing video/film digitization.
 
* Multiple staff attended 2-day Lyrasis training on outsourcing video/film digitization.
* We're beginning one-on-one bi-weekly training in metadata for all those generating metadata.
+
* We're holding one-on-one bi-weekly training in metadata for all those generating metadata.
 
+
* Training of additional person in hardware support is underway.
 +
* Training in Perl and Python continue weekly.
  
 
==Metadata & Digital Services will increase awareness and knowledge of its collections and e-resources among graduate students and faculty members by... ==
 
==Metadata & Digital Services will increase awareness and knowledge of its collections and e-resources among graduate students and faculty members by... ==
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* Initial efforts to corral topics for faceting will begin.
 
* Initial efforts to corral topics for faceting will begin.
 
:'' Progress:''  
 
:'' Progress:''  
* Proposed Genre categories have been reviewed and submitted for testing.
+
* Proposed Genre categories have been reviewed and submitted for testing.  Modifications of categories are now underway.
 
* Staff are beginning to generate hierarchicalGeographic tags in metadata.
 
* Staff are beginning to generate hierarchicalGeographic tags in metadata.
  
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:'' Progress'':
 
:'' Progress'':
 
* E. A. Smith collection was remediated, hierarchicalGeographic entries created, and repaired MODS put online.
 
* E. A. Smith collection was remediated, hierarchicalGeographic entries created, and repaired MODS put online.
 +
* Marketing strategies have been devised and approved which include monthly digital newsletter, highlighting collections in Acumen, and outreach in coordination with Hoole and Williams outreach personnel.
  
  
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; Sharing information of current policies, procedures and methods on our wiki and with each other.
 
; Sharing information of current policies, procedures and methods on our wiki and with each other.
:'' Measurement:'' All new and modified policies and procedures will be posted to the DS wiki and shared at meetings.
+
:'' Measurement:'' All new and modified policies and procedures will be posted to the M&DS wiki and shared at meetings.
 
:'' Progress:''  
 
:'' Progress:''  
 
* HierarchicalGeographic tagging and instructions were added to the wiki.
 
* HierarchicalGeographic tagging and instructions were added to the wiki.
 
+
* Outsourcing workflows were designed and added to the wiki.
 +
* Incoming digital, and digital preservation policies were expanded and updated.
  
 
; Participating in committees and meetings on the library and university level.
 
; Participating in committees and meetings on the library and university level.

Revision as of 13:59, 29 June 2016

Diagram and Overview

Contents

Metadata & Digital Services will support the academic mission of the university through provision of research collections and services.

Digitizing special collections materials for online delivery, including development of metadata.
Measurements:
  • Monthly counts of progress will be collected.
  • Remaining Corolla yearbooks and UA Reel to Reel collection will be digitized and placed online.
  • If possible, web delivery for restricted content will be supported and implemented.
  • If supported by the administration, videos and/or films will be digitized or outsourced for digitization, metadata created, and derivatives placed online.
  • If authorized, a grant proposal will be developed to support expanded digitization.
Progress:


Assisting faculty in Digital Humanities efforts
Measurements:
  • Mills Marginalia data fields mapping will be completed and uploaded.
  • Guidance will be provided for the Hobo News Digital Archive.
  • Guidance will be provided for the American Fashions and Fabrics project.
  • At least one graduate class will be taught.
  • Implementation of FOAF (Friend of a Friend) encoding for DH project will be completed and demonstrated.
Progress:


Developing A/V workflows and procedures
Measurements:
  • The A/V inventory of videos and films will be completed.
  • A detailed workflow for outsourcing A/V materials and managing their intake will be established.
  • A tracking database for the content will be designed and implemented.
  • Methods for VHS conversion will be researched and a proposal developed.
Progress:
  • Microfilm for Crimson White has been identified for the portions not yet digitized; status obtained; specifications undergoing research now and Request for Information draft is completed.


Implementing an Institutional Repository
Measurements:
  • Mapping and transformation of ETD metadata will be completed, with uploads to new repository.
  • Supplemental materials will be added, and persistent URL support developed if possible.
  • New policies and procedures will be developed for incoming ETDs and supplemental material.
  • Guidance will be developed for input guidelines, quality control for new content.
  • Rights metadata will be selected as appropriate.
  • Policies and procedures will be developed to support data management as needed.
Progress::
  • Mapping to DSpace is in progress.
  • Rights investigation is underway.
  • Software has been developed to transform legacy content into the groupings and form needed for batch uploads to separate communities in DSpace.
  • Method had been devised to track assignments of handles in DSpace, so that we can update Persistent URLs (PURLs) to point to the new locations.


Metadata & Digital Services will support the University’s call to pursue economies and efficiencies which will enable internal reallocation of resources and lead to quality improvements by...

Continuing to regularly evaluate all workflows to seek methods of improvement.
Measurements:
  • At least two workflow improvements will be identified and implemented within the coming year.
  • Software will be developed to enable subjects and names to be updated both in Acumen and the databases simultaneously.
  • Software will be updated as needed to support ArchivesSpace EAD finding aids.
Progress:
  • Staff are engaged in developing software that will interact directly with the database, for tracking collections through the pipeline; this will enable us to dispose of two major spreadsheets and a lot of duplication of information and effort.
  • Software is under development for subject updates in databases and Acumen
Identifying appropriate digital intake procedures and developing appropriate guidelines and workflows.
Measurement: Digital Content Survey will be implemented, results analyzed, and based on findings and research, our wiki documentation and policies will be updated and expanded, and appropriate workflows implemented.
Progress:
  • Wiki documentation has been reviewed and updated.
  • Digital Content Survey has been completed, and results are under analysis.


Identifying improvements needed in web delivery
Measurement: At least one user/usability study will be implemented, and the results analyzed, resulting in recommendations for web access improvement.
Progress:
  • We identified problems with the OCR preventing indexing; researched and tested alternative methods of extraction and cleaning; and implemented a partial solution; software was modified and OCR is now used in indexed retrieval in Acumen.
  • We have a proposal in development with the web programmer that will enable us to highlight different collections on the front page of Acumen.


Increasing capacity
Measurements:
  • Additional personnel will be trained in hardware support, and documentation of problem-solving methods will be added to the wiki.
  • Additional staff members will be involved in metadata generation from beginning to end.
  • Multiple staff members will gain sufficient software development expertise to contribute numerous improvements to our workflows, procedures, and access methodology.
  • Staff members will seek out opportunities to gain new expertise, and where appropriate, will share with others.
Progress:
  • Multiple staff attended 2-day Lyrasis training on outsourcing video/film digitization.
  • We're holding one-on-one bi-weekly training in metadata for all those generating metadata.
  • Training of additional person in hardware support is underway.
  • Training in Perl and Python continue weekly.

Metadata & Digital Services will increase awareness and knowledge of its collections and e-resources among graduate students and faculty members by...

Developing faceted search capabilities for Acumen.
Measurements:
  • MODS metadata containing hierarchicalGeographic tags will be generated from geographic subjects.
  • XSL for display and OAI feeds will be modified to support these.
  • Genre categories will be implemented and software developed to provide these in the form needed by the web programmer.
  • Initial efforts to corral topics for faceting will begin.
Progress:
  • Proposed Genre categories have been reviewed and submitted for testing. Modifications of categories are now underway.
  • Staff are beginning to generate hierarchicalGeographic tags in metadata.


Increasing access to digital content
Measurement:
  • A set of subject browse pages will be generated and added to site maps.
  • Google Analytics results will be analyzed quarterly and recommendations and reports developed. Where feasible, recommendations will be implemented and results reviewed to track improvements.
  • Marketing strategies will be devised and where feasible, implemented.
  • Software will be developed to support intake and uploads of video and restricted content.
  • Legacy metadata records will be updated to minimally acceptable standards.
  • Schema.org will be implemented for EAD finding aids.
  • Rights metadata will be selected for restricted access content.
  • RDA updates will be integrated into MODS workflow.
  • FOAF (Friend of a Friend) elements will be incorporated into correspondence metadata to improve web usability in connecting content.
Progress:
  • E. A. Smith collection was remediated, hierarchicalGeographic entries created, and repaired MODS put online.
  • Marketing strategies have been devised and approved which include monthly digital newsletter, highlighting collections in Acumen, and outreach in coordination with Hoole and Williams outreach personnel.



Metadata & Digital Services will foster an environment of improved two-way communication and collaboration by...

Providing monthly updates of content in Acumen to Curators, Metadata Unit, and others who request notifications.
Measurement: Monthly updates will occur via email, in either XML or Excel form as requested.
Progress: These reports are occurring regularly.


Sharing information of current policies, procedures and methods on our wiki and with each other.
Measurement: All new and modified policies and procedures will be posted to the M&DS wiki and shared at meetings.
Progress:
  • HierarchicalGeographic tagging and instructions were added to the wiki.
  • Outsourcing workflows were designed and added to the wiki.
  • Incoming digital, and digital preservation policies were expanded and updated.
Participating in committees and meetings on the library and university level.
Measurement: M&DS staff/faculty will attend University and library committee/other meetings as appropriate.
Progress:
  • One of us is serving on the library strategic planning committee
  • One is serving on the search committee for the new AD of Special Collections
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