The Plan: 2014-2015

From UA Libraries Digital Services Planning and Documentation
Revision as of 07:56, 7 April 2015 by Jlderidder (talk | contribs) (Digital Services will foster an environment of improved two-way communication and collaboration by...)

Digital Services will support the University’s call to pursue economies and efficiencies which will enable internal reallocation of resources and lead to quality improvements by...

Continuing to regularly evaluate all workflows to seek methods of improvement.
Measurement: At least one workflow improvement will be identified and implemented within the coming year.
  • Several scripts use similar code. In order to reduce redundancy, save time during upgrades and modifications, and simplify development of new code, we need to create shared libraries. In June, the Repository Manager began to identify similar code segments in the archiving scripts. In July, she combined them into function calls, in preparation for developing shared libraries.
  • The Digitization Researcher found that a common problem underlying focus issues was the use of the 50 mm lens on the Canon 7D cameras. After extensive research and testing, he found a solution (raising the F-Stop level far above what was supposed to be ideal) that ameliorated much of the problem. This saved us many rescans (time and money).
  • The Digitization Researcher identified the cause of what appeared to be focus problems with the Canon 5D camera, which was actually a double exposure due to an internal mechanism on the 100mm lens. After turning off the setting in question, tests show that the problem is no longer present. This saved us many rescans (time and money).
Assessing impact of Digital Services’ efforts to increase awareness and knowledge of digital collections.
Measurement: Outreach coordinator will use Google Analytics to track and compare results of efforts to use social media for publicity of content; she will iteratively report on findings, which will be used to guide future efforts.
Progress: In December, the Outreach coordinator developed an analysis of the use of Acumen over the past fiscal year, and submitted a report which was shared with the administration, metadata librarians, archivists, and web programmers. She also submitted a quarterly report for July-Sept 2014.

Identifying appropriate preservation metadata and determining and method for its collection.
Measurement: Repository Manager and Outreach Coordinator will analyze and select metadata needed for preservation, and develop and test a method to implement its capture and storage.
  1. In June 2014, appropriate metadata fields to be collected were determined.
  2. In July, we analyzed methods of software extraction to determine how much of this could be automated and by which methods; and what portion requires data entry, and the best way to capture that during normal processing.
  3. In August, we began testing archival content. Finding anomalies, we then tested various software packages to determine how best to repair them. We developed workflows for testing and repair. Then we incorporating testing into the quality control scripts, verified testing had been done before derivative creation, and retested during uploads of TIFFs to the server, generating MIX files if all is good, and updating the database.
  4. September - December, we slowly repaired content in the archive, working around other server demands and using a semi-automated system.
  5. In October, the Digitization Technologist began extracting technical metadata from audio files.

Training someone in audio digitization, to serve as a backup for the Digitization Technologist.
Measurement: Repository Manager will learn the workflow for audio digitization.
Progress: June - August: The Digitization Researcher took on this task and is now trained.

Digital Services will increase awareness and knowledge of its collections and e-resources among graduate students and faculty members by...

Digitizing special collections materials for online delivery.
Measurement: Monthly counts of progress will be collected.
Progress: Updates are shared via email monthly and posted online.

Reaching the milestone of 100,000 items in Acumen.
Measurement: Goal will be met and publicized.
Progress: In July, the goal was reached.

Engaging with GIS and Special Collections to provide guidance on how use Acumen and how to provide instruction to faculty and students.
Measurement: Outreach Coordinator will provide a training session to GIS and Special Collections personnel on searching Acumen, after changes have been made to the asset viewer and faceted search has been implemented.
Progress: In August, Outreach Coordinator delivered training sessions to GIS and Special Collections.

Posting informative, entertaining blog entries and engage with users via social media when appropriate.
Measurement: At least two informative, entertaining blog entries will be posted monthly about new or existing content or DS initiatives/workflows. Social media accounts will be regularly updated.
Progress: Blog posts are added regularly. Tweets are timed for holidays, noteworthy events, and interesting new content.

Developing faceted search capabilities for Acumen.
Measurement: Unit Head will provide back-end support for incorporating a faceted search in Acumen's index.
Progress: Date facets were added to all Acumen MODS files that would support them, in June. The process was automated to run weekly. Geographical facet software was written in June, results shared with metadata librarians, who need to perform remediation before incorporating the code into the weekly faceting software. We await the metadata librarians' completion of genre cleanup and categorization before moving forward.

Publicizing results of the Innovation Grant.
Measurement: Digitization Researcher will give a public presentation on the new process, and he will write and submit an article for publication.
Progress: Blog posts have been produced by the Outreach Coordinator. A presentation was given in the Digital Humanities Center on September 11th. Article development has been postponed until the 2nd Innovation Grant.

Digital Services will foster an environment of improved two-way communication and collaboration by...

Providing monthly updates of content in Acumen to Curators, Metadata Unit, and others who request notifications.
Measurement: Monthly updates will occur via email, in either XML or Excel form as requested.
Progress: These reports are occurring regularly.

Sharing information of current policies, procedures and methods on our wiki.
Measurement: All new and modified policies and procedures will be posted to the DS wiki.
Progress: In June and early July, the Outreach Coordinator updated the wiki.

Participating in committees and meetings on the library and university level.
Measurement: DS staff/faculty will attend University and library committee/other meetings as appropriate.
  • DS Head attended candidate presentations for multiple positions and participated in providing feedback. She also attended webinars arranged by the metadata librarians in order to build collaboration around shared areas of interest.
  • In July, the DS head arranged for cross-departmental meetings on indexing issues, and monthly meetings between the metadata unit and digital services, to improve communications and collaboration.
  • In the fall, Repository Manager was on the search committee for a new Web Services Librarian, and Outreach Coordinator was on the search committee for two new Instruction Librarians.
  • In September, the DS Head became a faculty senator for the University Libraries, a member of the faculty senate IT committee and the Human Relations Council.
  • In October, she chaired the LFPO committee to investigate staff turnover and promotion rates, and the Repository Manager served on this committee.
  • In December and January, the DS Head served on the search committee for the new AD for technology.
  • Starting in November, the DS Head met weekly with other OLT managers.
  • In January, the DS Head served as representative for OLT in AD/Dean meetings and on the Deans Advisory Committee.
  • In April, the DS Head began serving on the search committee for the new library dean.
Sharing information about what we do with others in the libraries.
Measurement: DS will provide open house tours of its facilities and demonstrate its workflow.
Progress: Open house tours were provided by the Outreach Coordinator in November.