Standard Audio Capture for Reel to Reels and Cassettes

From UA Libraries Digital Services Planning and Documentation
Revision as of 13:19, 18 April 2016 by Cjchatnik (talk | contribs) (Metadata)

Audio Digitization:

Folder Set-up:

  • Admin: Collection XML
Log file
  • Metadata: Metadata.m02
  • Scans


  • Turn on Fostex machine
  • Make sure USB cable is unplugged from computer
  • Insert memory card
  • The FR-2LE is equipped with a CompactFlashTM card slot which accepts a Type 2 CompactFlashTM card.
  • Press the red record button on the front of the Fostex machine.
  • Play the reel/tape immediately after.
  • When reel/tape is finished playing stop the tape and press the stop button on the Fostex
  • To transfer Audio files from fostex to computer put the fostex in USB mode and plug USB cord into the computer.
  • Digitize reels into master wav files on local computer; make extra copy on external hard drive.


  • Create Metadata according to the input guideline standards. Also whenever possible make a description for the wave file since users cannot glance at a wave file to get context.
  • For wav file with tracks or multiple reels for the same performance do the following:
    • Make an overarching line of metadata for the item.
      • This should contain all required fields
    • ClipBegin should be left blank
    • ClipEnd should contain the duration of the entire item including the sum of all its parts
    • Tracks should be noted by making them page level (ex._0001).
    • Each track should have the wav file it cam from in the Source Audio file field and end with the extension ".wav"
      • The overarching item should leave this field blank.


  • Use Sound Forge to optimize master wav files; upload copy of optimized files to share drive.
  • Crop .wav file to get rid of excess silence at beginning and end
  • Adjust volume level Process -> Normalize
  • Remove non-native silence
  • Leave (or create if needed) 2 seconds of leading silence before each track


  • Compare Metadata with audio file content
  • Check Clip Begin and Clip End times with audio files
  • Make FITS.


  • Create MODS using
  • Create LOG file by including Filename and removing the following fields and place in LOG file:
    • Filename
    • Title
    • Format
    • ClipBegin
    • ClipEnd
    • Region Condition
    • Stream 1 Condition
    • Stream 2 Condition
    • Stream 3 Condition
    • Stream 4 Condition
    • PriorStreams
    • EndingStreams
    • direction
    • Label
    • Speed Correction
    • Captured by
    • Date
    • DS Notes
  • Place LOG text file in Admin Folder
  • Create Tab-delimited text Metadata file using ExcelConverter


  • Run makeFits located in /home/ds/AUDIO/scripts
  • Run located in S:\Digital Projects\Administrative\scripts\audio
    • It requires exported tab-delimitated Metadata text file
  • Run fits2aes located on the server at /home/ds/AUDIO/scripts this requires FITS to be made first.

Prepare for Upload:

Folder Set-up:
  • Admin: Collection XML
Log file
  • Metadata: Metadata.m02
  • Scans
  • After delete the manifest and remove the excel spreadsheet from the folder


  • Run makeAudioJpegs script which will create JPEGs (if we have transcripts) and QC's the MP3 files.
  • Run relocate_audio script to upload MP3s, JPEGs, and MODS into Acumen.
  • Run moveAudioContent script to archive master WAV files and MODS.