UA Libraries Digital Services Planning and Documentation - Recent changes [en]

Quality Control Scripts

2013-05-24T18:57:53Z

←Older revision		Revision as of 18:57, 24 May 2013
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-	~~{{rfd}}~~	+	All of our quality control scripts are in the '''Administrative\scripts\qc''' folder.
		+
		+	# For most image/document collections, use '''filenamesAndDupes'''
		+	# For scrapbooks, use '''ScrapbookCheck'''
		+	# For mass digitized content, use '''MassContentCheck'''
		+	<!--# For audio content, see

Quality Control

2013-05-24T18:44:54Z

QC Script - added note about separate scripts for scrapbook and mass content

←Older revision		Revision as of 18:44, 24 May 2013
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	*This program will check for correct and sequential filenames per the collection number in a Scans folder and its corresponding Transcripts folder (if there is one) as well as check for duplicate filenames. It will print out a report in the “output” folder.		*This program will check for correct and sequential filenames per the collection number in a Scans folder and its corresponding Transcripts folder (if there is one) as well as check for duplicate filenames. It will print out a report in the “output” folder.

-	*If it shows errors, please rename the files accordingly and also check the metadata and ~~trackingFiles~~ to make sure the filename is OK in those spreadsheets. When you are done with the report file this script created, please delete it.	+	*If it shows errors, please rename the files accordingly and also check the metadata and tracking data to make sure the filename is OK in those spreadsheets. When you are done with the report file this script created, please delete it.

	*After you have corrected the errors, RUN THE SCRIPT AGAIN. If the script still finds errors, correct those and run it again. Keep running the script until it does not show any more errors.		*After you have corrected the errors, RUN THE SCRIPT AGAIN. If the script still finds errors, correct those and run it again. Keep running the script until it does not show any more errors.

	*You should be able to run this program by double clicking on it. You might need to associate the file type with Perl the first time you use it.		*You should be able to run this program by double clicking on it. You might need to associate the file type with Perl the first time you use it.
		+
		+	*'''Note: Mass digitized content and Scrapbook content have separate QC scripts. See [[Quality Control Scripts]] for additional information.'''

	==Visual Spot Check==		==Visual Spot Check==

Shift Reporter

2013-05-23T22:51:20Z

New page: Shift Reporter is a script written by Jeremiah (summer 2012) that allows us to easily track our work daily, using a controlled vocabulary, and export that information in XML format, either...

New page

Shift Reporter is a script written by Jeremiah (summer 2012) that allows us to easily track our work daily, using a controlled vocabulary, and export that information in XML format, either per person or for the whole group, and per month or year.

The script is written in Ruby with a Tk framework GUI.

Digitization Procedures

2013-05-23T22:36:52Z

←Older revision		Revision as of 22:36, 23 May 2013
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	# [[Preparing Collections on the S Drive for Online Delivery and Storage \| Prep for Upload]]		# [[Preparing Collections on the S Drive for Online Delivery and Storage \| Prep for Upload]]
	# [[Moving Content to Acumen and Archive \| Upload]]		# [[Moving Content to Acumen and Archive \| Upload]]
-	# [[~~Server~~-~~Side Work~~ \| Archiving]]	+	# [[Moving Content To Long-Term Storage\| Archiving]]

	'''How to handle problems during scanning'''		'''How to handle problems during scanning'''

Moving Content to Acumen and Archive

2013-05-23T22:33:56Z

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	== Workflows for Moving Content to Acumen and Archive ==		== Workflows for Moving Content to Acumen and Archive ==
-	*[[Most Content]] ~~digitized by Digital Services~~	+	*'''[[Most Content \| Normal Content]]''' (most of the content we digitize)
-	** Exceptions: [[~~Rohlig~~ Audio]] and [[~~Cabaniss Papers~~]]	+	* Exceptions: '''[[Audio]]''' and '''[[Mass Content]]'''
-	*[[Born Digital]]	+	*'''[[Born Digital]]'''
-	*[[EADs]] (Encoded Archival Description finding aids)	+	*'''[[EADs]]''' (Encoded Archival Description finding aids)
-	*[[~~Mass Content~~]] ~~collections digitized without item-level metadata, to be linked into the finding aid for delivery~~	+
		+
		+	==Collections with special upload processes==
		+	'''[[Rohlig Audio]]'''
		+
		+	'''[[Pauline Jones Gandrud Papers \| Gandrud Papers]]'''
		+
		+	'''[[Cabaniss Papers]]'''

Preparing Collections on the S Drive for Online Delivery and Storage

2013-05-23T22:28:31Z

restructuring and some content editing

←Older revision		Revision as of 22:28, 23 May 2013
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	The Collection Level folder contains [[Share_Drive_Protocols#Contents\|subfolders]] and their content must adhere to certain specifications prior to the collection being considered ready to "ship" for online access and long term storage.		The Collection Level folder contains [[Share_Drive_Protocols#Contents\|subfolders]] and their content must adhere to certain specifications prior to the collection being considered ready to "ship" for online access and long term storage.

-	The ~~collection number u0003_0000001 will~~ be ~~used~~ as ~~an example.~~	+
		+	'''The following folders must exist and be capitalized as shown
		+	* Admin
		+	* Metadata
		+	* Scans'''

	===Admin===		===Admin===
-	* This folder must exist.

-	*~~Must~~ contain:	+	*MUST contain:
-	** ~~'''~~[[Collection_Information\|u0003_0000001.xml]]'''	+	** [[Collection_Information\| Collection information XML file]]
		+	***'''u0003_0000001.xml'''
	***If multiple Digital Collections spawn from the same Analog Collection, there can be more than one Collection Information XML file as follows: u0003_0000001.1.xml, u0003_0000001.2.xml, etc.		***If multiple Digital Collections spawn from the same Analog Collection, there can be more than one Collection Information XML file as follows: u0003_0000001.1.xml, u0003_0000001.2.xml, etc.
	***Make sure to refer to the [[Collection_Information\|Collection_Information]] page regarding acceptable data values.		***Make sure to refer to the [[Collection_Information\|Collection_Information]] page regarding acceptable data values.
-	** ~~'''~~[[Tracking Data\|u0003_0000001.log.txt]]'''	+	** [[Tracking Data\|Tracking Data]]
		+	***'''u0003_0000001.log.txt'''
	***Include a text version of the log file with every batch; previous versions of the log will be overwritten by the newest version.		***Include a text version of the log file with every batch; previous versions of the log will be overwritten by the newest version.

-	* ~~May~~ also contain:	+	* MAY also contain:
	** [[Thumbs_icons\|Thumbs Icon]] - .png extension.		** [[Thumbs_icons\|Thumbs Icon]] - .png extension.
		+	*** '''u0001_2007001.icon.png'''
	** [[OCR List\|OCR list]] - .ocrList.txt extension.		** [[OCR List\|OCR list]] - .ocrList.txt extension.
	*** '''u0001_0000002.ocrList.txt'''		*** '''u0001_0000002.ocrList.txt'''
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	===Metadata===		===Metadata===
-	* This folder must exist.	+
-	* ~~Must~~ contain:	+	* MUST contain:
-	**'''u0003_0000001.m01.txt''' or '''u0002_0000001.m03.txt''' or '''u0008_0000001.m02.txt'''	+	** Text export of metadata spreadsheet
-	***Note the type of spreadsheet is echoed in the segment before the ".txt" -- if this is a batch file, the batch number precedes the m0x value:	+	***'''u0003_0000001.m01.txt''' or '''u0002_0000001.m03.txt''' or '''u0008_0000001.m02.txt'''
-	~~****~~ example: '''u0002_0000001.1.m01.txt'''.	+	***Note the type of spreadsheet is echoed in the segment before the ".txt" -- if this is a batch file, the batch number precedes the m0x value -- example: '''u0002_0000001.1.m01.txt'''.
	**** check this file for: Diacritics, Quotes, UTF-8 encoding		**** check this file for: Diacritics, Quotes, UTF-8 encoding
-	***see [https://intranet.lib.ua.edu/cataloging/metadata/SpreadsheetRegistry] for more information.	+	**** see [https://intranet.lib.ua.edu/cataloging/metadata/SpreadsheetRegistry] for more information.
-	**~~'''A~~ MODS folder~~'''~~	+	** [[Making MODS \| MODS folder]]
-	*** This folder will contain all the MODS files created via Archivist Utility ~~(see: [[Making MODS]])~~.	+	*** This folder will contain all the MODS files created via Archivist Utility.

	===Scans===		===Scans===
-	* This folder must exist.	+
-		+	*MUST contain ONLY:
-	*~~Must only~~ contain:	+
	**'''Scans (tiffs/wavs)''' of non-compound objects and compound objects (inside respective subfolders). All other files types will not be retained. Temporary files and thumbs.db files do not have to be deleted since they will be removed upon transfer to Storage.		**'''Scans (tiffs/wavs)''' of non-compound objects and compound objects (inside respective subfolders). All other files types will not be retained. Temporary files and thumbs.db files do not have to be deleted since they will be removed upon transfer to Storage.

	====Transcripts====		====Transcripts====
-	* This folder ~~can~~ exist ~~only if~~ [[transcripts]] exist.	+	* This folder CAN exist ONLY IF [[transcripts]] exist.
	*Must only contain one or more of the following types of files:		*Must only contain one or more of the following types of files:
	** u0003_0000001_0000001.tif, u0003_0000002_0001.tif, etc. - corresponding to non-compound and compound objects (inside respective subfolders).		** u0003_0000001_0000001.tif, u0003_0000002_0001.tif, etc. - corresponding to non-compound and compound objects (inside respective subfolders).

Set Up Collection

2013-05-23T22:16:36Z

added internal links

←Older revision		Revision as of 22:16, 23 May 2013
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-	2) Next ~~place~~ the folder from '''~~Dig_in_progress~~/ ~~Dig_Coll_Waiting~~''' to ~~the~~ '''~~in_progress Folder~~'''	+	2) Next move the folder from '''Digital_Coll_in_progress/Digital_Coll_Waiting''' up a level to '''Digital_Coll_in_progress'''

	[[Image:setup5.png]]		[[Image:setup5.png]]


-	3) Create the XML sheet	+	3) Create the [[Collection Information \| XML sheet]]

	==Template ==		==Template ==
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	5) When naming the spreadsheet it helps to know how to decipher between m01 spreadsheets '''(Located on the intranet in Collection & tech services/Cataloging & Metadata Services/Metadata Services/ Spreadsheet/Template registry'''		5) When naming the spreadsheet it helps to know how to decipher between m01 spreadsheets '''(Located on the intranet in Collection & tech services/Cataloging & Metadata Services/Metadata Services/ Spreadsheet/Template registry'''

-	~~6) Be sure to add tracking files columns to the end of the spreadsheet~~.	+	[[Image:setup7.png]]


-	[[~~Image:setup7.png~~]]	+	6) Be sure to add [[Tracking Data \| tracking files]] columns to the end of the spreadsheet.
-		+

	7) Rename the spreadsheet if it is not in proper format (i.e. u0003_0000456_EarlyALgrants --> u0003_0000456.m01)		7) Rename the spreadsheet if it is not in proper format (i.e. u0003_0000456_EarlyALgrants --> u0003_0000456.m01)

-	8) Be sure to check that folder structure is accurate (Admin(finding aid), Metadata(u0001_0000xxx.m01), Scans)	+	8) Be sure to check that [[Share Drive Protocols \| folder structure]] is accurate (Admin(finding aid), Metadata(u0001_0000xxx.m01), Scans)

Shawn King

2013-05-23T22:11:26Z

Replacing page with '{{rfd}}'

←Older revision		Revision as of 22:11, 23 May 2013
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-	~~[[Image:Picture_5-Cropped.jpg\|This is a picture of Shawn tubing]]~~	+	{{rfd}}
-		+
-	Shaun has a BA in Graphic Design and a minor in Advertising and Public Relations from the University of Alabama. He coordinates the digitization of our audio and image archival content for Digital Services.	+
-		+
-	With has years of experience in advertising and the graphics production industry, he is highly skilled in creative approaches to promoting quality and distinct materials. He is also detail-oriented and is a team player.	+
-		+
-		+
-	He is originally from Tuscaloosa and is a fan of the Alabama Football. He enjoys spending time with his family, playing drums, gardening, exercising, playing basketball, listening to music, fishing and tubing.	+

Procedures

2013-05-23T22:11:03Z

Replacing page with '{{rfd}}'

←Older revision		Revision as of 22:11, 23 May 2013
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-	* [[Creating OCR Files]]	+	{{rfd}}
-	* [[Digitization]]	+
-	* [[Prepared Desktops]]	+
-	* [[Quality Control]]	+
-	* [[Server-Side Work]]	+
-	* [[Transcripts]]	+
-	* [[Workflow]]	+

Bookdrive

2013-05-23T22:06:48Z

←Older revision		Revision as of 22:06, 23 May 2013
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		+	'''Note: This piece of equipment no longer exists as such. However, the notes below that refer to the Canon EOS 5D camera and its operation may still be useful in troubleshooting the new configuration of that capture station.'''
		+
	==(BookDrive):==		==(BookDrive):==
	<!--Notes: -->		<!--Notes: -->

CaptureBack overhead scanning

2013-05-23T22:01:59Z

deprecated

←Older revision		Revision as of 22:01, 23 May 2013
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		+	'''The information below is rendered in gray font because we no longer use this hardware and software'''
		+
		+
		+	<font color="gray">
		+
	==PhaseOne captureback overhead scanning station:==		==PhaseOne captureback overhead scanning station:==

Cameras

2013-05-23T22:00:33Z

proofing

New page

We currently have the following models of camera for use in digitization.

==Canon EOS 7D==

* Locations
** room 215, on the old scanback workstation(Galvatron)
** room 216, on the homemade workstation (Optimus Prime)
* Lens Compatibility
** 50mm lens is optimal
** 100mm lens will not be very useful (unless you are shooting ''very'' small items)
** 14mm wide angle lens is fine for the taller 216 workstation but should not be used on the smaller 215 workstation (due to lighting setup)

==Canon EOS 5D, Mk III==

* Location: in room 214, on the old captureback workstation (Snapdragon)
* Lens Compatibility
** 50mm lens is optimal
** 100mm lens is optimal
** 14mm wide angle lens is fine

==Canon EOS 5D, Mk I==

* Location: room 215, on the reconfigured bookdrive workstation (Weirdwolf)
* Lens Compatibility
** 50mm lens is optimal
** 100mm lens will work well but only for smaller items (such as photographs)
** 14mm wide angle lens should not be used (due to lighting setup)
* Software Compatibility: This model is not compatible with our current version of EOS Utility, so this workstation is not currently in use

==Matching Lens to Camera==

===Current (5D Mk I not in use)===

* 5D Mk III = 100mm
* 7D (215) = 50mm
* 7D (216) = 50mm

This is because we only have two 50mm lenses and the 5D Mk III is the only camera that is suitable for the 100mm. If the 14mm wide angle is needed for larger scans, it must go on the 7D in 216.

===With 5D Mk I in use ===

* 5D Mk I = 50mm
* 5D Mk III = 100mm
* 7D (215) = 50mm
* 7D (216) = 14mm wide angle

Digitization

2013-05-23T19:37:37Z

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	*[[http://memory.loc.gov/ammem/about/techStandards.pdf LOC Technical Standards for Digital Conversion of Text and Graphic Materials]]		*[[http://memory.loc.gov/ammem/about/techStandards.pdf LOC Technical Standards for Digital Conversion of Text and Graphic Materials]]

-	~~#'''Images:'''~~	+
-	~~##'''~~[[Image Specifications and Standards]]~~'''~~	+	==Imaging==
-	~~## [[Flatbed scanning]] (small format, thin and flat)~~	+
-	## [[~~Overhead scanning\|ScanBack overhead scanning~~]] ~~(fragile, oversized, bound books)~~	+	[[Image Specifications and Standards]]
-	## [[~~CaptureBack overhead scanning~~]] (~~fragile, oversized, bound books, rapid~~ image capture)	+
-	## [[~~Bookdrive~~]] ~~(bound books, rapid image capture)~~	+	[[Visual assessment of images guide]]
-	## [[Desktop Overhead scanning]] (Small foot print, rapid image capture, low cost)	+
-	## [[Camera Lenses]] (Specs, optimal settings)	+	[[Capture Anomalies]] (how to deal with image quality issues encountered during capture)
-	## [[Batchfeed document scanner]] (fast, large volume, modern paper)	+
-	## Sheet feeder (unbound books, pages in good condition, appropriate size)	+	[[Optimization]]
-	## Slide scanner (35mm slides or 35mm uncut roll negatives/positives)	+
-	## [[~~Visual assessment of images guide~~]]	+
-	## [[~~Capture Anomalies~~]] (~~how to deal with~~ image ~~quality issues encountered during~~ capture)	+	'''Equipment'''
-	## [[~~Optimization~~]]	+
-	~~<!--## [[Scanning Sheet Music]]-->~~	+	*'''[[Desktop Overhead scanning]]''' (Small foot print, rapid image capture, low cost)
-	~~#'''~~Audio~~:'''~~	+	**[[Camera Lenses]] (Specs, optimal settings)
-	~~##'''~~[[Audio Specifications and Standards]]~~'''~~	+	**[[Cameras]] (capabilities, idiosyncrasies)
-	## [[Digital Audio Workstation (DAW)]]	+	* [[Flatbed scanning]] (small format, thin and flat)
-	## Audio: Project Specifications and Workflow -- see [[Collection-~~Specific_Notes_and_Information~~]]	+	* [[Batchfeed document scanner]] (fast, large volume, modern paper)
		+	* Sheet feeder (unbound books, pages in good condition, appropriate size)
		+	* Slide scanner (35mm slides or 35mm uncut roll negatives/positives)
		+
		+
		+
		+	'''Obsolete Equipment'''
		+
		+	* [[Overhead scanning\|ScanBack overhead scanning]] (fragile, oversized, bound books)
		+	* [[CaptureBack overhead scanning]] (fragile, oversized, bound books, rapid image capture)
		+	* [[Bookdrive]] (bound books, rapid image capture)
		+
		+
		+
		+	==Audio Capture==
		+
		+	[[Audio Specifications and Standards]]
		+
		+	[[Digital Audio Workstation (DAW)]]
		+
		+	Audio: Project Specifications and Workflow -- see [[Collection-Specific Notes and Information]]
	<!---## [[cassettes]]--->		<!---## [[cassettes]]--->
	<!---## [[1/4 inch reel to reel]]--->		<!---## [[1/4 inch reel to reel]]--->
-	#'''Video:'''	+
-	## [[Standard 8mm]]	+
-	#'''Text ~~content:~~'''	+	==Other Types of Content==
-	## [[Transcription]]	+	*'''Video''' (see references)
-	## [[OCR]]	+	** [[Standard 8mm]]
-	#'''Microfilm'''	+	*'''Text'''
-	Microfilm References:	+	** [[Transcription]]
-	*[[http://www.loc.gov/ndnp/pdf/NEH_MicrofilmSelectionNDNP.pdf Microfilm Selection for Digitization (OCLC, NEH)]]	+	** [[Creating OCR Files \| OCR]]
		+	*'''Microfilm''' (see references)
		+
		+
		+
		+	Microfilm References:
		+	*[[http://www.loc.gov/ndnp/pdf/NEH_MicrofilmSelectionNDNP.pdf Microfilm Selection for Digitization (OCLC, NEH)]]

	Video References:		Video References:

Who We Are & What We Do

2013-05-23T19:22:50Z

largely cosmetic

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	<div class="center" style="width: auto; margin-left: auto; margin-right: auto;">		<div class="center" style="width: auto; margin-left: auto; margin-right: auto;">
	==Mission==		==Mission==
-	~~Our primary focus is the effective~~ and ~~efficient management of digital content from the point of creation within our unit, through support for access and increasing usability, to long-term access support via digital preservation measures.~~	+	'''[[The Big Picture]]''' \| '''[[Mission Statement and Scope]]'''

-	~~[[The Big Picture]] \| [[Mission Statement and Scope]] \|~~ [[Records of Progress%21 \| Statistics]]	+	'''[[Records of Progress%21 \| Statistics]]'''


	==Policies==		==Policies==

-	[[Selection Policies and Procedures \| Selection]] \| [[Preservation]] \| [[Digitization Policies \| Digitization]] \| [[Security and Business Continuity Policies \| Security and Business Continuity]] \| [[Policies \| Other policies]]	+	'''[[Selection Policies and Procedures \| Selection]]''' \| '''[[Preservation]]''' \| '''[[Digitization Policies \| Digitization]]''' \| '''[[Security and Business Continuity Policies \| Security and Business Continuity]]''' \| '''[[Policies \| Other policies]]'''


	==About Us==		==About Us==

-	[[Who We Are! Digital Services \| Our Team]] \| [[Presentations and Publications]] \| [[Conference Reports]] \| [[Usability Studies and Feedback \| Usability Studies]]	+	'''[[Who We Are! Digital Services \| Our Team]]'''
		+
		+	'''[[Presentations and Publications]]''' \| '''[[Conference Reports]]''' \| '''[[Usability Studies and Feedback \| Usability Studies]]'''

	</div>		</div>

Main Page

2013-05-23T19:17:30Z

cosmetic

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-	<big><span style = color:DimGray>'''UA LIBRARIES DIGITAL SERVICES'''</span></big><~~br/><br~~/>	+	<div class="center" style="width: auto; margin-left: auto; margin-right: auto;"><big><span style = color:DimGray>'''UA LIBRARIES DIGITAL SERVICES'''</span></big></div>



-	~~<big>~~<span style = color:~~Crimson~~><~~div class="center" style="width:auto; margin-left:auto; margin-right:auto;"~~>'''~~MISSION STATEMENT~~'''</~~div~~></span~~></big>~~	+	<span style = color:DarkRed><big>'''Mission Statement'''</big></span>
-		+
-		+
-	<div class="center" style="width:auto; margin-left:auto; margin-right:auto;">''The University of Alabama Libraries through the Digital Services Program seeks to increase the visibility of and enhance the interaction with unique research and scholarly materials. Through innovative technologies and staffing, the Libraries provide online access to these materials and the tools to support their use in furthering the pursuit of knowledge. The Digital Services Program coalesces expertise across the Libraries in order to leverage skill sets and processes that further the Libraries’ mission.''</div><br/>	+

		+	The University of Alabama Libraries through the Digital Services Program seeks to increase the visibility of and enhance the interaction with unique research and scholarly materials. Through innovative technologies and staffing, the Libraries provide online access to these materials and the tools to support their use in furthering the pursuit of knowledge. The Digital Services Program coalesces expertise across the Libraries in order to leverage skill sets and processes that further the Libraries’ mission.


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	'''[[Digitization Procedures \| How We Do It]]'''		'''[[Digitization Procedures \| How We Do It]]'''

-	'''[[Collections and Projects]]'''	+	'''[[Collections and Projects \| Collections & Projects]]'''

	'''[[Staff Links]]'''		'''[[Staff Links]]'''


		+	<div class="center" style="width: auto; margin-left: auto; margin-right: auto;"><big>'''[http://acumen.lib.ua.edu SEARCH Our Collections in Acumen]'''</big></div>

-	<div class="center" style="width: auto; margin-left: auto; margin-right: auto;">
-
-	[http://acumen.lib.ua.edu Search Acumen]
-
-	[http://www.facebook.com/pages/University-of-Alabama-Digital-Services/201689006518946 Like us on Facebook] \| [https://twitter.com/UALibDS Follow us on Twitter] \| [https://apps.lib.ua.edu/blogs/digitalservices Subscribe to our blog]

-	</div>	+	<div class="center" style="width: auto; margin-left: auto; margin-right: auto;">'''[http://www.facebook.com/pages/University-of-Alabama-Digital-Services/201689006518946 Like us on Facebook] \| [https://twitter.com/UALibDS Follow us on Twitter] \| [https://apps.lib.ua.edu/blogs/digitalservices Subscribe to our Wordpress blog]'''</div>

Digitization Procedures

2013-05-22T19:53:15Z

cosmetic

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	===Tools===		===Tools===

-	[[Hardware]]	+	*[[Hardware]]
		+	*[[Software]]

-	[[Software]]

	===Procedures===		===Procedures===

-	~~[[Workflow \| Workflow Overview]]~~	+	'''Dealing with Archival Materials'''

-	[[Obtaining Materials from Hoole Staff \| Requesting Materials]]	+	*[[Obtaining Materials from Hoole Staff \| Requesting Materials]]
		+	*[[Handling Archival Materials \| Handling materials]]

-	~~[[Set Up Collection \| Collection Setup]]~~	+	'''Workflow'''

-	~~'''~~[[Digitization]]~~'''~~	+	[[Workflow \| Overview]]
		+	# [[Set Up Collection \| Collection Setup]]
		+	# [[Digitization]]
		+	# [[Quality Control]]
		+	# [[Preparing Collections on the S Drive for Online Delivery and Storage \| Prep for Upload]]
		+	# [[Moving Content to Acumen and Archive \| Upload]]
		+	# [[Server-Side Work \| Archiving]]

-	*[[Handling Archival Materials \| Handling materials]]	+	'''How to handle problems during scanning'''

	*[[Material Anomalies\|Should this be scanned?]]		*[[Material Anomalies\|Should this be scanned?]]
-
	*[[Procedural Anomalies\|What should I do if...?]]		*[[Procedural Anomalies\|What should I do if...?]]
-
	*[[Capture Anomalies \| Problems getting a good capture]]		*[[Capture Anomalies \| Problems getting a good capture]]
-
-	[[Quality Control]]
-
-	[[Preparing Collections on the S Drive for Online Delivery and Storage \| Prep for Upload]]
-
-	[[Moving Content to Acumen and Archive \| Upload]]
-
-	[[Server-Side Work \| Archiving]]


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	===Tools===		===Tools===

-	[[Digital Audio Workstation %28DAW%29 \| Hardware]]	+	*[[Digital Audio Workstation %28DAW%29 \| Hardware]]
		+	*[[Software]]

-	[[Software]]

	===Procedures===		===Procedures===

-	[[Audio Specifications and Standards]]	+	*[[Audio Specifications and Standards]]
-		+	*[[Rohlig Audio \| Rohlig organ music collection]]
-	[[Rohlig Audio \| Rohlig organ music collection]]	+

Who We Are & What We Do

2013-05-22T19:41:30Z

cosmetic

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	<div class="center" style="width: auto; margin-left: auto; margin-right: auto;">		<div class="center" style="width: auto; margin-left: auto; margin-right: auto;">
-	==~~[[The Big Picture]]~~==	+	==Mission==
	Our primary focus is the effective and efficient management of digital content from the point of creation within our unit, through support for access and increasing usability, to long-term access support via digital preservation measures.		Our primary focus is the effective and efficient management of digital content from the point of creation within our unit, through support for access and increasing usability, to long-term access support via digital preservation measures.

-	[[Mission Statement and Scope]] \| [[Records of Progress%21 \| Statistics]]	+	[[The Big Picture]] \| [[Mission Statement and Scope]] \| [[Records of Progress%21 \| Statistics]]


-	==[[Policies]]==	+	==Policies==

	[[Selection Policies and Procedures \| Selection]] \| [[Preservation]] \| [[Digitization Policies \| Digitization]] \| [[Security and Business Continuity Policies \| Security and Business Continuity]] \| [[Policies \| Other policies]]		[[Selection Policies and Procedures \| Selection]] \| [[Preservation]] \| [[Digitization Policies \| Digitization]] \| [[Security and Business Continuity Policies \| Security and Business Continuity]] \| [[Policies \| Other policies]]


-	==~~[[Who We Are! Digital Services \|~~ About Us]]==	+	==About Us==

-	[[Presentations and Publications]] \| [[Conference Reports]] \| [[Usability Studies and Feedback \| Usability Studies]]	+	[[Who We Are! Digital Services \| Our Team]] \| [[Presentations and Publications]] \| [[Conference Reports]] \| [[Usability Studies and Feedback \| Usability Studies]]

	</div>		</div>

Emergency Procedures

2013-05-21T16:40:43Z

←Older revision		Revision as of 16:40, 21 May 2013
Line 8:		Line 8:
	*Building Emergency Coordinator (BEC): Mary Bess Paluzzi, office phone 8-0513		*Building Emergency Coordinator (BEC): Mary Bess Paluzzi, office phone 8-0513
	*Building Emergency Coordinator Alternate (BECA): Donnelly Walton, office phone 8-0505		*Building Emergency Coordinator Alternate (BECA): Donnelly Walton, office phone 8-0505
		+	*After Hours Emergency Building Maintenance (5:00pm - 7:00am): 8-6001

	===UA Libraries===		===UA Libraries===

Staff Links

2013-05-21T16:07:29Z

←Older revision		Revision as of 16:07, 21 May 2013
Line 1:		Line 1:
	==Human Resources==		==Human Resources==
		+
		+	'''[[Emergency Procedures \| EMERGENCY PROCEDURES]]'''

	*[[Digital Services Responsibilities]]		*[[Digital Services Responsibilities]]
-	*[[Emergency Procedures]]
	*[[Supplies and Purchasing]]		*[[Supplies and Purchasing]]
	*[[Human Resources \| HR Policies for Student Employees]]		*[[Human Resources \| HR Policies for Student Employees]]

Emergency Procedures

2013-05-21T16:03:32Z

Hoole -

←Older revision		Revision as of 16:03, 21 May 2013
(2 intermediate revisions not shown.)
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		+	'''<font color="red">Note: The following information is derived from the University Libraries Emergency Operations Plan (accessible to DS staff in paper form or through the UA Libraries Intranet), as of May 2013, and should be updated as needed. Exception: All personal phone numbers provided in the handout must be omitted from the Wiki.</font>'''
		+
		+
		+	==Contacts==
		+
		+	===Hoole===
		+
		+	*Building Emergency Coordinator (BEC): Mary Bess Paluzzi, office phone 8-0513
		+	*Building Emergency Coordinator Alternate (BECA): Donnelly Walton, office phone 8-0505
		+
		+	===UA Libraries===
		+
		+	*Unit Emergency Coordinator (UEC): Harriet Deason, office phone 8-5540
		+	*Unit Emergency Coordinator Alternate (UECA): Tom Wilson, office phone 8-2299
		+	*Unit Emergency Coordinator Alternate (UECA): Jason Battles, office phone 8-8647
		+
		+
		+	==Designated Assembly and Refuge Locations for Hoole Personnel==
		+
		+	* Fire: Lloyd Hall, 1st floor
		+
		+	* Bomb Threat: Denny Chimes
		+
		+	* Backup for Fire and Bomb Threat: Gorgas Library, 2nd floor, Pearce Foyer
		+
		+	* Tornado: Mary Harmon Bryant, 1st floor restroom hallway
		+
		+
		+	==Accidents==
		+
		+	* '''Immediately report accidents to UAPD at 8-5454.'''
		+	* Inform the BEC/BECA if possible
		+	* Complete an incident report (available on the Intranet)
		+
		+
		+	==Active Shooter==
		+
		+	From a safe location, immediately notify UAPD at 348-5454. When you call UAPD, remain calm and provide your present building location and specific room number, if applicable. Provide a complete description of the suspect(s) including any observed weapons and suspect’s last known location. Provide the location of any injured victims. Stay on the phone with the UAPD communications operator until the operator advises that you are no longer needed.
		+
		+	Actions
		+	* '''Evacuate'''--If there is an accessible escape path, attempt to evacuate the premises.
		+	* '''Hide out'''--If evacuation is not possible, find a place to hide where the active shooter is less likely to find you.
		+	* '''Take action'''--As a last resort, and only when your life is in imminent danger, attempt to disrupt and/or incapacitate the active shooter
		+
		+
		+	==Bomb Threat==
		+
		+	Bomb threats are usually received by telephone. '''If you receive a bomb threat by telephone, try to keep the caller on the line as long as possible. Remain calm and obtain as much information as possible.''' NEVER HANG UP THE PHONE: In the event the caller hangs up on you, place the phone on the desk in order to keep the line open for tracing purposes.
		+
		+	'''If you receive a written bomb threat, stop handling the piece of correspondence immediately.''' Call UAPD at 348-5454 and follow their instructions.
		+
		+	'''If notified to evacuate, go to the designated assembly location'''
		+	* Primary: Denny Chimes
		+	* Backup: Gorgas Library, 2nd floor, Pearce Foyer
		+
		+
		+	==Civil Disturbance or Criminal Behavior==
		+
		+	# '''Notify UAPD at 8-5454.'''
		+	# When the incident is under control, complete an incident report (available on the Intranet)
		+
		+
		+	==Earthquake==
		+
		+	* '''Watch for falling objects''', stay away from glass, and get under furniture or in a strong doorway
		+	* '''If possible, exit the building'''
		+	* '''Contact the BEC/BECA''' to update him/her on your condition
		+
		+
		+	==Fire==
		+
		+	* If alarm is not sounding but you see a fire, activate the nearest pull station
		+	* When alarm sounds, exit the building
		+
	'''[[HOW TO EXIT THE EMERGENCY STAIRS]]'''		'''[[HOW TO EXIT THE EMERGENCY STAIRS]]'''

-	'''A. ~~Bomb Threat~~''' :	+	* '''Go to the designated assembly location'''
		+	** Lloyd Hall, first floor
		+	** Gorgas Library, second floor, Pearce Foyer
		+	* '''Do not return to the building until given an "all clear" from UAPD'''
		+
		+
		+	==Hazardous Materials Release==
		+
		+	* '''When there is a significant release, contact EHS at 348-5905 to report the release. '''
		+	* '''Evacuate the area and restrict access until EHS or UAPD arrive. '''
		+	* Contact the BEC/BECA.
		+	* If a release is potentially toxic or harmful and an area or building must be evacuated, activate the fire alarm system.
		+	* Once safely outside, contact UAPD at 348-5454 and provide additional information for emergency responders.
		+	* If fire alarm is activated, UAPD/TFRS/EHS will coordinate the cleaning and restoration of the area.
		+	* Follow departmental and/or college plans.
		+
		+
		+	==Illness (Emergency)==
		+
		+	* Employees who become aware of a person who appears to be suffering from an emergency illness (stroke, fainting, heart attack, seizure, etc.) should '''immediately contact UAPD 348-5454.'''
		+	* After that call has been made, the employee may notify the UEC/UECA/BEC/BECA.
		+	* Complete an '''Incident Report''' (available on the Intranet)
		+
		+
		+	==PATRIOT ACT Request==
		+
		+	*'''All inquiries will be directed to the Dean’s Office.'''
		+	*If the inquiry is made during business hours, staff should immediately refer the persons requesting information to the Dean’s Office, and then contact the department head about the inquiry.
		+	*If the inquiry is made at night or on the weekend, staff should notify a representative of the Dean’s Office and then contact the department head.
		+

-	~~# Alert patrons and staff, and move quickly to get everyone out of the building by the '''stairs.'''~~	+	==Power Outage==

-	~~# Library personnel should~~ report to the ~~steps~~ of ~~Denny Chimes~~.	+	* '''BEC/BECA will notify the Customer Service Center''' at 348-6001 to report power outage and obtain information regarding anticipated duration of the power outage. '''BEC/BECA will report problem to Dean of Libraries''' (348-7561) and to occupants of building. During evening hours of operation, staff on duty will contact BEC/BECA to let him/her know about power outage. If BEC/BECA cannot be reached, staff should call numbers listed in University Libraries Telephone Notification Lists until an administrator or supervisor is reached and informed of the emergency.
		+	* Dean of Libraries or designee will make a decision regarding continuation of library operations in the affected building and will communicate that decision to appropriate individual(s).
		+	* Occupants will be unable to use the elevators and must use the stairwells.
		+	* Each area should have a flashlight with extra batteries available.
		+	* If someone is trapped in an elevator, contact UAPD at 348-5454.
		+	* If decision is made to cease normal operations in the building, normal closing procedures should followed, as possible, and the building must be secured.
		+	* If the power outage occurs in the evening after dark, the building will be closed for safety reasons. However, staff will still need to follow procedures listed above.

-	'''B. Fire''' :

-	~~# Staff and patrons should evacuate by the '''stairs'''.~~	+	==Severe Weather==

-	~~# Staff will gather in the parking lot between the Hoole building and University Blvd.~~	+	===General Guidelines===

-	~~''* a fire extinguisher and fire alarm are located near the stairs~~.''	+	See [http://uanews.ua.edu/weather/ UA Severe Weather Guidelines]

-	'''C. First Aid''' : There is a first-aid kit in the metal closet located in room 212 (the mailroom adjacent to the administrative office). If you get injured, notify someone (preferably a supervisor) as soon as possible.	+	===Tornados===

-	~~There is also a First Aid Kit in room 215 (in the big desk with the black metal drawers)~~.	+	TORNADO WATCH means tornadoes may develop.

-	~~'''D~~. ~~Medical Emergency''' : Call 911~~, ~~then notify someone (preferably a supervisor) as soon as possible~~.	+	TORNADO WARNING means a funnel cloud or tornado has actually been sighted or indicated on weather radar. If the path of the tornado indicates imminent danger to the city of Tuscaloosa, tornado warning sirens will sound.

-	'''E. ~~Power Outage~~''' ~~: Exit the building from the~~ '''~~stairs~~'''.	+	When the sirens sound:
		+	* Respond immediately to siren.
		+	* '''Go to best available refuge area which is located on the first floor restroom hallway in Mary Harmon Bryant Hall.'''
		+	* '''Stay at best available refuge area until the “all clear” is given. This information is typically communicated by UA Alerts and PA system.'''
		+	* Elevators which provide access to second floor should be locked as staff and patrons exit.
		+	* Classes, activities, and normal business operations will be suspended from the time the warning is issued until the National Weather Service cancels or expires the warning and the “all clear” announcement is received.
		+	* If warning expires after normal hours of operation, staff should return to Hoole Library and follow normal closing procedures, as possible.

-	~~'''F. Tornado''' :~~	+	===Snow/Ice===

-	~~# When the alarm sounds, go down the~~ '''~~stairs~~''' ~~immediately.~~	+	'''UEC/UECA should receive information from the Office of University Relations regarding cancelling classes and the suspension of normal business operations by the University. '''
-	~~# Meet~~ '''~~inside~~''' ~~the bottom~~ of ~~the stairwell~~.	+
-	~~# Wait for further instruction (we~~'~~ll eventually gather behind the elevator area)~~.	+	'''The UEC/UECA should ensure that the personnel in University Libraries have received the information.''' BEC/BECA will be informed and will assist with distribution of information and instructions. '''Employees should make decisions based upon their individual circumstances regarding their personal safety.''' If an employee needs to leave work or not report to work due to weather conditions prior to the suspension of normal business operations, they would report that time away from work as annual leave time. The employee should make every effort to inform his/her supervisor of their specific situation.
-	# ''If ~~you are~~ not at work ~~and were supposed~~ to ~~come in during~~ the ~~period~~ of ~~the Tornado Warning please do the following:''~~	+
-	~~## Stay in a safe place. This is first priority.~~	+
-	~~## If after the 30 minute grace period following the end of the Tornado Threat~~, ~~you still have one hour for which you were scheduled, come to~~ work ~~for that last hour~~. ~~If there is less than an hour left on your shift following the end~~ of ~~the Tornado Threat,~~ ~~do not come into work.~~	+

-	'''H. Emergency Contacts''' (Digital Services) : Mary Harmon Bryant Hall, 500 Hackberry Lane
-	# Please make sure the receptionist telephone number is handy at all times (i.e. your cell phone contacts): '''(205) 348-0500'''
-	# To contact [http://police.ua.edu/ University Police] call 911 from a campus phone or dial 911 from your cell to connect to city/county services and then be forwarded to UAPD.

-	'''<font color="red">Note: The information is derived from the Emergency Response Procedures Manual (accessible to DS staff in paper form or through the UA Libraries Intranet), as of December 2012, and should be updated as needed. Exception: All personal phone numbers provided in the handout must be omitted from the Wiki.</font>'''	+	----

Staff Links

2013-05-20T15:46:29Z

←Older revision		Revision as of 15:46, 20 May 2013
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		+	==Human Resources==
		+
		+	*[[Digital Services Responsibilities]]
		+	*[[Emergency Procedures]]
		+	*[[Supplies and Purchasing]]
		+	*[[Human Resources \| HR Policies for Student Employees]]
		+
		+
	==Training==		==Training==

Human Resources

2013-05-20T15:43:12Z

removed redundant link

←Older revision		Revision as of 15:43, 20 May 2013
Line 12:		Line 12:

	Disaster Recovery Planning: [[Image:Dependencies.doc]]		Disaster Recovery Planning: [[Image:Dependencies.doc]]
-
-	[[Emergency Procedures]]

	[[Handling Archival Materials]]		[[Handling Archival Materials]]

	[[Supplies and Purchasing]]		[[Supplies and Purchasing]]

Collections and Projects

2013-05-20T15:36:11Z

formatting

←Older revision		Revision as of 15:36, 20 May 2013
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	<div class="center" style="width: auto; margin-left: auto; margin-right: auto;">		<div class="center" style="width: auto; margin-left: auto; margin-right: auto;">
-	~~'''~~Acumen~~'''~~	+	==Acumen Digital Library System==

	At the University of Alabama, we have developed a simple, robust digital library system using PHP, MySQL, and Apache. The new system is free, easy to set up and administer, imposes no new work flows or skill set requirements on archivists, bypasses the need to create extra metadata wrappers, works in all major browsers, runs on the most common web server stack, and automatically creates and updates its own index database (while storing no valuable data inside it).		At the University of Alabama, we have developed a simple, robust digital library system using PHP, MySQL, and Apache. The new system is free, easy to set up and administer, imposes no new work flows or skill set requirements on archivists, bypasses the need to create extra metadata wrappers, works in all major browsers, runs on the most common web server stack, and automatically creates and updates its own index database (while storing no valuable data inside it).
Line 10:		Line 10:


-	~~'''~~NHPRC Grant Project: Digitizing the S. D. Cabaniss Papers~~'''~~	+	==NHPRC Grant Project: Digitizing the S. D. Cabaniss Papers==

	The grant "Digitizing the S.D. Cabaniss Papers", part of the "Digitizing Historical Records" effort by NHPRC, was funded for 14 months. The intent was to provide online access to the content in a low-cost, scalable model which simulates online the experience of the patron in the reading room. That is, the finding aid provides the descriptive information about the content, and from the finding aid, content in each series is linked in the order found in each file and box.		The grant "Digitizing the S.D. Cabaniss Papers", part of the "Digitizing Historical Records" effort by NHPRC, was funded for 14 months. The intent was to provide online access to the content in a low-cost, scalable model which simulates online the experience of the patron in the reading room. That is, the finding aid provides the descriptive information about the content, and from the finding aid, content in each series is linked in the order found in each file and box.
Line 22:		Line 22:


-	~~'''~~Crowdsourcing Initiatives~~'''~~	+	==Crowdsourcing Initiatives==

	The University Libraries now has two Crowdsourcing projects to allow users to "tag" or "transcribe" materials from our collections. Crowdsourcing is defined as a distributed problem-solving and production process that involves outsourcing a task to a group of people -- it allows difficult and time-consuming projects to be tackled a bit at a time, and by a large group of individuals, working asynchronously and at their own pace.		The University Libraries now has two Crowdsourcing projects to allow users to "tag" or "transcribe" materials from our collections. Crowdsourcing is defined as a distributed problem-solving and production process that involves outsourcing a task to a group of people -- it allows difficult and time-consuming projects to be tackled a bit at a time, and by a large group of individuals, working asynchronously and at their own pace.

Who We Are & What We Do

2013-05-20T15:34:08Z

←Older revision		Revision as of 15:34, 20 May 2013
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	<div class="center" style="width: auto; margin-left: auto; margin-right: auto;">		<div class="center" style="width: auto; margin-left: auto; margin-right: auto;">
		+	==[[The Big Picture]]==
		+	Our primary focus is the effective and efficient management of digital content from the point of creation within our unit, through support for access and increasing usability, to long-term access support via digital preservation measures.

-	==[[Mission Statement and Scope~~\|Our Mission]]==~~	+	[[Mission Statement and Scope]] \| [[Records of Progress%21 \| Statistics]]
-		+
-	The University of Alabama Libraries through the Digital Services Program seeks to increase the visibility of and enhance the interaction with unique research and scholarly materials. Through innovative technologies and staffing, the Libraries provide online access to these materials and the tools to support their use in furthering the pursuit of knowledge. The Digital Services Program coalesces expertise across the Libraries in order to leverage skill sets and processes that further the Libraries’ mission.	+
-		+
-	~~[[The Big Picture~~]] \| [[Records of Progress%21 \| ~~Stats~~]]	+

Main Page

2013-05-20T15:31:24Z

overhaul complete :)

←Older revision		Revision as of 15:31, 20 May 2013
Line 1:		Line 1:
-	<big>'''UA Libraries Digital Services Planning and Documentation'''</big>
-
-
-
-	==Administrative Policies and Procedures==
-
-	'''[[Mission Statement and Scope]]'''
-
-	'''[[The Big Picture]] or "What are we trying to do here?" '''
-
-	'''[[Selection Policies and Procedures\|Selection]]'''
-
-	'''[[Preservation]]'''
-
-	'''[[Requests_for_Scans\|Scan on Demand]]''' and '''[[Requesting_Copy_of_Digital_Image\|Requesting a Copy of a Digital Image]]'''
-
-	'''[[Alterations_To_Online_Content\|Alterations to Online Content]]'''
-
-	'''[[Human Resources\|Human Resources and Student Worker Policies]]'''
-
-	'''[[Supplies and Purchasing]]'''
-
-	==Organization==
-
-	'''[[Organization of documents and collections\|Documents and Collections]]'''
-
-	'''[[Share_Drive_Protocols\|Share Drive]]'''
-
-	'''[[Records of Progress!]]'''
-
-	'''[[Database Tracking]]'''
-
-	'''[[Prepared Desktops]]'''
-
-	==Digital Services Policies and Procedures==
-
-	'''[[Obtaining Materials from Hoole Staff\|Obtaining Materials]]'''
-
-	'''[[Digitization]]'''
-
-	*'''[[Handling Archival Materials]]'''
-
-	*'''[[Material Anomalies\|Should this page be scanned?]]'''
-
-	*'''[[Procedural Anomalies\|What should I do if...]]'''
-
-	'''[[Quality Control]]'''
-
-	'''[[Metadata]]'''
-
-	*'''[[Diacritics]]''' : how to manage diacritics issues in terms of MODS creation/metadata remediation.
-
-	*'''[[Matching\|Books vs. Letters]]''' : how to create secondary scans from digitized book pages when metadata exists for pages of the book as independent intellectual items.
-
-	'''[[Server-Side Work]]'''
-
-	*'''[[Moving_Content_to_Acumen_and_Archive\|Moving Content to Acumen]]'''
-
-	*'''[[Transcripts]] and [[OCR List \| OCR]]'''
-
-	'''[[Workflow]]'''
-
-	'''[[Collection-Specific Notes and Information]]'''
-
-	==Miscellaneous==
-
-	'''[[Cabaniss]]''' - Information about "Digitizing the S. D. Cabaniss Papers," an NHPRC grant-funded project.
-
-	'''[[Acumen]]''' - Our web delivery software '''''[http://sourceforge.net/projects/acumendls/ released open source!!]'''''
-
-	'''[http://apps.lib.ua.edu/blogs/digitalservices/ Our Digital Services Blog!]'''
-
-	'''[[Command-line Work on Linux Server]]'''
-
-	'''[[Working with Microsoft Excel]]'''
-
-	'''[[Finding Things]]'''
-	<!--'''[[Research]]'''-->
-
-	'''[[Wiki templates]]''' - if applicable, please use one of these in order to help standardize the organization of the most frequent types of pages
-
-	'''Mounting the S Drive and Printer Installation on Windows''' - [http://www.lib.ua.edu/wiki/digcoll/images/3/3e/Mounting-S-Drive-Windows.docx click here] for a handout.
-
-	'''[[DS Staff Training and Exploration Fronts]]''' - an information space used to identify and track new or novel uses of digital archiving technologies, tools, and resources.
-
-	'''[[Training Needs]]''' - a running list identifying topics for monthly DS training sessions.
-
-	== Useful Resources ==
-
-	* '''[[Scripts]]'''
-	* '''[[Learning Resources for Digital Services Staff]]'''
-	* [[Copyright Issues]]
-	* [[Conference Reports]]
-	* [[Presentations and Publications]]
-	* [http://memory.loc.gov/ammem/gmdhtml/rrhtml/regions1.html A controlled vocabulary reference for regions of the United States]
-	* [http://framework.niso.org/ NISO: A Framework of Guidance for Building Good Digital Collections]
-	* [http://memory.loc.gov/ammem/about/techIn.html LOC: About American Memory: Technical Information]
-
-	== Wiki Reference Guides ==
-
-	* MediaWiki text [http://meta.wikimedia.org/wiki/Help:Wikitext_examples examples]
-	* How to [http://meta.wikimedia.org/wiki/Help:Starting_a_new_page create a new page]
-	* MediaWiki [http://meta.wikimedia.org/wiki/Help:Introduction HELP]
-	* '''[[Sandbox]]''' - a place to practice MediaWiki formatting. Please delete all sandbox tests before logging out.
-	* Consult the [http://meta.wikimedia.org/wiki/Help:Contents User's Guide] for information on using the wiki software.
-	* [http://www.mediawiki.org/wiki/Manual:Configuration_settings Configuration settings list]
-	* [http://www.mediawiki.org/wiki/Manual:FAQ MediaWiki FAQ]
-	* [http://lists.wikimedia.org/mailman/listinfo/mediawiki-announce MediaWiki release mailing list]
-	* [http://en.wikipedia.org/wiki/Wikipedia_tools Wikipedia Tools] - tools for converting Excel sheets to Wikipedia tables, etc. and more.
-
-
-	==In Progress==
-
-
-
	<big><span style = color:DimGray>'''UA LIBRARIES DIGITAL SERVICES'''</span></big><br/><br/>		<big><span style = color:DimGray>'''UA LIBRARIES DIGITAL SERVICES'''</span></big><br/><br/>

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	<div class="center" style="width: auto; margin-left: auto; margin-right: auto;">		<div class="center" style="width: auto; margin-left: auto; margin-right: auto;">

-	[http://acumen.lib.ua.edu Search Acumen] \| [http://www.facebook.com/pages/University-of-Alabama-Digital-Services/201689006518946 ~~Join~~ us on Facebook] \| [https://twitter.com/UALibDS ~~Join~~ us on Twitter] \| [https://apps.lib.ua.edu/blogs/digitalservices ~~Check out the Digital Services Blog~~]	+	[http://acumen.lib.ua.edu Search Acumen]
		+
		+	[http://www.facebook.com/pages/University-of-Alabama-Digital-Services/201689006518946 Like us on Facebook] \| [https://twitter.com/UALibDS Follow us on Twitter] \| [https://apps.lib.ua.edu/blogs/digitalservices Subscribe to our blog]

	</div>		</div>

Collections and Projects

2013-05-20T15:24:16Z

←Older revision		Revision as of 15:24, 20 May 2013
(One intermediate revision not shown.)
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		+	<div class="center" style="width: auto; margin-left: auto; margin-right: auto;">
	'''Acumen'''		'''Acumen'''

	At the University of Alabama, we have developed a simple, robust digital library system using PHP, MySQL, and Apache. The new system is free, easy to set up and administer, imposes no new work flows or skill set requirements on archivists, bypasses the need to create extra metadata wrappers, works in all major browsers, runs on the most common web server stack, and automatically creates and updates its own index database (while storing no valuable data inside it).		At the University of Alabama, we have developed a simple, robust digital library system using PHP, MySQL, and Apache. The new system is free, easy to set up and administer, imposes no new work flows or skill set requirements on archivists, bypasses the need to create extra metadata wrappers, works in all major browsers, runs on the most common web server stack, and automatically creates and updates its own index database (while storing no valuable data inside it).

-	* [[Acumen \| About the interface]]	+	[[Acumen \| About the interface]]
-	* [http://acumen.lib.ua.edu Search homepage]	+
		+	[http://acumen.lib.ua.edu Search homepage]


Line 14:		Line 16:
	We are currently using a version of this workflow to digitize and present the [[Pauline Jones Gandrud Papers]], an extensive collection of genealogy research.		We are currently using a version of this workflow to digitize and present the [[Pauline Jones Gandrud Papers]], an extensive collection of genealogy research.

-	* [[Cabaniss \| Project documentation]]	+	[[Cabaniss \| Project documentation]]
-	* [http://acumen.lib.ua.edu/u0003_0000252 Digital content]	+

		+	[http://acumen.lib.ua.edu/u0003_0000252 Digital content]


-	'''Crowdsourcing ~~Projects~~'''	+
		+	'''Crowdsourcing Initiatives'''

	The University Libraries now has two Crowdsourcing projects to allow users to "tag" or "transcribe" materials from our collections. Crowdsourcing is defined as a distributed problem-solving and production process that involves outsourcing a task to a group of people -- it allows difficult and time-consuming projects to be tackled a bit at a time, and by a large group of individuals, working asynchronously and at their own pace.		The University Libraries now has two Crowdsourcing projects to allow users to "tag" or "transcribe" materials from our collections. Crowdsourcing is defined as a distributed problem-solving and production process that involves outsourcing a task to a group of people -- it allows difficult and time-consuming projects to be tackled a bit at a time, and by a large group of individuals, working asynchronously and at their own pace.

-	* [[Crowdsourcing \| About our crowdsourcing projects]]	+	[[Crowdsourcing \| About our crowdsourcing projects]]
-	* [http://tagit.lib.ua.edu Tag It!]	+
-	* [http://transcribe.lib.ua.edu Transcribe]	+	[http://tagit.lib.ua.edu Tag It!]
		+
		+	[http://transcribe.lib.ua.edu Transcribe]
		+	</div>

Who We Are & What We Do

2013-05-20T15:22:05Z

←Older revision		Revision as of 15:22, 20 May 2013
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	The University of Alabama Libraries through the Digital Services Program seeks to increase the visibility of and enhance the interaction with unique research and scholarly materials. Through innovative technologies and staffing, the Libraries provide online access to these materials and the tools to support their use in furthering the pursuit of knowledge. The Digital Services Program coalesces expertise across the Libraries in order to leverage skill sets and processes that further the Libraries’ mission.		The University of Alabama Libraries through the Digital Services Program seeks to increase the visibility of and enhance the interaction with unique research and scholarly materials. Through innovative technologies and staffing, the Libraries provide online access to these materials and the tools to support their use in furthering the pursuit of knowledge. The Digital Services Program coalesces expertise across the Libraries in order to leverage skill sets and processes that further the Libraries’ mission.

		+	[[The Big Picture]] \| [[Records of Progress%21 \| Stats]]

-	==[[~~The Big Picture~~]]==	+
		+	==[[Policies]]==

	[[Selection Policies and Procedures \| Selection]] \| [[Preservation]] \| [[Digitization Policies \| Digitization]] \| [[Security and Business Continuity Policies \| Security and Business Continuity]] \| [[Policies \| Other policies]]		[[Selection Policies and Procedures \| Selection]] \| [[Preservation]] \| [[Digitization Policies \| Digitization]] \| [[Security and Business Continuity Policies \| Security and Business Continuity]] \| [[Policies \| Other policies]]

Staff Links

2013-05-20T15:18:02Z

migrated info from main page and removed a few links better placed elsewhere

New page

==Training==

*[[DS Staff Training and Exploration Fronts]] - an information space used to identify and track new or novel uses of digital archiving technologies, tools, and resources.
*[[Training Needs]] - a running list identifying topics for monthly DS training sessions.
* [[Learning Resources for Digital Services Staff]]

==Hardware and Software Help==

*[[Scripts]]
*[[Command-line Work on Linux Server]]
*[[Working with Microsoft Excel]]
*[[Research]]
* Mounting the S Drive and Printer Installation on Windows - [http://www.lib.ua.edu/wiki/digcoll/images/3/3e/Mounting-S-Drive-Windows.docx click here] for a handout.

==Standards and Vocabularies==

* [http://memory.loc.gov/ammem/gmdhtml/rrhtml/regions1.html A controlled vocabulary reference for regions of the United States]
* [http://framework.niso.org/ NISO: A Framework of Guidance for Building Good Digital Collections]
* [http://memory.loc.gov/ammem/about/techIn.html LOC: About American Memory: Technical Information]

== Wiki Resources ==

*[[Wiki templates]] - if applicable, please use one of these in order to help standardize the organization of the most frequent types of pages
* MediaWiki text [http://meta.wikimedia.org/wiki/Help:Wikitext_examples examples]
* How to [http://meta.wikimedia.org/wiki/Help:Starting_a_new_page create a new page]
* MediaWiki [http://meta.wikimedia.org/wiki/Help:Introduction HELP]
* [[Sandbox]] - a place to practice MediaWiki formatting. Please delete all sandbox tests before logging out.
* Consult the [http://meta.wikimedia.org/wiki/Help:Contents User's Guide] for information on using the wiki software.
* [http://www.mediawiki.org/wiki/Manual:Configuration_settings Configuration settings list]
* [http://www.mediawiki.org/wiki/Manual:FAQ MediaWiki FAQ]
* [http://lists.wikimedia.org/mailman/listinfo/mediawiki-announce MediaWiki release mailing list]
* [http://en.wikipedia.org/wiki/Wikipedia_tools Wikipedia Tools] - tools for converting Excel sheets to Wikipedia tables, etc. and more.

Main Page

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←Older revision		Revision as of 15:08, 20 May 2013
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-	[[Who We Are & What We Do]]	+	'''[[Who We Are & What We Do]]'''

-	[[Digitization Procedures \| How We Do It]]	+	'''[[Digitization Procedures \| How We Do It]]'''

-	[[Collections and Projects]]	+	'''[[Collections and Projects]]'''

		+	'''[[Staff Links]]'''



		+	<div class="center" style="width: auto; margin-left: auto; margin-right: auto;">

-	~~==Interesting Links==~~	+	[http://acumen.lib.ua.edu Search Acumen] \| [http://www.facebook.com/pages/University-of-Alabama-Digital-Services/201689006518946 Join us on Facebook] \| [https://twitter.com/UALibDS Join us on Twitter] \| [https://apps.lib.ua.edu/blogs/digitalservices Check out the Digital Services Blog]

-	<~~span class="plainlinks">[http:~~/~~/acumen.lib.ua.edu Acumen]</span>~~	+	</div>
-		+
-	~~<span class="plainlinks">[http://transcribe.lib.ua.edu Transcribe old documents!]</span>~~	+
-		+
-	~~<span class="plainlinks">[http://tagit.lib.ua.edu Tag our photos!]</span>~~	+
-		+
-	~~<span class="plainlinks">[http://www.facebook.com/pages/University-of-Alabama-Digital-Services/201689006518946 Join us on Facebook]</span>~~	+
-		+
-	~~<span class="plainlinks">[https://twitter.com/UALibDS Join us on Twitter]</span>~~	+
-		+
-	~~<span class="plainlinks">[https://apps.lib.ua.edu/blogs/digitalservices Check out the Digital Services Blog]</span~~>	+

Digitization Procedures

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New page

==Image and Text Digitization==

===Tools===

[[Hardware]]

[[Software]]

===Procedures===

[[Workflow | Workflow Overview]]

[[Obtaining Materials from Hoole Staff | Requesting Materials]]

[[Set Up Collection | Collection Setup]]

'''[[Digitization]]'''

*[[Handling Archival Materials | Handling materials]]

*[[Material Anomalies|Should this be scanned?]]

*[[Procedural Anomalies|What should I do if...?]]

*[[Capture Anomalies | Problems getting a good capture]]

[[Quality Control]]

[[Preparing Collections on the S Drive for Online Delivery and Storage | Prep for Upload]]

[[Moving Content to Acumen and Archive | Upload]]

[[Server-Side Work | Archiving]]

==Audio Digitization==

===Tools===

[[Digital Audio Workstation %28DAW%29 | Hardware]]

[[Software]]

===Procedures===

[[Audio Specifications and Standards]]

[[Rohlig Audio | Rohlig organ music collection]]

==Organization==

[[Share Drive Protocols | Share Drive organization]]

[[Organization of documents and collections | Collection organization]]

[[File naming schemes | File and folder naming conventions]]

[[Batches | Working with batches]]

==Documentation==

[[Descriptive metadata]]

[[Collection Information | Collection-level XML file]]

[[Tracking Data]]

[[Making MODS | MODS (Metadata Object Description Schema)]]

[[EADs]]

Who We Are & What We Do

2013-05-20T14:00:32Z

←Older revision		Revision as of 14:00, 20 May 2013
(One intermediate revision not shown.)
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-	~~'''[[Who We Are! Digital Services \| About Us]]'''~~	+	<div class="center" style="width: auto; margin-left: auto; margin-right: auto;">
-	*[[Presentations and Publications]]	+
-	*[[Conference Reports]]	+
-	*[[Usability Studies and Feedback \| Usability Studies]]	+

-	~~----~~	+	==[[Mission Statement and Scope\|Our Mission]]==

-	~~'''~~[[The Big Picture ~~\| Our Mission~~]]~~'''~~	+	The University of Alabama Libraries through the Digital Services Program seeks to increase the visibility of and enhance the interaction with unique research and scholarly materials. Through innovative technologies and staffing, the Libraries provide online access to these materials and the tools to support their use in furthering the pursuit of knowledge. The Digital Services Program coalesces expertise across the Libraries in order to leverage skill sets and processes that further the Libraries’ mission.
-	*[[Selection Policies and Procedures \| Selection]]	+
-	*[[Preservation]]	+
-	*[[Policies \| Other policies]]	+	==[[The Big Picture]]==
		+
		+	[[Selection Policies and Procedures \| Selection]] \| [[Preservation]] \| [[Digitization Policies \| Digitization]] \| [[Security and Business Continuity Policies \| Security and Business Continuity]] \| [[Policies \| Other policies]]
		+
		+
		+	==[[Who We Are! Digital Services \| About Us]]==
		+
		+	[[Presentations and Publications]] \| [[Conference Reports]] \| [[Usability Studies and Feedback \| Usability Studies]]
		+
		+	</div>

Digitization Policies

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New page: This page is for administrative policies related to digitization and dissemination of digitized content. For policies related to digitization workflow, see Digitization. '''[[Request...

New page

This page is for administrative policies related to digitization and dissemination of digitized content. For policies related to digitization workflow, see [[Digitization]].

'''[[Requesting Copy of Digital Image|Requesting a Digital Image]]'''

'''[[Requests for Scans|Requesting Digitization]]'''

'''[[Alterations To Online Content | Using Images]]'''

Policies

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←Older revision		Revision as of 13:51, 20 May 2013
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	[[Selection Policies and Procedures\|Selection]]		[[Selection Policies and Procedures\|Selection]]

-	[[Copyright Issues]]	+	[[Copyright Issues \| Copyright]]

-	~~Digitization~~	+	[[Digitization Policies \| Digitization]]
-	*[[~~Requesting Copy of Digital Image~~\|~~Requesting a Digital Image]]~~	+
-	*[[Requests for Scans\|Requesting Digitization]]	+
-	*[[Alterations To Online Content \| Using Images]]	+

	[[Preservation]]		[[Preservation]]