Shift Reporter

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Shift Reporter is a script written by Jeremiah (summer 2012) that allows us to easily track our work daily, using a controlled vocabulary, and export that information in XML format, either per person or for the whole group, and per month or year.

The script is written in Ruby with a Tk framework GUI.

To generate monthly reports, see Staff_Monthly_Reports.

Input Guidelines


  • Creating and preparing materials for online delivery, including adding to or changing the metadata
  • Related tasks include Audio, CanonEOS_5D, CanonEOS_6D, CanonEOS_7D, Flatbed, Metadata, Oddities_corrective, Oddities_offline_request, Oddities_renumbering, Oddities_weeded, Optimize, QC_eval, QC_fixes

Stats Input

Overhead Captures -> Hours -> Collection Number -> Number of Items -> Number of Scans

Original Metadata Creation -> Hours -> Collection Number -> Number of Items(Lines of Metadata you Created)

MODS Creation -> Hours(0.25) -> Collection Number -> Number of Items(Number of MODS Created)


  • Estimating costs, collecting information for metadata, assessing workflows, software, or hardware, troubleshooting commercial software, maintaining or troubleshooting hardware, material exchange
  • Related tasks include Assessment, DeptAdmin, Estimates, Troubleshooting


  • Migrating metadata from one schema to another; mapping metadata for transformation; modifying file forms so they can be transformed for migration; migration of one archival format of file to another for long-term access; writing software for migration or performing migration or reviewing results of migration for quality control
  • This is all batch work so we won't do a count of items


  • Authority work; Bringing metadata into alignment with controlled vocabulary or standardized policies in order to improve consistency; "migration" of non-archival formats to archival formats for long-term access

Stats Input

Metadata -> Hours -> Collection Number -> Number of Items(Lines of Metadata you Changed/Remediated)

MODS Creation -> Hours(0.25) -> Collection Number -> Number of Items(Number of MODS Created)


  • Adding new metadata (such as subjects where there were none) to existing files; modifying content files to provide an improved user experience

Stats Input

Metadata -> Hours -> Collection Number -> Number of Items(Lines of Metadata you added to)

MODS Creation -> Hours(0.25) -> Collection Number -> Number of Items(Number of MODS Created)


  • Uploading content to Acumen, archiving and counting content, or doing other administrative work on the server side
  • Related tasks include Archiving, Monthly_Count, Upload


  • Researching, developing, or testing hardware, scripts, metadata, or workflows pertaining to our production pipeline
  • Related tasks include HardwareDev, Research, SoftwareDev, Troubleshooting


  • Researching or training in policy and procedure, attending educational presentations
  • Related tasks include Meetings, Research, Training


  • Attending administrative or interdepartmental meetings, making internal communications like email and phone calls, exchanging materials with the archivists
  • Related tasks include Communication, Meetings, Documentation


  • Overseeing personnel either by the digitization manager over staff or the staff over student workers, training others
  • Related tasks include DeptAdmin, StudentOversight


  • Preparing for or carrying out outreach activities including within the Libraries, working with patrons, researching the user experience
  • Related tasks include Outreach, Usability Testing


  • Tasks which increase web search engine access and indexing, such as work on, sitemaps, browse pages


  • Work pertaining to academic scholarship writing papers preparing for conferences, presentations
  • Related tasks include Research, communication, meetings, softwareDev

Service Work

  • Pertaining to academic service
  • Related tasks include meetings, communication


  • Tasks that do not fall under any other category, largely administrative activities that aren't under Production Support or Personnel Oversight, but including any uncategorized task
  • Related tasks include DeptAdmin