Difference between revisions of "Shift Reporter"

From UA Libraries Digital Services Planning and Documentation
(Input Guidelines)
(Input Guidelines)
 
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== Input Guidelines ==
 
== Input Guidelines ==
 +
  
 
'''Production'''  
 
'''Production'''  
Creating and preparing materials for online delivery, including adding to or changing the metadata
+
*Creating and preparing materials for online delivery, including adding to or changing the metadata
Related tasks include Audio, CanonEOS_5D, CanonEOS_6D, CanonEOS_7D, Flatbed, Metadata, Oddities_corrective, Oddities_offline_request, Oddities_renumbering, Oddities_weeded, Optimize, QC_eval, QC_fixes
+
*Related tasks include Audio, CanonEOS_5D, CanonEOS_6D, CanonEOS_7D, Flatbed, Metadata, Oddities_corrective, Oddities_offline_request, Oddities_renumbering, Oddities_weeded, Optimize, QC_eval, QC_fixes
 +
 
  
 
'''Stats Input'''
 
'''Stats Input'''
 +
 
Overhead Captures -> Hours -> Collection Number -> Number of Items -> Number of Scans
 
Overhead Captures -> Hours -> Collection Number -> Number of Items -> Number of Scans
  
 
Original Metadata Creation -> Hours -> Collection Number -> Number of Items(Lines of Metadata you Created)
 
Original Metadata Creation -> Hours -> Collection Number -> Number of Items(Lines of Metadata you Created)
+
 
 
MODS Creation -> Hours(0.25) -> Collection Number -> Number of Items(Number of MODS Created)   
 
MODS Creation -> Hours(0.25) -> Collection Number -> Number of Items(Number of MODS Created)   
 +
  
 
'''ProductionSupport'''
 
'''ProductionSupport'''
Estimating costs, collecting information for metadata, assessing workflows, software, or hardware, troubleshooting commercial software, maintaining or troubleshooting hardware, material exchange  
+
 
Related tasks include Assessment, DeptAdmin, Estimates, Troubleshooting
+
*Estimating costs, collecting information for metadata, assessing workflows, software, or hardware, troubleshooting commercial software, maintaining or troubleshooting hardware, material exchange  
 +
*Related tasks include Assessment, DeptAdmin, Estimates, Troubleshooting
 +
 
  
 
'''Migration'''
 
'''Migration'''
Migrating metadata from one schema to another; mapping metadata for transformation; modifying file forms so they can be transformed for migration; migration of one archival format of file to another for long-term access; writing software for migration or performing migration or reviewing results of migration for quality control
+
 
'''Stats Input'''
+
*Migrating metadata from one schema to another; mapping metadata for transformation; modifying file forms so they can be transformed for migration; migration of one archival format of file to another for long-term access; writing software for migration or performing migration or reviewing results of migration for quality control
Metadata Migrated -> Hours -> Collection Number -> Number of Items(Lines of Metadata you Migrated)
+
*This is all batch work so we won't do a count of items
MODS Creation -> Hours(0.25) -> Collection Number -> Number of Items(Number of MODS Created) 
+
 
  
 
'''Normalization'''
 
'''Normalization'''
Authority work; Bringing metadata into alignment with controlled vocabulary or standardized policies in order to improve consistency;  "migration" of non-archival formats to archival formats for long-term access
+
 
 +
*Authority work; Bringing metadata into alignment with controlled vocabulary or standardized policies in order to improve consistency;  "migration" of non-archival formats to archival formats for long-term access
 +
 
 +
 
 
'''Stats Input'''  
 
'''Stats Input'''  
Metadata Remediated -> Hours -> Collection Number -> Number of Items(Lines of Metadata you Changed)  
+
 
 +
Metadata -> Hours -> Collection Number -> Number of Items(Lines of Metadata you Changed/Remediated)  
 +
 
 
MODS Creation -> Hours(0.25) -> Collection Number -> Number of Items(Number of MODS Created)
 
MODS Creation -> Hours(0.25) -> Collection Number -> Number of Items(Number of MODS Created)
 +
  
 
'''Augmentation'''
 
'''Augmentation'''
Adding new metadata (such as subjects where there were none) to existing files;  modifying content files to provide an improved user experience
+
 
 +
*Adding new metadata (such as subjects where there were none) to existing files;  modifying content files to provide an improved user experience
 +
 
  
 
'''Stats Input'''  
 
'''Stats Input'''  
Metadata Augmentation -> Hours -> Collection Number -> Number of Items(Lines of Metadata you added to)  
+
 
 +
Metadata -> Hours -> Collection Number -> Number of Items(Lines of Metadata you added to)  
 +
 
 
MODS Creation -> Hours(0.25) -> Collection Number -> Number of Items(Number of MODS Created)
 
MODS Creation -> Hours(0.25) -> Collection Number -> Number of Items(Number of MODS Created)
 +
  
 
'''ContentDeliveryAndPreservation'''
 
'''ContentDeliveryAndPreservation'''
Uploading content to Acumen, archiving and counting content, or doing other administrative work on the server side
 
Related tasks include Archiving, Monthly_Count, Upload
 
  
'''ResearchAndDevelopment'''
+
*Uploading content to Acumen, archiving and counting content, or doing other administrative work on the server side
Researching, developing, or testing hardware, scripts, metadata, or workflows pertaining to our production pipeline  
+
*Related tasks include Archiving, Monthly_Count, Upload
Related tasks include HardwareDev, Research, SoftwareDev, Troubleshooting
+
 
 +
 
 +
'''ResearchAndDevelopment'''
 +
 +
*Researching, developing, or testing hardware, scripts, metadata, or workflows pertaining to our production pipeline  
 +
*Related tasks include HardwareDev, Research, SoftwareDev, Troubleshooting
 +
 
 +
 
 +
'''TrainingAndLearning'''
 +
 +
*Researching or training in policy and procedure, attending educational presentations
 +
*Related tasks include Meetings, Research, Training
  
'''TrainingAndLearning'''
 
Researching or training in policy and procedure, attending educational presentations
 
Related tasks include Meetings, Research, Training
 
  
 
'''MeetingsAndCommunication'''
 
'''MeetingsAndCommunication'''
Attending administrative or interdepartmental meetings, making internal communications like email and phone calls, exchanging materials with the archivists
+
 
Related tasks include Communication, Meetings, Documentation
+
*Attending administrative or interdepartmental meetings, making internal communications like email and phone calls, exchanging materials with the archivists
 +
*Related tasks include Communication, Meetings, Documentation
 +
 
  
 
'''PersonnelOversight'''
 
'''PersonnelOversight'''
Overseeing personnel either by the digitization manager over staff or the staff over student workers, training others
 
Related tasks include DeptAdmin, StudentOversight
 
  
'''Outreach'''
+
*Overseeing personnel either by the digitization manager over staff or the staff over student workers, training others
Preparing for or carrying out outreach activities including within the Libraries, working with patrons, researching the user experience
+
*Related tasks include DeptAdmin, StudentOversight
Related tasks include Outreach, Usability Testing
 
  
'''SearchEngineOptimization'''
 
Tasks which increase web search engine access and indexing, such as work on schema.org, sitemaps, browse pages
 
  
'''Scholarship'''
+
'''Outreach'''
Work pertaining to academic scholarship writing papers preparing for conferences, presentations  
+
Related tasks include Research, communication, meetings, softwareDev
+
*Preparing for or carrying out outreach activities including within the Libraries, working with patrons, researching the user experience
 +
*Related tasks include Outreach, Usability Testing
 +
 
 +
 
 +
'''SearchEngineOptimization'''
 +
 +
*Tasks which increase web search engine access and indexing, such as work on schema.org, sitemaps, browse pages
 +
 
 +
 
 +
'''Scholarship'''
 +
 +
*Work pertaining to academic scholarship writing papers preparing for conferences, presentations  
 +
*Related tasks include Research, communication, meetings, softwareDev
 +
 
  
 
'''Service Work'''
 
'''Service Work'''
Pertaining to academic service
+
 
Related tasks include meetings, communication
+
*Pertaining to academic service
 +
*Related tasks include meetings, communication
 +
 
  
 
'''OtherTasks'''
 
'''OtherTasks'''
Tasks that do not fall under any other category, largely administrative activities that aren't under Production Support or Personnel Oversight, but including any uncategorized task  
+
 
Related tasks include DeptAdmin
+
*Tasks that do not fall under any other category, largely administrative activities that aren't under Production Support or Personnel Oversight, but including any uncategorized task  
 +
*Related tasks include DeptAdmin

Latest revision as of 13:48, 24 October 2016

Shift Reporter is a script written by Jeremiah (summer 2012) that allows us to easily track our work daily, using a controlled vocabulary, and export that information in XML format, either per person or for the whole group, and per month or year.

The script is written in Ruby with a Tk framework GUI.

To generate monthly reports, see Staff_Monthly_Reports.

Input Guidelines

Production

  • Creating and preparing materials for online delivery, including adding to or changing the metadata
  • Related tasks include Audio, CanonEOS_5D, CanonEOS_6D, CanonEOS_7D, Flatbed, Metadata, Oddities_corrective, Oddities_offline_request, Oddities_renumbering, Oddities_weeded, Optimize, QC_eval, QC_fixes


Stats Input

Overhead Captures -> Hours -> Collection Number -> Number of Items -> Number of Scans

Original Metadata Creation -> Hours -> Collection Number -> Number of Items(Lines of Metadata you Created)

MODS Creation -> Hours(0.25) -> Collection Number -> Number of Items(Number of MODS Created)


ProductionSupport

  • Estimating costs, collecting information for metadata, assessing workflows, software, or hardware, troubleshooting commercial software, maintaining or troubleshooting hardware, material exchange
  • Related tasks include Assessment, DeptAdmin, Estimates, Troubleshooting


Migration

  • Migrating metadata from one schema to another; mapping metadata for transformation; modifying file forms so they can be transformed for migration; migration of one archival format of file to another for long-term access; writing software for migration or performing migration or reviewing results of migration for quality control
  • This is all batch work so we won't do a count of items


Normalization

  • Authority work; Bringing metadata into alignment with controlled vocabulary or standardized policies in order to improve consistency; "migration" of non-archival formats to archival formats for long-term access


Stats Input

Metadata -> Hours -> Collection Number -> Number of Items(Lines of Metadata you Changed/Remediated)

MODS Creation -> Hours(0.25) -> Collection Number -> Number of Items(Number of MODS Created)


Augmentation

  • Adding new metadata (such as subjects where there were none) to existing files; modifying content files to provide an improved user experience


Stats Input

Metadata -> Hours -> Collection Number -> Number of Items(Lines of Metadata you added to)

MODS Creation -> Hours(0.25) -> Collection Number -> Number of Items(Number of MODS Created)


ContentDeliveryAndPreservation

  • Uploading content to Acumen, archiving and counting content, or doing other administrative work on the server side
  • Related tasks include Archiving, Monthly_Count, Upload


ResearchAndDevelopment

  • Researching, developing, or testing hardware, scripts, metadata, or workflows pertaining to our production pipeline
  • Related tasks include HardwareDev, Research, SoftwareDev, Troubleshooting


TrainingAndLearning

  • Researching or training in policy and procedure, attending educational presentations
  • Related tasks include Meetings, Research, Training


MeetingsAndCommunication

  • Attending administrative or interdepartmental meetings, making internal communications like email and phone calls, exchanging materials with the archivists
  • Related tasks include Communication, Meetings, Documentation


PersonnelOversight

  • Overseeing personnel either by the digitization manager over staff or the staff over student workers, training others
  • Related tasks include DeptAdmin, StudentOversight


Outreach

  • Preparing for or carrying out outreach activities including within the Libraries, working with patrons, researching the user experience
  • Related tasks include Outreach, Usability Testing


SearchEngineOptimization

  • Tasks which increase web search engine access and indexing, such as work on schema.org, sitemaps, browse pages


Scholarship

  • Work pertaining to academic scholarship writing papers preparing for conferences, presentations
  • Related tasks include Research, communication, meetings, softwareDev


Service Work

  • Pertaining to academic service
  • Related tasks include meetings, communication


OtherTasks

  • Tasks that do not fall under any other category, largely administrative activities that aren't under Production Support or Personnel Oversight, but including any uncategorized task
  • Related tasks include DeptAdmin