Share Drive Protocols
From UA Libraries Digital Services Planning and Documentation
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===Project Folders=== | ===Project Folders=== | ||
| - | * '' | + | * ''Digital_Coll_Complete'' –completed projects |
| - | * '' | + | * ''Digital_Coll_in_progress'' –partially-completed and/or in-progress projects |
| - | * | + | ** ''Digital_Coll_waiting'' – projects chosen but not yet in progress—because they're not ready, because they simply haven't been started yet, or because they were started and scanning has been halted in favor of something else. |
| - | * '' | + | * ''Digital_Coll_ON_HOLD'' -projects that have been partially finished or are completed, but are not allowed to be uploaded into Acumen (usually because of rights issues) |
| - | * '' | + | * ''Digital_Coll_proposed'' – preliminary materials pertaining to proposed projects |
* ''WorkForOthers'' – projects we completed for other organizations | * ''WorkForOthers'' – projects we completed for other organizations | ||
===Project Tracking Folders=== | ===Project Tracking Folders=== | ||
| - | * ''Organization'' – files that | + | * ''Organization'' – files that denote future plans or progress tracking (such as [[TrackingFiles]], [[TrackingFilenames]]); also includes a folder for Photoshop Actions. |
===Administrative or Other Folders=== | ===Administrative or Other Folders=== | ||
| + | ''include folders relating to statistics, digitization queues, and various documents pertaining to organization.'' | ||
| + | <!-- | ||
* ''Administrative'' | * ''Administrative'' | ||
* ''Backup Exec AOFO Store'' | * ''Backup Exec AOFO Store'' | ||
| Line 20: | Line 22: | ||
* ''RECYCLER'' | * ''RECYCLER'' | ||
* ''System Volume Information'' | * ''System Volume Information'' | ||
| - | + | --> | |
==Folder Organization for Project Folders== | ==Folder Organization for Project Folders== | ||
Notes: | Notes: | ||
| - | + | * Sub-folders for projects at an early or informal stage do not need to conform to this organization scheme, as it may not even be possible, but '''all sub-folders in 'Digital Coll-in-progress' and 'Digital Coll-completed' must be organized in the manner described below.''' As much as possible, sub-folders in 'OtherOnlineProjects' and 'WorkForOthers' should be organized in this manner, too. | |
| - | + | ||
===Naming=== | ===Naming=== | ||
* Main project folders - should be named with the formal digital collection number plus a helpful keyword to remind us of what that number stands for (ex: u0003_0000633_HarperTimetables). | * Main project folders - should be named with the formal digital collection number plus a helpful keyword to remind us of what that number stands for (ex: u0003_0000633_HarperTimetables). | ||
| - | * Project sub-folders – should be named in a generic and uniform way (note the capitalization—it matters!): Admin, Metadata, Scans | + | * Project sub-folders – should be named in a generic and uniform way (note the capitalization—it matters!): Admin, Metadata, [[Scans_folder|Scans]]. |
* Object folders - for multi-page objects, sub-folders within 'Scans' should be labeled only with object filenames (example: u0003_0000633_0000006). | * Object folders - for multi-page objects, sub-folders within 'Scans' should be labeled only with object filenames (example: u0003_0000633_0000006). | ||
| - | |||
| - | Note: never add other words—such as project names or 'optimized'--to subfolders. (Examples of bad folder names: 'WL_Scans' and 'RAMJAM_Optimized') | ||
===Contents=== | ===Contents=== | ||
| - | * ''Main Project Folder'' - only the three project sub-folders listed below | + | * ''Main Project Folder'' - only the three project sub-folders types listed below. |
* ''Project sub-folders'' | * ''Project sub-folders'' | ||
| - | + | # [[Scans_folder|Scans]] - Where digitized materials (scans and audio files) are stored. | |
| - | + | #* All digital materials should be optimized. | |
| - | + | #* Do not include anything in the 'Scans' folder but files of digitized materials and their folders! | |
| - | ** [[Metadata]] - Where the metadata spreadsheet for a collection is kept. | + | #** For audio collections the Scans folder may temporarily also include ADL files (see "Audio" from [[Intellectual_vs_Logical]]). |
| - | + | #*** These XML files must, however, be moved to the Admin folder prior to moving the audio files to long term storage/delivery. | |
| + | # [[Metadata]] - Where the metadata spreadsheet for a collection is kept. | ||
| + | # [[Admin Folder | Admin]] - Where any other files and folders related to the collection go. | ||
| + | # [[Transcripts]] - If transcripts exist for an item, they should be scanned and placed into a transcripts folder at this level. Not all collections will have a transcripts folder. | ||
Current revision
Contents |
Folders in S:/Digital Projects
Project Folders
- Digital_Coll_Complete –completed projects
- Digital_Coll_in_progress –partially-completed and/or in-progress projects
- Digital_Coll_waiting – projects chosen but not yet in progress—because they're not ready, because they simply haven't been started yet, or because they were started and scanning has been halted in favor of something else.
- Digital_Coll_ON_HOLD -projects that have been partially finished or are completed, but are not allowed to be uploaded into Acumen (usually because of rights issues)
- Digital_Coll_proposed – preliminary materials pertaining to proposed projects
- WorkForOthers – projects we completed for other organizations
Project Tracking Folders
- Organization – files that denote future plans or progress tracking (such as TrackingFiles, TrackingFilenames); also includes a folder for Photoshop Actions.
Administrative or Other Folders
include folders relating to statistics, digitization queues, and various documents pertaining to organization.
Folder Organization for Project Folders
Notes:
- Sub-folders for projects at an early or informal stage do not need to conform to this organization scheme, as it may not even be possible, but all sub-folders in 'Digital Coll-in-progress' and 'Digital Coll-completed' must be organized in the manner described below. As much as possible, sub-folders in 'OtherOnlineProjects' and 'WorkForOthers' should be organized in this manner, too.
Naming
- Main project folders - should be named with the formal digital collection number plus a helpful keyword to remind us of what that number stands for (ex: u0003_0000633_HarperTimetables).
- Project sub-folders – should be named in a generic and uniform way (note the capitalization—it matters!): Admin, Metadata, Scans.
- Object folders - for multi-page objects, sub-folders within 'Scans' should be labeled only with object filenames (example: u0003_0000633_0000006).
Contents
- Main Project Folder - only the three project sub-folders types listed below.
- Project sub-folders
- Scans - Where digitized materials (scans and audio files) are stored.
- All digital materials should be optimized.
- Do not include anything in the 'Scans' folder but files of digitized materials and their folders!
- For audio collections the Scans folder may temporarily also include ADL files (see "Audio" from Intellectual_vs_Logical).
- These XML files must, however, be moved to the Admin folder prior to moving the audio files to long term storage/delivery.
- For audio collections the Scans folder may temporarily also include ADL files (see "Audio" from Intellectual_vs_Logical).
- Metadata - Where the metadata spreadsheet for a collection is kept.
- Admin - Where any other files and folders related to the collection go.
- Transcripts - If transcripts exist for an item, they should be scanned and placed into a transcripts folder at this level. Not all collections will have a transcripts folder.
