Share Drive Protocols

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(Project Tracking Folders)
(Project Folders)
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* ''Digital Coll-in progress'' –partially-completed and/or in-progress projects  
 
* ''Digital Coll-in progress'' –partially-completed and/or in-progress projects  
 
* ''Digital Coll-proposed'' – preliminary materials pertaining to proposed projects  
 
* ''Digital Coll-proposed'' – preliminary materials pertaining to proposed projects  
* ''Digital Coll-waiting'' – projects chosen but not yet in progress—because they're not ready, or because they simply haven't been started yet  
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* ''Digital Coll-waiting'' – projects chosen but not yet in progress—because they're not ready, because they simply haven't been started yet, or because they were started and scanning has been halted in favor of something else.
 
* ''OtherOnlineProjects'' –other digital projects Hoole is involved in
 
* ''OtherOnlineProjects'' –other digital projects Hoole is involved in
 
* ''WorkForOthers'' – projects we completed for other organizations
 
* ''WorkForOthers'' – projects we completed for other organizations

Revision as of 11:18, 29 October 2010

Contents

Folders in S:/Digital Projects

Project Folders

  • Digital Coll-completed –completed projects
  • Digital Coll-in progress –partially-completed and/or in-progress projects
  • Digital Coll-proposed – preliminary materials pertaining to proposed projects
  • Digital Coll-waiting – projects chosen but not yet in progress—because they're not ready, because they simply haven't been started yet, or because they were started and scanning has been halted in favor of something else.
  • OtherOnlineProjects –other digital projects Hoole is involved in
  • WorkForOthers – projects we completed for other organizations

Project Tracking Folders

  • Organization – files that plan our future or track our progress (such as TrackingFiles, TrackingFilenames); also includes a folder for Photoshop Actions

Administrative or Other Folders

  • Administrative
  • Backup Exec AOFO Store
  • LOCKSS
  • Misc Folders
  • Other Stuff
  • RECYCLER
  • System Volume Information


Folder Organization for Project Folders

Notes:

  1. Sub-folders for projects at an early or informal stage do not need to conform to this organization scheme, as it may not even be possible, but all sub-folders in 'Digital Coll-in-progress' and 'Digital Coll-completed' must be organized in the manner described below. As much as possible, sub-folders in 'OtherOnlineProjects' and 'WorkForOthers' should be organized in this manner, too.
  2. At present, this system does not apply to folders for audio projects (Harald Rohlig, Working Lives). We're still working on protocols for them.

Naming

  • Main project folders - should be named with the formal digital collection number plus a helpful keyword to remind us of what that number stands for (ex: u0003_0000633_HarperTimetables).
  • Project sub-folders – should be named in a generic and uniform way (note the capitalization—it matters!): Admin, Metadata, Scans
  • Object folders - for multi-page objects, sub-folders within 'Scans' should be labeled only with object filenames (example: u0003_0000633_0000006).

Note: never add other words—such as project names or 'optimized'--to subfolders. (Examples of bad folder names: 'WL_Scans' and 'RAMJAM_Optimized')

Contents

  • Main Project Folder - only the three project sub-folders listed below
  • Project sub-folders
    • Scans - Where digitized materials (scans and audio files) are stored.
      • All digital materials should be in optimized format.
      • Do not include anything in the 'Scans' folder but files of digitized materials and their folders!
    • Metadata - Where the metadata spreadsheet for a collection is kept.
    • Admin - Where any other files and folders related to the collection go.
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