Share Drive Organization

From UA Libraries Digital Services Planning and Documentation
Revision as of 15:17, 24 November 2008 by Scpstu16 (talk | contribs)

Folders in S:/Digital Projects

Projects Folders

  • Digital Coll-completed –completed projects
  • Digital Coll-in progress –partially-completed and/or in-progress projects
  • Digital Coll-proposed – preliminary materials pertaining to proposed projects
  • Digital Coll-waiting – projects chosen but not yet in progress—because they're not ready, or because they simply haven't been started yet
  • OtherOnlineProjects –other digital projects Hoole is involved in
  • WorkForOthers – projects we completed for other organizations

Project Tracking Folders

  • Organization – files that plan our future or track our progress (such as TrackingFiles, TrackingFilenames, and jodyslist); also includes a folder for Photoshop Actions

Administrative or Other Folders

  • Administrative
  • Backup Exec AOFO Store
  • Misc Folders
  • Other Stuff
  • System Volume Information

Folder Organization for Project Folders


  1. Sub-folders for projects at an early or informal stage do not need to conform to this organization scheme, as it may not even be possible, but all sub-folders in 'Digital Coll-in-progress' and 'Digital Coll-completed' must be organized in the manner described below. As much as possible, sub-folders in 'OtherOnlineProjects' and 'WorkForOthers' should be organized in this manner, too.
  2. At present, this system does not apply to folders for audio projects (Harald Rohlig, Working Lives). We're still working on protocols for them.

Main Project folders

  • Should be named with the formal digital collection number plus a helpful keyword to remind us of what that number stands for
  • Example: S:/Digital Projects/Digital Coll-In Progress/u0003_0000633_HarperTimetables

Project sub-folders

  • Should contain ONLY the following sub-folders:
  • Should be named in a generic and uniform way (note the capitalization above—it matters!) Never add other words, such as project names or 'optimized,' to sub-folders (Examples of bad folder names: 'WL_Scans' and 'RAMJAM_Optimized'). But the word 'Online' is okay--the metadata unit adds this so they can keep track of what it online in in-progress collections.
  • Example: S:/Digital Projects/Digital Coll-In Progress/u0003_0000633_HarperTimetables/Scans

Object folders