Set Up Collection

From UA Libraries Digital Services Planning and Documentation
Revision as of 17:02, 2 January 2014 by Kgmatheny (talk | contribs) (wording and additions, for point 1))
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1) In the Selection.xlsx spreadsheet located in the Organization/Digital Programs folder, move the collection from the Queue tab to the DS_inProgress tab (to the right of Queue). NOTE: The In Progress tab (to the left of Queue) is used by Special Collections to show when they're working on the collection.


2) Next move the folder from Digital_Coll_in_progress/Digital_Coll_Waiting up a level to Digital_Coll_in_progress


3) Create the XML sheet


<?xml version="1.0" encoding="UTF-8"?>

4) Check for collection XML online. Use information from selection spreadsheet to fill in XML. (remember to save it in XML format)

5) When naming the spreadsheet it helps to know how to decipher between m01 spreadsheets (Located on the intranet in Collection & tech services/Cataloging & Metadata Services/Metadata Services/ Spreadsheet/Template registry


6) Be sure to add log data columns to the end of the spreadsheet.

7) Rename the spreadsheet if it is not in proper format (i.e. u0003_0000456_EarlyALgrants --> u0003_0000456.m01)

8) Be sure to check that folder structure is accurate (Admin(finding aid), Metadata(u0001_0000xxx.m01), Scans)