Set Up Collection

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(wording and additions, for point 1))
 
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1) Move the collection from the queue to the '''In_progress''' tab in the Selection spreadsheet located in the '''Organization/Digital Programs''' folder.   
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1) In the Selection.xlsx spreadsheet located in the '''Organization/Digital Programs''' folder, move the collection from the '''Queue''' tab to the '''DS_inProgress''' tab (to the right of Queue). NOTE: The In Progress tab (to the left of Queue) is used by Special Collections to show when ''they're'' working on the collection.   
  
 
[[Image:Setup4.png]]
 
[[Image:Setup4.png]]
  
  
2) Next place the folder from '''Dig_in_progress/ Dig_Coll_Waiting''' to the '''in_progress Folder'''
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2) Next move the folder from '''Digital_Coll_in_progress/Digital_Coll_Waiting''' up a level to '''Digital_Coll_in_progress'''
  
 
[[Image:setup5.png]]
 
[[Image:setup5.png]]
  
  
3) Create the XML sheet (copy from wiki- Search “Collection Info”)
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3) Create the [[Collection Information | XML sheet]]
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==Template ==
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<pre>
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<?xml version="1.0" encoding="UTF-8"?>
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<collInfo>
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  <Digital_Collection_Name></Digital_Collection_Name>
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  <Alphabetized_By></Alphabetized_By>
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  <Type_Of_Content></Type_Of_Content>
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  <Analog_Collection_Name></Analog_Collection_Name>
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  <Manuscript_Number></Manuscript_Number>
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  <Finding_Aid_Link></Finding_Aid_Link>
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  <Digital_Collection_Description></Digital_Collection_Description>
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</collInfo>
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</pre>
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[[Image:setup2.png]]
 
 
   
 
   
 
4) Check for collection XML online. Use information from selection spreadsheet to fill in XML. (remember to save it in XML format)
 
4) Check for collection XML online. Use information from selection spreadsheet to fill in XML. (remember to save it in XML format)
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5) When naming the spreadsheet it helps to know how to decipher between m01 or m02 spreadsheets '''(located on intranet Collection & tech servicesCataloging & Metadata ServicesMetadata ServicesSpreadsheet/Template registry'''
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5) When naming the spreadsheet it helps to know how to decipher between m01 spreadsheets '''(Located on the intranet in Collection & tech services/Cataloging & Metadata Services/Metadata Services/ Spreadsheet/Template registry'''
  
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[[Image:setup7.png]]
  
  
[[Image:setup6.png]]
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6) Be sure to add [[Tracking Data | log data]] columns to the end of the spreadsheet.
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6) Rename the spreadsheet if it is not in proper format (i.e. u0003_0000456_EarlyALgrants --> u0003_0000456.m01)
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7) Rename the spreadsheet if it is not in proper format (i.e. u0003_0000456_EarlyALgrants --> u0003_0000456.m01)
  
7) Be sure to check that folder structure is accurate (Admin(finding aid), Metadata(u0001_0000xxx.m01), Scans)
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8) Be sure to check that [[Share Drive Protocols | folder structure]] is accurate (Admin(finding aid), Metadata(u0001_0000xxx.m01), Scans)

Latest revision as of 17:02, 2 January 2014

1) In the Selection.xlsx spreadsheet located in the Organization/Digital Programs folder, move the collection from the Queue tab to the DS_inProgress tab (to the right of Queue). NOTE: The In Progress tab (to the left of Queue) is used by Special Collections to show when they're working on the collection.

Setup4.png


2) Next move the folder from Digital_Coll_in_progress/Digital_Coll_Waiting up a level to Digital_Coll_in_progress

Setup5.png


3) Create the XML sheet

[edit] Template

<?xml version="1.0" encoding="UTF-8"?>
<collInfo>
  <Digital_Collection_Name></Digital_Collection_Name>
  <Alphabetized_By></Alphabetized_By>
  <Type_Of_Content></Type_Of_Content>
  <Analog_Collection_Name></Analog_Collection_Name>
  <Manuscript_Number></Manuscript_Number>
  <Finding_Aid_Link></Finding_Aid_Link>
  <Digital_Collection_Description></Digital_Collection_Description>
</collInfo>


4) Check for collection XML online. Use information from selection spreadsheet to fill in XML. (remember to save it in XML format)


5) When naming the spreadsheet it helps to know how to decipher between m01 spreadsheets (Located on the intranet in Collection & tech services/Cataloging & Metadata Services/Metadata Services/ Spreadsheet/Template registry

Setup7.png


6) Be sure to add log data columns to the end of the spreadsheet.

7) Rename the spreadsheet if it is not in proper format (i.e. u0003_0000456_EarlyALgrants --> u0003_0000456.m01)

8) Be sure to check that folder structure is accurate (Admin(finding aid), Metadata(u0001_0000xxx.m01), Scans)

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