Set Up Collection

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'''Setting up a Collection'''
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1) Move the collection from the queue to the '''In_progress''' tab in the Selection spreadsheet located in the '''Organization/Digital Programs''' folder. 
  
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[[Image:Setup4.png]]
  
• Move the collection from the queue to the In_progress tab in the Selection spreadsheet located in the OrganizationDigital ProgramsSelection. 
 
  
[[Image:Setup1.png]]
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2) Next move the folder from '''Digital_Coll_in_progress/Digital_Coll_Waiting''' up a level to '''Digital_Coll_in_progress'''
  
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[[Image:setup5.png]]
  
• Next place the folder from '''dig_In_progress/ dig_Coll_Waiting''' to the '''in_progress Folder'''
 
  
Create the XML sheet (copy from wiki- Search “Collection Info”)
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3) Create the [[Collection Information | XML sheet]]
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==Template ==
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<pre>
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<?xml version="1.0" encoding="UTF-8"?>
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<collInfo>
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  <Digital_Collection_Name></Digital_Collection_Name>
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  <Alphabetized_By></Alphabetized_By>
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  <Type_Of_Content></Type_Of_Content>
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  <Analog_Collection_Name></Analog_Collection_Name>
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  <Manuscript_Number></Manuscript_Number>
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  <Finding_Aid_Link></Finding_Aid_Link>
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  <Digital_Collection_Description></Digital_Collection_Description>
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</collInfo>
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</pre>
  
[[Image:setup2.png]]
 
 
• Check for XML online. Use information from selection spreadsheet to fill in XML. (remember to save it in XML format)
 
  
• How to decipher between M01 or M02 spreadsheets (located on intranetCollection & tech servicesCataloging & Metadata ServicesMetadata ServicesSpreadsheet/Template registry
 
 
   
 
   
Rename the spreadsheet if it is not in proper format (i.e. u0003_0000456_EarlyALgrants u0003_0000456.m01)
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4) Check for collection XML online. Use information from selection spreadsheet to fill in XML. (remember to save it in XML format)
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5) When naming the spreadsheet it helps to know how to decipher between m01 spreadsheets '''(Located on the intranet in Collection & tech services/Cataloging & Metadata Services/Metadata Services/ Spreadsheet/Template registry'''
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[[Image:setup7.png]]
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6) Be sure to add [[Tracking Data | tracking files]] columns to the end of the spreadsheet.
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7) Rename the spreadsheet if it is not in proper format (i.e. u0003_0000456_EarlyALgrants --> u0003_0000456.m01)
  
Be sure to check folder structure is accurate (Admin(finding aid?), Metadata(u0001_0000xxx.m01), Scans)
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8) Be sure to check that [[Share Drive Protocols | folder structure]] is accurate (Admin(finding aid), Metadata(u0001_0000xxx.m01), Scans)

Revision as of 17:16, 23 May 2013

1) Move the collection from the queue to the In_progress tab in the Selection spreadsheet located in the Organization/Digital Programs folder.

Setup4.png


2) Next move the folder from Digital_Coll_in_progress/Digital_Coll_Waiting up a level to Digital_Coll_in_progress

Setup5.png


3) Create the XML sheet

Template

<?xml version="1.0" encoding="UTF-8"?>
<collInfo>
  <Digital_Collection_Name></Digital_Collection_Name>
  <Alphabetized_By></Alphabetized_By>
  <Type_Of_Content></Type_Of_Content>
  <Analog_Collection_Name></Analog_Collection_Name>
  <Manuscript_Number></Manuscript_Number>
  <Finding_Aid_Link></Finding_Aid_Link>
  <Digital_Collection_Description></Digital_Collection_Description>
</collInfo>


4) Check for collection XML online. Use information from selection spreadsheet to fill in XML. (remember to save it in XML format)


5) When naming the spreadsheet it helps to know how to decipher between m01 spreadsheets (Located on the intranet in Collection & tech services/Cataloging & Metadata Services/Metadata Services/ Spreadsheet/Template registry

Setup7.png


6) Be sure to add tracking files columns to the end of the spreadsheet.

7) Rename the spreadsheet if it is not in proper format (i.e. u0003_0000456_EarlyALgrants --> u0003_0000456.m01)

8) Be sure to check that folder structure is accurate (Admin(finding aid), Metadata(u0001_0000xxx.m01), Scans)

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