Set Up Collection

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'''Setting up a Collection'''
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1) Move the collection from the queue to the '''In_progress''' tab in the Selection spreadsheet located in the '''Organization/Digital Programs''' folder.   
 
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Move the collection from the queue to the In_progress tab in the Selection spreadsheet located in the Organization/Digital Programs folder.   
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[[Image:Setup4.png]]
 
[[Image:Setup4.png]]
  
  
Next place the folder from '''Dig_in_progress/ Dig_Coll_Waiting''' to the '''in_progress Folder'''
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2) Next place the folder from '''Dig_in_progress/ Dig_Coll_Waiting''' to the '''in_progress Folder'''
  
 
[[Image:setup5.png]]
 
[[Image:setup5.png]]
  
  
Create the XML sheet (copy from wiki- Search “Collection Info”)
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3) Create the XML sheet  
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==Template ==
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<pre>
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<?xml version="1.0" encoding="UTF-8"?>
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<collInfo>
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  <Digital_Collection_Name></Digital_Collection_Name>
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  <Alphabetized_By></Alphabetized_By>
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  <Type_Of_Content></Type_Of_Content>
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  <Analog_Collection_Name></Analog_Collection_Name>
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  <Manuscript_Number></Manuscript_Number>
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  <Finding_Aid_Link></Finding_Aid_Link>
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  <Digital_Collection_Description></Digital_Collection_Description>
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</collInfo>
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</pre>
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[[Image:setup2.png]]
 
 
   
 
   
Check for XML online. Use information from selection spreadsheet to fill in XML. (remember to save it in XML format)
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4) Check for collection XML online. Use information from selection spreadsheet to fill in XML. (remember to save it in XML format)
  
• How to decipher between M01 or M02 spreadsheets (located on intranetCollection & tech servicesCataloging & Metadata ServicesMetadata ServicesSpreadsheet/Template registry
 
  
[[Image:setup3.png]]
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5) When naming the spreadsheet it helps to know how to decipher between m01 spreadsheets '''(Located on the intranet in Collection & tech services/Cataloging & Metadata Services/Metadata Services/ Spreadsheet/Template registry'''
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6) Be sure to add tracking files columns to the end of the spreadsheet.
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[[Image:setup7.png]]
 
   
 
   
• Rename the spreadsheet if it is not in proper format (i.e. u0003_0000456_EarlyALgrants u0003_0000456.m01)
 
  
Be sure to check folder structure is accurate (Admin(finding aid?), Metadata(u0001_0000xxx.m01), Scans)
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7) Rename the spreadsheet if it is not in proper format (i.e. u0003_0000456_EarlyALgrants --> u0003_0000456.m01)
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8) Be sure to check that folder structure is accurate (Admin(finding aid), Metadata(u0001_0000xxx.m01), Scans)

Revision as of 17:25, 26 February 2013

1) Move the collection from the queue to the In_progress tab in the Selection spreadsheet located in the Organization/Digital Programs folder.

Setup4.png


2) Next place the folder from Dig_in_progress/ Dig_Coll_Waiting to the in_progress Folder

Setup5.png


3) Create the XML sheet

Template

<?xml version="1.0" encoding="UTF-8"?>
<collInfo>
  <Digital_Collection_Name></Digital_Collection_Name>
  <Alphabetized_By></Alphabetized_By>
  <Type_Of_Content></Type_Of_Content>
  <Analog_Collection_Name></Analog_Collection_Name>
  <Manuscript_Number></Manuscript_Number>
  <Finding_Aid_Link></Finding_Aid_Link>
  <Digital_Collection_Description></Digital_Collection_Description>
</collInfo>


4) Check for collection XML online. Use information from selection spreadsheet to fill in XML. (remember to save it in XML format)


5) When naming the spreadsheet it helps to know how to decipher between m01 spreadsheets (Located on the intranet in Collection & tech services/Cataloging & Metadata Services/Metadata Services/ Spreadsheet/Template registry

6) Be sure to add tracking files columns to the end of the spreadsheet.


Setup7.png


7) Rename the spreadsheet if it is not in proper format (i.e. u0003_0000456_EarlyALgrants --> u0003_0000456.m01)

8) Be sure to check that folder structure is accurate (Admin(finding aid), Metadata(u0001_0000xxx.m01), Scans)

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