Septimus D. Cabaniss Papers

Preparation

Preparation work will be done almost exclusively by Digitization Specialist Amanda Presnell (or in her absence due to illness, etc. by Digitization Manager Jeremiah Colonna-Romano or Digitization Specialist Nitin Arora).

Prepare physical box:

• Look through every folder.
• Remove staples.
• Mark everything that "needs overhead" [both physically (Amanda) and in trackingfiles (student)].
• If an item is problematic, Amanda will walk the item down to Clark/Donelly to ask for guidance.

Prepare folder structure:

S drive:

• A single "Scans" folder exists for the collection.
• Make a new "box" folder per box.
• Make a "folder" folder for each folder in the box.

Local drive:

• A single collection folder exists on each computer:
• Consists of singletons and compound object folders.

Scanning (students/Amanda):

• Before scanning, if scans are on local drive, upload them to S drive and delete upon verification of upload success.
• Make scans (needs to be fully documented?).
  • Use documented specifications (compound objects will be considered compound based on obvious features ... elaborate later).
  • Items needing to go on overhead:
    • Mark items in TrackingFiles (use "Needs Overhead" in Notes and Highlight the row). Make sure a filename is assigned to it.
    • Use physical marker around (in front and behind item) in physical box and write down filename on these markers.

• Upload:
  • 30 minutes prior to end shift. (Use filename structure to know what "box" and "folder" directories to upload to).
  • After verifying upload success, delete corresponding scans off local drive.
    • If shift time remains, continue to scan. Items will get uploaded next time, etc.

• Upon completion of box:
  • Alert Amanda that flatbed scanning box is complete.
  • Begin scanning a new box.

Quality Control (Amanda):

• Physical:
  • Verify all content are there (cross-reference with filenames).
  • Check folder sequance numbers.
• S Drive:
  • Label completely scanned "box" folders as "check", "QCed", "Ready", etc.
  • Run PERL Scripts.
    • Checks for correct filenames. Make any corrections.
    • Checks for count of scans by item level. Make any corrections.
  • Spot check every 20th scan for image quality.

--Scpstu32 12:48, 18 September 2009 (CDT)