Septimus D. Cabaniss Papers

From UA Libraries Digital Services Planning and Documentation

(Difference between revisions)
Jump to: navigation, search
m (New page: ==Preparation== Preparation work will be done almost exclusively by Digitization Specialist Amanda Presnell (or in her absence due to illness, etc. by Digitization Man...)
Line 6: Line 6:
===Prepare physical box:===
===Prepare physical box:===
-
:::Look through every folder.
+
*Look through every folder.
-
:::Remove staples.
+
*Remove staples.
-
:::Mark everything that "needs overhead" [both physically (Amanda) and in trackingfiles (student)].
+
*Mark everything that "needs overhead" [both physically (Amanda) and in trackingfiles (student)].
-
:::If an item is problematic, Amanda will walk the item down to Clark/Donelly to ask for guidance.
+
*If an item is problematic, Amanda will walk the item down to Clark/Donelly to ask for guidance.
===Prepare folder structure:===
===Prepare folder structure:===
-
:::S drive:
+
====S drive:====
-
::::A single "Scans" folder exists for the collection.
+
*A single "Scans" folder exists for the collection.
-
::::Make a new "box" folder per box.
+
*Make a new "box" folder per box.
-
::::Make a "folder" folder for each folder in the box.
+
*Make a "folder" folder for each folder in the box.
-
:::Local drive:
+
====Local drive:====
-
::::A single collection folder exists on each computer:
+
*A single collection folder exists on each computer:
-
::::Consists of singletons and compound object folders.
+
*Consists of singletons and compound object folders.
===Return box (after all Quality Control is done).===
===Return box (after all Quality Control is done).===
==Scanning (students/Amanda):==
==Scanning (students/Amanda):==
-
::::Before scanning, if scans are on local drive, upload them to S drive and delete upon verification of upload success.
+
*Before scanning, if scans are on local drive, upload them to S drive and delete upon verification of upload success.
-
::::
+
*Make scans (needs to be fully documented?).
-
Make scans (needs to be fully documented?).
+
**Use documented specifications (compound objects will be considered compound based on obvious features ... elaborate later).
-
Use documented specifications (compound objects will be considered compound based on obvious features ... elaborate later).
+
**Items needing to go on overhead:
-
Items needing to go on overhead:
+
***Mark items in TrackingFiles (use "Needs Overhead" in Notes and Highlight the row). Make sure a filename is assigned to it.
-
Mark items in TrackingFiles (use "Needs Overhead" in Notes and Highlight the row). Make sure a filename is assigned to it.
+
***Use physical marker around (in front and behind item) in physical box and write down filename on these markers.
-
Use physical marker around (in front and behind item) in physical box and write down filename on these markers.
+
-
Upload:
+
*Upload:
-
30 minutes prior to shift. (Use filename structure to know what "box" and "folder" directories to upload to).
+
**30 minutes prior to end shift. (Use filename structure to know what "box" and "folder" directories to upload to).
-
After verifying upload success, delete corresponding scans off local drive.
+
**After verifying upload success, delete corresponding scans off local drive.
-
If shift time remains, continue to scan. Items will get uploaded next time, etc.
+
***If shift time remains, continue to scan. Items will get uploaded next time, etc.
-
Upon completion of box:
+
*Upon completion of box:
-
Alert Amanda that flatbed scanning box is complete.
+
**Alert Amanda that flatbed scanning box is complete.
-
Beging new box.
+
**Begin scanning a new box.
==Quality Control (Amanda):==
==Quality Control (Amanda):==
-
+
*Physical:
-
Physical:
+
**Verify all content are there (cross-reference with filenames).
-
Verify all content are there (cross-reference with filenames).
+
**Check folder sequance numbers.
-
Check folder sequance numbers.
+
*S Drive:
-
+
**Label completely scanned "box" folders as "check", "QCed", "Ready", etc.
-
+
**Run PERL Scripts.
-
S Drive:
+
***Checks for correct filenames. Make any corrections.
-
Label completely scanned "box" folders as "check", "QCed", "Ready", etc.
+
***Checks for count of scans by item level. Make any corrections.
-
Run PERL Scripts.
+
**Spot check every 20th scan for image quality.
-
Checks for correct filenames. Make any corrections.
+
-
Checks for count of scans by item level. Make any corrections.
+
-
Spot check every 20th scan for image quality.
+
--[[User:Scpstu32|Scpstu32]] 12:48, 18 September 2009 (CDT)
--[[User:Scpstu32|Scpstu32]] 12:48, 18 September 2009 (CDT)

Revision as of 17:56, 18 September 2009

Contents

Preparation

Preparation work will be done almost exclusively by Digitization Specialist Amanda Presnell (or in her absence due to illness, etc. by Digitization Manager Jeremiah Colonna-Romano or Digitization Specialist Nitin Arora).

Pull physical box

Prepare physical box:

  • Look through every folder.
  • Remove staples.
  • Mark everything that "needs overhead" [both physically (Amanda) and in trackingfiles (student)].
  • If an item is problematic, Amanda will walk the item down to Clark/Donelly to ask for guidance.

Prepare folder structure:

S drive:

  • A single "Scans" folder exists for the collection.
  • Make a new "box" folder per box.
  • Make a "folder" folder for each folder in the box.

Local drive:

  • A single collection folder exists on each computer:
  • Consists of singletons and compound object folders.

Return box (after all Quality Control is done).

Scanning (students/Amanda):

  • Before scanning, if scans are on local drive, upload them to S drive and delete upon verification of upload success.
  • Make scans (needs to be fully documented?).
    • Use documented specifications (compound objects will be considered compound based on obvious features ... elaborate later).
    • Items needing to go on overhead:
      • Mark items in TrackingFiles (use "Needs Overhead" in Notes and Highlight the row). Make sure a filename is assigned to it.
      • Use physical marker around (in front and behind item) in physical box and write down filename on these markers.
  • Upload:
    • 30 minutes prior to end shift. (Use filename structure to know what "box" and "folder" directories to upload to).
    • After verifying upload success, delete corresponding scans off local drive.
      • If shift time remains, continue to scan. Items will get uploaded next time, etc.
  • Upon completion of box:
    • Alert Amanda that flatbed scanning box is complete.
    • Begin scanning a new box.

Quality Control (Amanda):

  • Physical:
    • Verify all content are there (cross-reference with filenames).
    • Check folder sequance numbers.
  • S Drive:
    • Label completely scanned "box" folders as "check", "QCed", "Ready", etc.
    • Run PERL Scripts.
      • Checks for correct filenames. Make any corrections.
      • Checks for count of scans by item level. Make any corrections.
    • Spot check every 20th scan for image quality.

--Scpstu32 12:48, 18 September 2009 (CDT)

Retrieved from "http://www.lib.ua.edu/wiki/digcoll/index.php/Septimus_D._Cabaniss_Papers"
Personal tools