Septimus D. Cabaniss Papers - Revision history

Kgmatheny at 16:01, 3 January 2013

Kgmatheny — Thu, 03 Jan 2013 16:01:56 GMT

←Older revision		Revision as of 16:01, 3 January 2013
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	'''Before beginning to scan''', each shift should start with uploading to the S Drive any scans are still on local drive. The local files will, of course, get deleted upon verification of successful transfer.		'''Before beginning to scan''', each shift should start with uploading to the S Drive any scans are still on local drive. The local files will, of course, get deleted upon verification of successful transfer.
	:* Prior to making a scan, determine the filename by consulting the [[TrackingFiles\|Tracking Files]] spreadsheet for the collection.		:* Prior to making a scan, determine the filename by consulting the [[TrackingFiles\|Tracking Files]] spreadsheet for the collection.
-	:*Make scans per scanning specifics per scanner type - [[Flatbed]] or [[Capture Back]]	+	:*Make scans per scanning specifics per scanner type - [[Flatbed scanning \| Flatbed]] or [[Capture Back]]
	::Note scanning activity per item in Tracking Files.		::Note scanning activity per item in Tracking Files.
	Items should be considered compound only in the presence of an obvious relationship between multiple pages (i.e. a book, or a letter that is clearly spread across a few pages).		Items should be considered compound only in the presence of an obvious relationship between multiple pages (i.e. a book, or a letter that is clearly spread across a few pages).

Scpstu32: /* Second Stage: Prepare digital folder structure: */

Scpstu32 — Tue, 26 Jun 2012 19:43:52 GMT

Second Stage: Prepare digital folder structure:

←Older revision		Revision as of 19:43, 26 June 2012
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	A single collection folder specific to this collection will exist on each computer involved in the scanning process. These will reside in the shared "Digital Program" folder that exists on each computer.		A single collection folder specific to this collection will exist on each computer involved in the scanning process. These will reside in the shared "Digital Program" folder that exists on each computer.
	:*Consists of singletons and compound object folders. i.e. there will be no "box" and "folder" subdirectories as there will be on the S drive.		:*Consists of singletons and compound object folders. i.e. there will be no "box" and "folder" subdirectories as there will be on the S drive.
-

	==Third Stage: Scanning:==		==Third Stage: Scanning:==

Scpstu32: /* First Stage: Preparation: */

Scpstu32 — Tue, 26 Jun 2012 18:56:55 GMT

First Stage: Preparation:

←Older revision		Revision as of 18:56, 26 June 2012
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	:*Mark everything that needs to be scanned on the overhead by enclosing/"flagging" the item with acid free paper both in-front and behind the item.		:*Mark everything that needs to be scanned on the overhead by enclosing/"flagging" the item with acid free paper both in-front and behind the item.
	:*If an item appears to be problematic (fragile, etc.), Amanda will walk the item down to one of the archivists (Clark Center, Donelly Lancaster) to ask for guidance on how to proceed, if at all, with the item.		:*If an item appears to be problematic (fragile, etc.), Amanda will walk the item down to one of the archivists (Clark Center, Donelly Lancaster) to ask for guidance on how to proceed, if at all, with the item.
-		+
	==Second Stage: Prepare digital folder structure:==		==Second Stage: Prepare digital folder structure:==
	===Prepare digital folder structure===		===Prepare digital folder structure===

Scpstu32: /* Third Stage: Scanning: */

Scpstu32 — Thu, 20 Jan 2011 19:38:09 GMT

Third Stage: Scanning:

←Older revision		Revision as of 19:38, 20 January 2011
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	'''Before beginning to scan''', each shift should start with uploading to the S Drive any scans are still on local drive. The local files will, of course, get deleted upon verification of successful transfer.		'''Before beginning to scan''', each shift should start with uploading to the S Drive any scans are still on local drive. The local files will, of course, get deleted upon verification of successful transfer.
	:* Prior to making a scan, determine the filename by consulting the [[TrackingFiles\|Tracking Files]] spreadsheet for the collection.		:* Prior to making a scan, determine the filename by consulting the [[TrackingFiles\|Tracking Files]] spreadsheet for the collection.
-	:Make scans per scanning specifics per scanner type~~. **This needs more detail.~~	+	:*Make scans per scanning specifics per scanner type - [[Flatbed]] or [[Capture Back]]
	::Note scanning activity per item in Tracking Files.		::Note scanning activity per item in Tracking Files.
	Items should be considered compound only in the presence of an obvious relationship between multiple pages (i.e. a book, or a letter that is clearly spread across a few pages).		Items should be considered compound only in the presence of an obvious relationship between multiple pages (i.e. a book, or a letter that is clearly spread across a few pages).

Scpstu32: /* Third Stage: Scanning: */

Scpstu32 — Thu, 20 Jan 2011 19:36:25 GMT

Third Stage: Scanning:

←Older revision		Revision as of 19:36, 20 January 2011
Line 43:		Line 43:
	'''Before beginning to scan''', each shift should start with uploading to the S Drive any scans are still on local drive. The local files will, of course, get deleted upon verification of successful transfer.		'''Before beginning to scan''', each shift should start with uploading to the S Drive any scans are still on local drive. The local files will, of course, get deleted upon verification of successful transfer.
	:* Prior to making a scan, determine the filename by consulting the [[TrackingFiles\|Tracking Files]] spreadsheet for the collection.		:* Prior to making a scan, determine the filename by consulting the [[TrackingFiles\|Tracking Files]] spreadsheet for the collection.
-	:~~<font color=red>~~Make scans per scanning specifics per scanner type. **This needs more detail.~~</font>~~	+	:Make scans per scanning specifics per scanner type. **This needs more detail.
	::Note scanning activity per item in Tracking Files.		::Note scanning activity per item in Tracking Files.
	Items should be considered compound only in the presence of an obvious relationship between multiple pages (i.e. a book, or a letter that is clearly spread across a few pages).		Items should be considered compound only in the presence of an obvious relationship between multiple pages (i.e. a book, or a letter that is clearly spread across a few pages).

Scpstu32: /* Third Stage: Scanning: */

Scpstu32 — Mon, 11 Jan 2010 16:27:53 GMT

Third Stage: Scanning:

←Older revision		Revision as of 16:27, 11 January 2010
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	:*Items accompanied by a typed transcript:		:*Items accompanied by a typed transcript:
-	::Some of the items in this collection are accompanied by typed transcripts. The appearance of these transcripts appears to be random and occurs with only a small number of items in the collection. For this reason, providing digital access to these transcripts was not included in the grant. We do want to maintain a digital copy of the transcript, however, with the view of running OCR on these transcripts and using them for advanced searching in the future.	+	::Some of the items in this collection are accompanied by typed transcripts. The appearance of these transcripts appears to be random and occurs with only a small number of items in the collection. For this reason, providing digital access to these transcripts was not included in the grant. We do want to maintain a digital copy of the transcript, however, with the view of running [[Creating OCR Files\|OCR]] on these transcripts and using them for advanced searching in the future.
	::Please scan the transcript with the same filename as the archival object. Place the transcript in the "Transcripts" folder in the Cabaniss directory of the Share drive.		::Please scan the transcript with the same filename as the archival object. Place the transcript in the "Transcripts" folder in the Cabaniss directory of the Share drive.

Scpstu32: /* Third Stage: Scanning: */

Scpstu32 — Mon, 11 Jan 2010 16:25:01 GMT

Third Stage: Scanning:

←Older revision		Revision as of 16:25, 11 January 2010
Line 53:		Line 53:

	:*Items accompanied by a typed transcript:		:*Items accompanied by a typed transcript:
-	::Some of the items in this collection are accompanied by typed transcripts. The appearance of these transcripts appears to be random and occurs with only a small number of items in the collection. For this reason, providing digital access to these transcripts was not included in the grant. We do want to maintain a digital copy of the transcript, however, with the view of running ~~[[Creating~~ OCR ~~files\|OCR]]~~ on these transcripts and using them for advanced searching in the future.	+	::Some of the items in this collection are accompanied by typed transcripts. The appearance of these transcripts appears to be random and occurs with only a small number of items in the collection. For this reason, providing digital access to these transcripts was not included in the grant. We do want to maintain a digital copy of the transcript, however, with the view of running OCR on these transcripts and using them for advanced searching in the future.
	::Please scan the transcript with the same filename as the archival object. Place the transcript in the "Transcripts" folder in the Cabaniss directory of the Share drive.		::Please scan the transcript with the same filename as the archival object. Place the transcript in the "Transcripts" folder in the Cabaniss directory of the Share drive.

Scpstu32 at 16:24, 11 January 2010

Scpstu32 — Mon, 11 Jan 2010 16:24:09 GMT

←Older revision		Revision as of 16:24, 11 January 2010
Line 53:		Line 53:

	:*Items accompanied by a typed transcript:		:*Items accompanied by a typed transcript:
-	::Some of the items in this collection are accompanied by typed transcripts. The appearance of these transcripts appears to be random and occurs with only a small number of items in the collection. For this reason, providing digital access to these transcripts was not included in the grant. We do want to maintain a digital copy of the transcript, however, with the view of running OCR on these transcripts and using them for advanced searching in the future.	+	::Some of the items in this collection are accompanied by typed transcripts. The appearance of these transcripts appears to be random and occurs with only a small number of items in the collection. For this reason, providing digital access to these transcripts was not included in the grant. We do want to maintain a digital copy of the transcript, however, with the view of running [[Creating OCR files\|OCR]] on these transcripts and using them for advanced searching in the future.
	::Please scan the transcript with the same filename as the archival object. Place the transcript in the "Transcripts" folder in the Cabaniss directory of the Share drive.		::Please scan the transcript with the same filename as the archival object. Place the transcript in the "Transcripts" folder in the Cabaniss directory of the Share drive.

Scpstu32: /* Third Stage: Scanning: */

Scpstu32 — Mon, 11 Jan 2010 16:21:34 GMT

Third Stage: Scanning:

←Older revision		Revision as of 16:21, 11 January 2010
Line 53:		Line 53:

	:*Items accompanied by a typed transcript:		:*Items accompanied by a typed transcript:
-	::	+	::Some of the items in this collection are accompanied by typed transcripts. The appearance of these transcripts appears to be random and occurs with only a small number of items in the collection. For this reason, providing digital access to these transcripts was not included in the grant. We do want to maintain a digital copy of the transcript, however, with the view of running OCR on these transcripts and using them for advanced searching in the future.
		+	::Please scan the transcript with the same filename as the archival object. Place the transcript in the "Transcripts" folder in the Cabaniss directory of the Share drive.

	:*Upload:		:*Upload:

Scpstu32: /* Third Stage: Scanning: */

Scpstu32 — Mon, 11 Jan 2010 15:54:50 GMT

Third Stage: Scanning:

←Older revision		Revision as of 15:54, 11 January 2010
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	::Note scanning activity per item in Tracking Files.		::Note scanning activity per item in Tracking Files.
	Items should be considered compound only in the presence of an obvious relationship between multiple pages (i.e. a book, or a letter that is clearly spread across a few pages).		Items should be considered compound only in the presence of an obvious relationship between multiple pages (i.e. a book, or a letter that is clearly spread across a few pages).
-	Students should not spend considerable time trying to determine what is/isn't a compound object. If ~~sever~~ doubt or hesitation exists, students should consult with Amanda.	+	Students should not spend considerable time trying to determine what is/isn't a compound object. If doubt or hesitation exists, students should consult with Amanda.
	:*Items needing to go on overhead:		:*Items needing to go on overhead:
	::Mark items in TrackingFiles (use the exact phrase "Needs Overhead" in Notes column and highlight the row in '''<font color=yellow>YELLOW</font>'''). Make sure the correct filename is placed in the Object Filename column in Tracking Files.		::Mark items in TrackingFiles (use the exact phrase "Needs Overhead" in Notes column and highlight the row in '''<font color=yellow>YELLOW</font>'''). Make sure the correct filename is placed in the Object Filename column in Tracking Files.
	::Write on the physical marker (in front and behind item) the filename. This is so Amanda can verify in Tracking Files that she has been told the correct information regarding what will be scanned on the overhead.		::Write on the physical marker (in front and behind item) the filename. This is so Amanda can verify in Tracking Files that she has been told the correct information regarding what will be scanned on the overhead.
	::Once you have uploaded all the files that can be done on the flatbed in one folder or box but there are some items in the folder or box that need to be done on the overhead, add "_OH" to the end of the folder or box name on the Share drive.		::Once you have uploaded all the files that can be done on the flatbed in one folder or box but there are some items in the folder or box that need to be done on the overhead, add "_OH" to the end of the folder or box name on the Share drive.
		+
		+	:*Items accompanied by a typed transcript:
		+	::

	:*Upload:		:*Upload: