Scrapbook Workflow

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When to treat a book as a scrapbook

Can scrapbook items comes from otherwise regular manuscript collections?

Yes. If you encounter scrapbooks among regular material and decide to number them this way, they must be uploaded separately from the other content (in a different batch), as the QC and upload scripts for a scrapbook are different.

Why would you treat something as a scrapbook?

  1. It has complex/paginated items on the page level, and the book's structure would be difficult to follow without numbering on the sub-page level
  2. It has items on the page -- usually photos -- that have captions or that we want to be able to tag/transcribe (so we need them to have MODS on that level)
  3. It has pages so large that a full-page shot will not provide enough resolution to the component pieces

Examples to use as guidelines

Photo album with no captions or other items on the page

  • NOT A SCRAPBOOK: pages are not all that important but images are, so shoot images only, numbered at page level (_XXXX)
  • Like the Hugo Friedman photo album [1]

Photo album with captions or other items on the page

  • IS A SCRAPBOOK: pages are important, so shoot them (_XXXX), but we also need closeup capture of the images on the pages. If we have captions or other metadata for those closeups, then you will create SEPARATE items for each closeup, and include in the metadata a persistent URL to the scrapbook and a reference to it. If we do NOT have useful metadata for the closeups, or if we do (and are creating separate items) but the page image does NOT provide adequate viewing, treat them as pages interspersed with the full page images. This means that we may have the same image in 2 places: with its metadata as an item (linking to the scrapbook), and without its metadata as part of the scrapbook.
  • Like the Army ROTC Scrapbooks

Scrapbook with multiple items pasted on a page

  • NOT A SCRAPBOOK: item is readable as a book, so shoot like a book
  • Like the diaries in the Bowron collection [2]

Scrapbook with some complex (multipage) items pasted in

  • IS A SCRAPBOOK:pages are important, so shoot them (_XXXX), but we also need closeup capture of the images on the pages. If we have captions or other metadata for those closeups, then you will create SEPARATE items for each closeup, and include in the metadata a persistent URL to the scrapbook and a reference to it. If we do NOT have useful metadata for the closeups, or if we do (and are creating separate items) but the page image does NOT provide adequate viewing, treat them as pages interspersed with the full page images. This means that we may have the same image in 2 places: with its metadata as an item (linking to the scrapbook), and without its metadata as part of the scrapbook.
  • Like the Mary K. Perkins scrapbook [3]

Differences from a regular collection

Metadata

Each scrapbook constitutes a single line of metadata.

However, if captions exist, you should make a captions file to track page-by-page metadata:

  • Make an Excel sheet with two columns -- without headers
    • In the first, put in page IDs (the filename minus '.tif') for all the pages and sub-pages (and sub-sub-pages)
    • In the second, for each image that has a caption, put it in the second column beside the appropriate ID
  • Save as a tab delimited text file
    • Named in this format: [item filename].captions.txt
    • In the Metadata folder

The ScrapbookMakeJpegsMD script will use that captions file to stuff captions into the stub MODS for each page.

Organization and Tracking

  • DO NOT create folders for pages, sub-pages, or sub-sub-pages; all should be in the item folder.
  • If you start but do not finish a book, make a note of your progress in the collection spreadsheet.

Scripts

Scrapbook batches will use different scripts for some processes

  • Quality Control: use ScrapbookCheck.pl rather than filenameAndDupes.pl -- it will allow for the three-digit page numbers
  • Upload: use ScrapbookMakeJpegs rather than makeJpegsPurls -- it can create stub MODS for the sub-pages if you ask it to
    • Create stub MODS for ROTC and other photo-heavy collections for which we want to be able to tag individual photos/other items
    • Do not create stub MODS for items that simply require scrapbook numbering, such as stray scrapbooks or albums in manuscript collections

Individual workflows

Army ROTC Scrapbooks

Personal tools