Difference between revisions of "Scrapbook Workflow"

From UA Libraries Digital Services Planning and Documentation
(Organization)
(added section about metadata/captions)
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[[File:scrapbook_filenaming.png]]  
 
[[File:scrapbook_filenaming.png]]  
  
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===Metadata===
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Each scrapbook constitutes a single line of metadata. However, if captions exist, you should make a captions file to track page-by-page metadata:
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* In Excel, put the filenames for all the pages and sub-pages (and sub-sub-pages) in the first column; for each one that has a caption, put it in the second column beside the appropriate filename
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* Export the file as a tab delimited text file, named in this format: '''[item filename].captions.txt'''
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* Save it to the Metadata folder
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The ScrapbookMakeJpegsMD script will use that captions file to stuff captions into the stub MODS for each page/sub-page/etc.
  
 
===Organization and Tracking===
 
===Organization and Tracking===
  
 
* DO NOT create folders for pages, sub-pages, or sub-sub-pages; all should be in the item folder.
 
* DO NOT create folders for pages, sub-pages, or sub-sub-pages; all should be in the item folder.
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* If you start but do not finish a book, make a note of your progress in the collection spreadsheet.
  
 
===Scripts===
 
===Scripts===

Revision as of 14:52, 13 January 2014

Differences from a regular collection

Filenaming

Use three-digit sub-page numbers to indicate objects on a page

  • Example: For the fifth item on page 10 of item seven: u0003_0000xxx_0000007_0010_005

Can use two-digit sub-sub-page numbers to indicate multipage objects on a page

  • Example: If the above item was a two-page pamphlet, they would be numbered u0003_0000xxx_0000007_0010_005_01 and u0003_0000xxx_0000007_0010_005_02
  • NOTE: It is not necessary to create a three-digit sub page in order for that object to have sub-sub pages; in fact, we want to avoid that if possible. Acumen can infer the relationship, as long as you do include the proper sub-page number in the sub-sub filenames.

Scrapbook filenaming.png


Metadata

Each scrapbook constitutes a single line of metadata. However, if captions exist, you should make a captions file to track page-by-page metadata:

  • In Excel, put the filenames for all the pages and sub-pages (and sub-sub-pages) in the first column; for each one that has a caption, put it in the second column beside the appropriate filename
  • Export the file as a tab delimited text file, named in this format: [item filename].captions.txt
  • Save it to the Metadata folder

The ScrapbookMakeJpegsMD script will use that captions file to stuff captions into the stub MODS for each page/sub-page/etc.

Organization and Tracking

  • DO NOT create folders for pages, sub-pages, or sub-sub-pages; all should be in the item folder.
  • If you start but do not finish a book, make a note of your progress in the collection spreadsheet.

Scripts

Will use different scripts for some processes

  • Quality Control: use ScrapbookCheck.pl rather than filenameAndDupes.pl -- it will allow for the three-digit page numbers
  • Upload: use ScrapbookMakeJpegs rather than makeJpegsPurls -- it will create stub MODS for the sub-pages


Individual workflows

Army ROTC Scrapbooks