Scanning Sheet Music

From UA Libraries Digital Services Planning and Documentation
Revision as of 09:23, 17 September 2008 by Jlderidder (talk | contribs)
  1. Open Epson Scan under the Applications tab. -- It is a good idea to click and drag Epson Scan to to the toolbar at the bottom of the screen, so that you can easily access it in the future.
    1. Be sure to scan sheet music with the following settings in Epson Scan (once you set each of the tabs, your settings should be saved, but always check after you login):
      1. Mode: Professional Mode
      2. Document Type: Reflective
      3. Document Source: Document Table
      4. Auto Exposure Type: Photo
      5. Image Type: 24-bit Color
      6. Resolution: 600 dpi
      7. Adjustments: None of the tabs listed should be checked (Unsharp Mask, Descreening, Color Restoration, Backlight Correction, and Dust Removal). Uncheck them if they are checked.
      8. Configuration Tab: Click on "No Color Correction"
  2. Open the Sorted Sheet Music excel file:
    1. Click on Share Drive
    2. Click on Digital Projects
    3. Click on Digital Coll-in progress
    4. Click on u0004_Sheet_Music
    5. Click on SheetMusic-Metadata
    6. Click on sheet_music_sorted.xlsx
      1. Once open, the Sorted Sheet Music excel file can be left open for the duration of the scanning (unlike Tracking Files).
      2. You will add file names (in column C) and note how many pages were scanned (in column K) for each piece of music you complete. The file name is always the next number in line, even if that piece of music is missing from the box. If a piece of music is missing, type in the file name (SM0436, for example) and under Notes in column K, type SM0436 NOT FOUND IN BOX.
      3. Be sure to save your additions to the file.
  3. Scanning Sheet Music
    1. Before scanning a piece of sheet music, compare the title, composer, and call number to the Sorted Sheet Music excel file. (The call number is especially important! It must be identical to the entry in the excel file.)
    2. Wearing gloves, remove the sheet music from its plastic cover and place in the middle of the flatbed scanner.
    3. Under Epson Scan, click the Preview button.
    4. Once the preview is finished, create a border around the image by clicking and dragging the mouse. Be sure to leave extra space on all sides of the image, because you will need this space in Adobe Photoshop later. This marquee border can be moved or made smaller or larger for each subsequent image. (This border is very important because it cuts down on the scanning time. If the scanner scans the entire flatbed, the process takes much longer.)
    5. After previewing the image and setting the border, click Scan. A box called File Save Settings will open. You will have to create a new folder for each piece of sheet music you scan.
      1. Under Location:
        1. Click on Other, then click on the Choose... tab.
        2. Click on 500 GB Storage. Click on Sheet Music. Then click on the New Folder tab. Type in the name of the new folder (this is the same name as the file name you entered in the Sorted Sheet Music excel file). Click on the blue Create tab.
        3. Click on the blue Choose tab.
      2. Under File Name:
        1. Prefix: Change this to the name you created for the new folder under Location.
        2. Start Number: Change this to 001. (You will only have to change the starting number for the first page of each sheet music file you scan. The program will automatically change the number for each subsequent page within a file.)
      3. Under Image Format:
        1. Type: TIFF (*.tif) -- There are other tiff types, so be careful not to choose another.
        2. Check Show this dialog box before next scan and Open image folder after scanning. Uncheck Overwrite any files with the same name to avoid making a mistake and overwriting other files.
      4. Click OK.
    6. The image usually takes about 3 minutes to scan.
    7. When the scan is complete, the folder and image will open in a new window.
  4. Open Adobe Photoshop CS3 under the Applications tab. -- Like you did with Epson Scan, it is a good idea to click on Adobe Photoshop and drag it to the toolbar at the bottom of the screen. This way you can easily click and drag files to Adobe Photoshop for optimization.