Scanning Sheet Music

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The Epson scanner must be turned on before you can access the Epson Scan software.
+
'''This page is rendered in gray because it contains information about a workflow we no longer use.'''
  
Open Epson Scan under the Applications tab.  -- It is a good idea to click and drag Epson Scan to to the toolbar at the bottom of the screen, so that you can easily access it in the future.
+
<font color=grey>
##Be sure to scan sheet music with the following settings in Epson Scan (once you set each of the tabs, your settings should be saved, but always check after you login):
+
 
### Mode: '''Professional Mode'''
+
==Open Epson Scan.== <!---- It is a good idea to click and drag Epson Scan to to the toolbar at the bottom of the screen, so that you can easily access it in the future.-->
### Document Type: '''Reflective'''
+
    The Epson scanner must be turned on before you can access the Epson Scan software.
###  Document Source: '''Document Table'''
+
 
###  Auto Exposure Type: '''Photo'''
+
*Be sure to scan sheet music with the following settings in Epson Scan (once you set each of the tabs, your settings should be saved, but always check after you login):
###  Image Type: '''24-bit Color'''
+
*# Mode: '''Professional Mode'''
### Resolution: '''600 dpi'''
+
*# Document Type: '''Reflective'''
###  Adjustments: '''None of the tabs listed should be checked (Unsharp Mask, Descreening, Color Restoration, Backlight Correction, and Dust Removal).  Uncheck them if they are checked.'''
+
*#  Document Source: '''Document Table'''
### Configuration Tab: '''Click on "No Color Correction"''' under the Color sub-tab.
+
*#  Auto Exposure Type: '''Photo'''
Open the Sorted Sheet Music excel file:  
+
*#  Image Type: '''24-bit Color'''
## Click on Share Drive
+
*# Resolution: '''600 dpi'''
## Click on Digital Projects
+
*#  Adjustments: '''None of the tabs listed should be checked (Unsharp Mask, Descreening, Color Restoration, Backlight Correction, and Dust Removal).  Uncheck them if they are checked.'''
## Click on Digital Coll-in progress
+
*# Configuration Tab: '''Click on "No Color Correction"''' under the Color sub-tab.
## Click on u0004_Sheet_Music
+
 
## Click on SheetMusic-Metadata
+
==Open the Sorted Sheet Music excel file:==
## Click on sheet_music_sorted.xlsx
+
* Click on Share Drive
###  Once open, the Sorted Sheet Music excel file can be left open for the duration of the scanning (unlike Tracking Files).   
+
* Click on Digital Projects
###  You will add file names (in column C) and note how many pages were scanned (in column K) for each piece of music you complete.   
+
* Click on Digital Coll-in progress
#### The file name is ''always'' the next number in line, even if that piece of music is missing from the box.  If a piece of music ''is'' missing, type in the file name (SM0436, for example) and under Notes in column K, type '''SM0436 NOT FOUND IN BOX'''.
+
* Click on u0004_Sheet_Music
#### If a piece of sheet music is out of order, type '''Out of order''' in column K.
+
* Click on SheetMusic-Metadata
#### For a file that is not found or out of order, highlight the entire row so that it is easily seen by whomever opens the file.
+
* Click on sheet_music_sorted.xlsx
###  Be sure to save your additions to the file.
+
*#  Once open, the Sorted Sheet Music excel file can be left open for the duration of the scanning (unlike Tracking Files).   
#  Scanning Sheet Music
+
*#  You will add file names (in column C) and note how many pages were scanned (in column K) for each piece of music you complete.   
## Before scanning a piece of sheet music, compare the title, composer, and call number to the Sorted Sheet Music excel file.  (The call number is especially important!  It must be identical to the entry in the excel file.)
+
** The file name is ''always'' the next number in line, even if that piece of music is missing from the box.  If a piece of music ''is'' missing, type in the file name (SM0436, for example) and under Notes in column K, type '''SM0436 NOT FOUND IN BOX'''.
## Scan each page of sheet music ''in order''.  Epson Scan numbers them in order of how you scan them, so this is very important.
+
** If a piece of sheet music is out of order, type '''Out of order''' in column K.
## Wearing gloves, remove the sheet music from its plastic cover and place in the middle of the flatbed scanner.
+
** For a file that is not found or out of order, highlight the entire row so that it is easily seen by whomever opens the file.
## Under Epson Scan, click the '''Preview''' button.
+
*#  Be sure to save your additions to the file.
## Once the preview is finished, create a border around the image by clicking and dragging the mouse.  Be sure to leave extra space on all sides of the image, because you will need this space in Adobe Photoshop later.  This marquee border can be moved or made smaller or larger for each subsequent image.  (This border is very important because it cuts down on the scanning time.  If the scanner scans the entire flatbed, the process takes much longer.)   
+
==ScanSheet Music==
## After previewing the image and setting the border, click '''Scan'''.  A box called '''File Save Settings''' will open.  You will have to create a new folder for each piece of sheet music you scan.   
+
* Before scanning a piece of sheet music, compare the title, composer, and call number to the Sorted Sheet Music excel file.  (The call number is especially important!  It must be identical to the entry in the excel file.)
### Under Location:   
+
* Scan each page of sheet music ''in order''.  Epson Scan numbers them in order of how you scan them, so this is very important.
####  Click on '''Other''', then click on the '''Choose...''' tab.   
+
* Wearing gloves, remove the sheet music from its plastic cover and place in the middle of the flatbed scanner.
#### Click on '''500 GB Storage'''.   
+
* Under Epson Scan, click the '''Preview''' button.
#### Click on '''Sheet Music'''.   
+
* Once the preview is finished, create a border around the image by clicking and dragging the mouse.  Be sure to leave extra space on all sides of the image, because you will need this space in Adobe Photoshop later.  This marquee border can be moved or made smaller or larger for each subsequent image.  (This border is very important because it cuts down on the scanning time.  If the scanner scans the entire flatbed, the process takes much longer.)   
#### Click on the '''New Folder''' tab.  Type in the name of the new folder (this is the same name as the file name you entered in the Sorted Sheet Music excel file).   
+
* After previewing the image and setting the border, click '''Scan'''.  A box called '''File Save Settings''' will open.  You will have to create a new folder for each piece of sheet music you scan.   
#### Click on the blue '''Create''' tab.   
+
=== Under Location:  ===
#### Click on the blue '''Choose''' tab.
+
*Click on '''Other''', then click on the '''Choose...''' tab.   
###  Under File Name:
+
** Click on '''500 GB Storage'''.   
####  Prefix: Change this to the name you created for the new folder under Location.
+
** Click on '''Sheet Music'''.   
#### Start Number: Change this to '''001'''.  (You will only have to change the starting number for the first page of each sheet music file you scan.  The program will automatically change the number for each subsequent page within a file.)
+
** Click on the '''New Folder''' tab.  Type in the name of the new folder (this is the same name as the file name you entered in the Sorted Sheet Music excel file).   
### Under Image Format:
+
** Click on the blue '''Create''' tab.   
####  Type: '''TIFF (*.tif)'''  -- There are other tiff types, so be careful not to choose another.
+
** Click on the blue '''Choose''' tab.
#### Check '''Show this dialog box before next scan''' and '''Open image folder after scanning'''.  Uncheck '''Overwrite any files with the same name''' to avoid making a mistake and overwriting other files.
+
=== Under File Name: ===
###  Click '''OK'''.
+
*Prefix: Change this to the name you created for the new folder under Location.
## The image usually takes about 3 minutes to scan.
+
** Start Number: Change this to '''001'''.  (You will only have to change the starting number for the first page of each sheet music file you scan.  The program will automatically change the number for each subsequent page within a file.)
## When the scan is complete, the folder and image will open in a new window.
+
=== Under Image Format: ===
## With every new folder you create, be sure that the permissions settings allow all users to read and write on your files.
+
*Type: '''TIFF (*.tif)'''  -- There are other tiff types, so be careful not to choose another.
###  Click on the folder
+
** Check '''Show this dialog box before next scan''' and '''Open image folder after scanning'''.  Uncheck '''Overwrite any files with the same name''' to avoid making a mistake and overwriting other files.
###  Click on File
+
*#  Click '''OK'''.
###  Click on Get Info
+
* The image usually takes about 3 minutes to scan.
###  Click on Details  
+
* When the scan is complete, the folder and image will open in a new window.
###  Under LIB/domain users and Others, click on '''Read & Write'''
+
* With every new folder you create, be sure that the permissions settings allow all users to read and write on your files.
###  Click on '''Apply to enclosed items...'''
+
*#  Click on the folder
###  You will have to enter your password to finalize your changes to permissions
+
*#  Click on File
Optimize the Scanned Sheet Music
+
*#  Click on Get Info
## Open Adobe Photoshop CS3 under the Applications tab.  -- Like you did with Epson Scan, it is a good idea to click on Adobe Photoshop and drag it to the toolbar at the bottom of the screen.  This way you can easily click and drag files to Adobe Photoshop for optimization.
+
*#  Click on Details  
## Click on the new image you have created and drag it to the Adobe Photoshop application.
+
*#  Under LIB/domain users and Others, click on '''Read & Write'''
## The image will open in Adobe Photoshop.
+
*#  Click on '''Apply to enclosed items...'''
## The Actions in the upper right corner should consist of the following buttons -- '''Rotate 90 CCW''', '''Rotate 90 CW''', '''Align Edges''', and '''Add Pica Border'''.  To access these actions:
+
*#  You will have to enter your password to finalize your changes to permissions
###  Click on Load Actions
+
==Optimize the Scanned Sheet Music==
###  Click on Share Drive
+
* Open Adobe Photoshop CS3 under the Applications tab.  -- Like you did with Epson Scan, it is a good idea to click on Adobe Photoshop and drag it to the toolbar at the bottom of the screen.  This way you can easily click and drag files to Adobe Photoshop for optimization.
###  Click on Digital Projects
+
* Click on the new image you have created and drag it to the Adobe Photoshop application.
###  Click on Digital-Coll in progress
+
* The image will open in Adobe Photoshop.
###  Click on u0004_Sheet_Music
+
* The Actions in the upper right corner should consist of the following buttons -- '''Rotate 90 CCW''', '''Rotate 90 CW''', '''Align Edges''', and '''Add Pica Border'''.  To access these actions:
###  Double-click on Sheet Music Processing.atn   
+
*#  Click on Load Actions
## Once the correct actions are loaded and in Button Mode, click on either '''Rotate 90 CCW''' or '''Rotate 90 CW''' depending on whether the image needs to be rotated counter-clockwise or clockwise.
+
*#  Click on Share Drive
## Then click the lower right corner of the image window and expand the window until there is empty gray space on both sides of the image.
+
*#  Click on Digital Projects
## Click on '''Align Edges'''.   
+
*#  Click on Digital-Coll in progress
###  Only click in the gray areas to align the image!  If you click on the image itself, you will distort the image.  (If you do accidentally distort the image, click Escape and it should return you to the original unaltered image.)
+
*#  Click on u0004_Sheet_Music
###  Click and hold down the mouse button in the gray area and move the mouse until the image is aligned.
+
*#  Double-click on Sheet Music Processing.atn   
###  Try to align the music and text, more than the page itself.  Sometimes the music and text is printed a little crooked or slanted on the page, and it is the music and text that patrons will want to look at, so it is more important that these are aligned.
+
* Once the correct actions are loaded and in Button Mode, click on either '''Rotate 90 CCW''' or '''Rotate 90 CW''' depending on whether the image needs to be rotated counter-clockwise or clockwise.
###  Once the image is aligned, press enter.
+
* Then click the lower right corner of the image window and expand the window until there is empty gray space on both sides of the image.
## Create a marquee border around the image.
+
* Click on '''Align Edges'''.   
###  A cross will appear once Photoshop has finished aligning the image.   
+
*#  Only click in the gray areas to align the image!  If you click on the image itself, you will distort the image.  (If you do accidentally distort the image, click Escape and it should return you to the original unaltered image.)
###  Place the cross in the upper left corner of the image and click and drag, so that you create a marquee border around the image.  Unlike Epson Scan, this marquee border should be directly against the image, outlining it without extra white space.  This is because the Pica Border creates an extra border, so that step is done for you.  (The sheet music pages are often damaged or worn, so it is all right if there is a little extra white space here and there.  Just don't intentionally create an ''extra'' white border around the entire sheet of music.)
+
*#  Click and hold down the mouse button in the gray area and move the mouse until the image is aligned.
###  Once you have created the marquee border, click '''Add Pica Border'''.  It will take a moment for the image to save.
+
*#  Try to align the music and text, more than the page itself.  Sometimes the music and text is printed a little crooked or slanted on the page, and it is the music and text that patrons will want to look at, so it is more important that these are aligned.
## When you become comfortable with this process, it is best to scan one image while optimizing another.  Because the scanning process takes so long, this will save time.
+
*#  Once the image is aligned, press enter.
Record your work in the Tracking Files excel file.
+
* Create a marquee border around the image.
## Click on Share Drive
+
*#  A cross will appear once Photoshop has finished aligning the image.   
## Click on Digital Projects
+
*#  Place the cross in the upper left corner of the image and click and drag, so that you create a marquee border around the image.  Unlike Epson Scan, this marquee border should be directly against the image, outlining it without extra white space.  This is because the Pica Border creates an extra border, so that step is done for you.  (The sheet music pages are often damaged or worn, so it is all right if there is a little extra white space here and there.  Just don't intentionally create an ''extra'' white border around the entire sheet of music.)
## Click on Organization
+
*#  Once you have created the marquee border, click '''Add Pica Border'''.  It will take a moment for the image to save.
## Click on Digital Program Logs
+
* When you become comfortable with this process, it is best to scan one image while optimizing another.  Because the scanning process takes so long, this will save time.
## Double-click on TrackingFiles.xlsx
+
==Record your work in the Tracking Files excel file.==
## Click on the SheetMusicwadehall worksheet tab at the bottom
+
* Click on Share Drive
###  List the File Name in column A, how many pages were scanned in column D, and the date you completed the scanning in column E.
+
* Click on Digital Projects
###  Save and close Tracking Files, so that others can access and enter their information.
+
* Click on Organization
 +
* Click on Digital Program Logs
 +
* Double-click on TrackingFiles.xlsx
 +
* Click on the SheetMusicwadehall worksheet tab at the bottom
 +
*#  List the File Name in column A, how many pages were scanned in column D, and the date you completed the scanning in column E.
 +
*#  Save and close Tracking Files, so that others can access and enter their information.
 +
</font>

Latest revision as of 12:24, 18 January 2013

This page is rendered in gray because it contains information about a workflow we no longer use.

Contents

[edit] Open Epson Scan.

   The Epson scanner must be turned on before you can access the Epson Scan software.
  • Be sure to scan sheet music with the following settings in Epson Scan (once you set each of the tabs, your settings should be saved, but always check after you login):
    1. Mode: Professional Mode
    2. Document Type: Reflective
    3. Document Source: Document Table
    4. Auto Exposure Type: Photo
    5. Image Type: 24-bit Color
    6. Resolution: 600 dpi
    7. Adjustments: None of the tabs listed should be checked (Unsharp Mask, Descreening, Color Restoration, Backlight Correction, and Dust Removal). Uncheck them if they are checked.
    8. Configuration Tab: Click on "No Color Correction" under the Color sub-tab.

[edit] Open the Sorted Sheet Music excel file:

  • Click on Share Drive
  • Click on Digital Projects
  • Click on Digital Coll-in progress
  • Click on u0004_Sheet_Music
  • Click on SheetMusic-Metadata
  • Click on sheet_music_sorted.xlsx
    1. Once open, the Sorted Sheet Music excel file can be left open for the duration of the scanning (unlike Tracking Files).
    2. You will add file names (in column C) and note how many pages were scanned (in column K) for each piece of music you complete.
    • The file name is always the next number in line, even if that piece of music is missing from the box. If a piece of music is missing, type in the file name (SM0436, for example) and under Notes in column K, type SM0436 NOT FOUND IN BOX.
    • If a piece of sheet music is out of order, type Out of order in column K.
    • For a file that is not found or out of order, highlight the entire row so that it is easily seen by whomever opens the file.
    1. Be sure to save your additions to the file.

[edit] ScanSheet Music

  • Before scanning a piece of sheet music, compare the title, composer, and call number to the Sorted Sheet Music excel file. (The call number is especially important! It must be identical to the entry in the excel file.)
  • Scan each page of sheet music in order. Epson Scan numbers them in order of how you scan them, so this is very important.
  • Wearing gloves, remove the sheet music from its plastic cover and place in the middle of the flatbed scanner.
  • Under Epson Scan, click the Preview button.
  • Once the preview is finished, create a border around the image by clicking and dragging the mouse. Be sure to leave extra space on all sides of the image, because you will need this space in Adobe Photoshop later. This marquee border can be moved or made smaller or larger for each subsequent image. (This border is very important because it cuts down on the scanning time. If the scanner scans the entire flatbed, the process takes much longer.)
  • After previewing the image and setting the border, click Scan. A box called File Save Settings will open. You will have to create a new folder for each piece of sheet music you scan.

[edit] Under Location:

  • Click on Other, then click on the Choose... tab.
    • Click on 500 GB Storage.
    • Click on Sheet Music.
    • Click on the New Folder tab. Type in the name of the new folder (this is the same name as the file name you entered in the Sorted Sheet Music excel file).
    • Click on the blue Create tab.
    • Click on the blue Choose tab.

[edit] Under File Name:

  • Prefix: Change this to the name you created for the new folder under Location.
    • Start Number: Change this to 001. (You will only have to change the starting number for the first page of each sheet music file you scan. The program will automatically change the number for each subsequent page within a file.)

[edit] Under Image Format:

  • Type: TIFF (*.tif) -- There are other tiff types, so be careful not to choose another.
    • Check Show this dialog box before next scan and Open image folder after scanning. Uncheck Overwrite any files with the same name to avoid making a mistake and overwriting other files.
    1. Click OK.
  • The image usually takes about 3 minutes to scan.
  • When the scan is complete, the folder and image will open in a new window.
  • With every new folder you create, be sure that the permissions settings allow all users to read and write on your files.
    1. Click on the folder
    2. Click on File
    3. Click on Get Info
    4. Click on Details
    5. Under LIB/domain users and Others, click on Read & Write
    6. Click on Apply to enclosed items...
    7. You will have to enter your password to finalize your changes to permissions

[edit] Optimize the Scanned Sheet Music

  • Open Adobe Photoshop CS3 under the Applications tab. -- Like you did with Epson Scan, it is a good idea to click on Adobe Photoshop and drag it to the toolbar at the bottom of the screen. This way you can easily click and drag files to Adobe Photoshop for optimization.
  • Click on the new image you have created and drag it to the Adobe Photoshop application.
  • The image will open in Adobe Photoshop.
  • The Actions in the upper right corner should consist of the following buttons -- Rotate 90 CCW, Rotate 90 CW, Align Edges, and Add Pica Border. To access these actions:
    1. Click on Load Actions
    2. Click on Share Drive
    3. Click on Digital Projects
    4. Click on Digital-Coll in progress
    5. Click on u0004_Sheet_Music
    6. Double-click on Sheet Music Processing.atn
  • Once the correct actions are loaded and in Button Mode, click on either Rotate 90 CCW or Rotate 90 CW depending on whether the image needs to be rotated counter-clockwise or clockwise.
  • Then click the lower right corner of the image window and expand the window until there is empty gray space on both sides of the image.
  • Click on Align Edges.
    1. Only click in the gray areas to align the image! If you click on the image itself, you will distort the image. (If you do accidentally distort the image, click Escape and it should return you to the original unaltered image.)
    2. Click and hold down the mouse button in the gray area and move the mouse until the image is aligned.
    3. Try to align the music and text, more than the page itself. Sometimes the music and text is printed a little crooked or slanted on the page, and it is the music and text that patrons will want to look at, so it is more important that these are aligned.
    4. Once the image is aligned, press enter.
  • Create a marquee border around the image.
    1. A cross will appear once Photoshop has finished aligning the image.
    2. Place the cross in the upper left corner of the image and click and drag, so that you create a marquee border around the image. Unlike Epson Scan, this marquee border should be directly against the image, outlining it without extra white space. This is because the Pica Border creates an extra border, so that step is done for you. (The sheet music pages are often damaged or worn, so it is all right if there is a little extra white space here and there. Just don't intentionally create an extra white border around the entire sheet of music.)
    3. Once you have created the marquee border, click Add Pica Border. It will take a moment for the image to save.
  • When you become comfortable with this process, it is best to scan one image while optimizing another. Because the scanning process takes so long, this will save time.

[edit] Record your work in the Tracking Files excel file.

  • Click on Share Drive
  • Click on Digital Projects
  • Click on Organization
  • Click on Digital Program Logs
  • Double-click on TrackingFiles.xlsx
  • Click on the SheetMusicwadehall worksheet tab at the bottom
    1. List the File Name in column A, how many pages were scanned in column D, and the date you completed the scanning in column E.
    2. Save and close Tracking Files, so that others can access and enter their information.

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