Records of Progress!

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'''Every month we collect a count of what has been digitized, what is online, and how many GB of archival content is in storage.
 
'''Every month we collect a count of what has been digitized, what is online, and how many GB of archival content is in storage.
 
The results of this count are reflected below.'''
 
The results of this count are reflected below.'''
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 +
'''2013-2014'''
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----
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* February 2014: 2206 items/ 5786 subitems were digitized this month.
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* January 2014: 1774 items/ 5240 subitems were digitized this month.
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* December 2013: 670 items/ 3331 subitems were digitized this month.[[http://www.lib.ua.edu/wiki/digcoll/images/1/13/CombinedCount_201311.xls Snapshot December 2013]]
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* November 2013: 511 items/ 3003 subitems were digitized this month.[[http://www.lib.ua.edu/wiki/digcoll/images/a/a2/CombinedCount_201311.xls Snapshot November 2013]]
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* October 2013: 763 items/ 4719 subitems were digitized this month.[[http://www.lib.ua.edu/wiki/digcoll/images/4/40/CombinedCount_201310.xls Snapshot October 2013]]
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'''2012-2013'''
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----
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* September 2013: 1200 items/ 3734 subitems were digitized this month.[[http://www.lib.ua.edu/wiki/digcoll/images/d/d3/CombinedCount_201309.xls Snapshot September 2013]]
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* August 2013: 1124 items/ 4527 subitems were digitized this month.[[http://www.lib.ua.edu/wiki/digcoll/images/9/99/CombinedCount_201308.xls Snapshot August 2013]]
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* July 2013: 1081 items/ 4673 subitems were digitized this month.[[http://www.lib.ua.edu/wiki/digcoll/images/e/e2/CombinedCount_201307.xls Snapshot July 2013]]
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* June 2013: 369 items/ 2742 subitems were digitized this month.[[http://www.lib.ua.edu/wiki/digcoll/images/d/d1/CombinedCount_201306.xls Snapshot June 2013]]
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* May 2013: 510 items/ 2320 subitems were digitized this month.[[http://www.lib.ua.edu/wiki/digcoll/images/a/a1/CombinedCount_201305.xls Snapshot May 2013]]
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* April 2013: 586 items/ 2259 subitems were digitized this month.[[http://www.lib.ua.edu/wiki/digcoll/images/a/a3/CombinedCount_201304.xls Snapshot April 2013]]
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* March 2013:  544 items/ 3112 subitems were digitized this month.[[http://www.lib.ua.edu/wiki/digcoll/images/0/06/CombinedCount_201303.xls Snapshot March 2013]]
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* February 2013: 486 items / 1743 subitems were digitized this month.[[http://www.lib.ua.edu/wiki/digcoll/images/7/88/CombinedCount_201302.xls Snapshot Feb 2013]]
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* January 2013:  268 items/ 743 subitems were digitized this month.  [[http://www.lib.ua.edu/wiki/digcoll/images/3/3e/CombinedCount_201301.xls Snapshot Jan 2013]]
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* December 2012:  571 items/ 995 subitems were digitized this month. [[http://www.lib.ua.edu/wiki/digcoll/images/c/c3/CombinedCount_201212.xls Snapshot Dec 2012]]
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* November 2012:  393 items/ 722 subitems were digitized this month. [[http://www.lib.ua.edu/wiki/digcoll/images/4/42/CombinedCount_201211.xls Snapshot Nov 2012]]
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Here's how this count is collected:  [[Monthly_Count]].
 
Here's how this count is collected:  [[Monthly_Count]].
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 +
In October 2012, we modified how we collect the count, to capture a snapshot across multiple locations and note duplicates which are in the process of being repaired.  We also developed a method of tracking digitization that never sees the light of day.  This can include:
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* digitization for donors, such as providing digital versions of content donated to Special Collections
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* digitization for publication, at the dean's request, often for cost recovery
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* weeded collections (such as those containing duplicates), and collections deleted due to rights issues
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* digitization of typed transcripts in order to obtain OCR to enable searchability of hand-written documents (we delete the transcript tiffs)
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* recapture of badly digitized content
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* correction of errors, such as duplicate captures of a single page
 +
 +
* Starting in October 2012, we are capturing monthly snapshots, with a second synopsis specifying GB counts and what was accomplished this past month. 
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For October, 2012, the synopsis was as follows (not yet automated):
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* Digitized 125 new items (8719 captures)
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* Total items digitized: 89972
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* Total captures: 323204
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* Total items in Acumen: 78704
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* Total captures in Acumen: 294350
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* Total GB in archive:  13852
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* Total GB on share:  474
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* Total GB: 14326
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October 2012 snapshot spreadsheet is here: http://www.lib.ua.edu/wiki/digcoll/images/4/4c/CombinedCount_201210.xlsx
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 +
 +
The following track our digitization up to October 2012, when we changed our method of collecting information.
  
 
*Spreadsheet of digitization work accomplished from October 2011 through September 2012, updated monthly:  
 
*Spreadsheet of digitization work accomplished from October 2011 through September 2012, updated monthly:  
http://www.lib.ua.edu/wiki/digcoll/images/1/1c/Enhanced_Digital_Services_Count_October_2011.xlsx
+
http://www.lib.ua.edu/wiki/digcoll/images/b/b4/Enhanced_Digital_Services_Count_September_2012.xlsx
  
 
*Spreadsheet of digitization work accomplished from October 2010 through September 2011, updated monthly:  
 
*Spreadsheet of digitization work accomplished from October 2010 through September 2011, updated monthly:  

Revision as of 15:24, 6 March 2014

Every month we collect a count of what has been digitized, what is online, and how many GB of archival content is in storage. The results of this count are reflected below.

2013-2014


  • February 2014: 2206 items/ 5786 subitems were digitized this month.
  • January 2014: 1774 items/ 5240 subitems were digitized this month.
  • December 2013: 670 items/ 3331 subitems were digitized this month.[Snapshot December 2013]
  • November 2013: 511 items/ 3003 subitems were digitized this month.[Snapshot November 2013]
  • October 2013: 763 items/ 4719 subitems were digitized this month.[Snapshot October 2013]

2012-2013



Here's how this count is collected: Monthly_Count.

In October 2012, we modified how we collect the count, to capture a snapshot across multiple locations and note duplicates which are in the process of being repaired. We also developed a method of tracking digitization that never sees the light of day. This can include:

  • digitization for donors, such as providing digital versions of content donated to Special Collections
  • digitization for publication, at the dean's request, often for cost recovery
  • weeded collections (such as those containing duplicates), and collections deleted due to rights issues
  • digitization of typed transcripts in order to obtain OCR to enable searchability of hand-written documents (we delete the transcript tiffs)
  • recapture of badly digitized content
  • correction of errors, such as duplicate captures of a single page
  • Starting in October 2012, we are capturing monthly snapshots, with a second synopsis specifying GB counts and what was accomplished this past month.

For October, 2012, the synopsis was as follows (not yet automated):

  • Digitized 125 new items (8719 captures)
  • Total items digitized: 89972
  • Total captures: 323204
  • Total items in Acumen: 78704
  • Total captures in Acumen: 294350
  • Total GB in archive: 13852
  • Total GB on share: 474
  • Total GB: 14326

October 2012 snapshot spreadsheet is here: http://www.lib.ua.edu/wiki/digcoll/images/4/4c/CombinedCount_201210.xlsx


The following track our digitization up to October 2012, when we changed our method of collecting information.

  • Spreadsheet of digitization work accomplished from October 2011 through September 2012, updated monthly:

http://www.lib.ua.edu/wiki/digcoll/images/b/b4/Enhanced_Digital_Services_Count_September_2012.xlsx

  • Spreadsheet of digitization work accomplished from October 2010 through September 2011, updated monthly:

http://www.lib.ua.edu/wiki/digcoll/images/5/59/Enhanced_Digital_Services_Count_September_2011.xlsx

  • Spreadsheet of digitization work accomplished from September 2009 through September 2010, updated monthly:

http://www.lib.ua.edu/wiki/digcoll/images/2/24/Enhanced_Digital_Services_Count_September_2010.xlsx

  • Spreadsheet of digitization work accomplished August 2009:

http://www.lib.ua.edu/wiki/digcoll/images/d/dc/Aug09-July10.xlsx

  • Spreadsheet of digitization work accomplished from August 2008 through July 2009:

http://www.lib.ua.edu/wiki/digcoll/images/e/e3/WorkCompletedAug08-Jul09.xlsx

  • Spreadsheet of digitization work accomplished from August 2007 through July 2008:

http://www.lib.ua.edu/wiki/digcoll/images/6/66/WorkCompletedAug07Jul08.xlsx



Snapshot overview of collection counts 12/2/09:

27 manuscript collections are in the queue in the Selection spreadsheet in S:\Digital Projects\Organization\Digital Program. They range in size from a single page to “many” items.

28 collections have been prepped by the archivists (some item level metadata created and are awaiting scanning). These are in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting

2 collections have legacy-named images but have no metadata (Alabama geographical Survey, Wade Hall Photos) in S:\Digital Projects\Digital_Coll_in_progress\Digital_Coll_Waiting

1 collection has legacy-named images and no metadata and is hosted elsewhere, but needs attention before we can archive it: Publishers Bindings Online, in S:\Digital Projects\OtherOnlineProjects



111 collections are currently in some stage of digitization, in S:\Digital Projects\Digital_Coll_in_progress. Of these, 7 collections are considered large and ongoing (Corolla, Crimson & White, Rohlig audio, Jemison Papers, Gorgas Papers, Harper photos, Woodward Papers).

2 collections are pilots, have been digitized, and will soon be mounted in CONTENTdm for user testing (Nichols and Berman).

1 collection is a pilot, has been digitized, and awaits metadata to be extracted from MARC records if possible: Alabama Collection Sheet Music.



193 collections are represented in Acumen. Of these, 130 have EADs, 62 have no EAD, and 111 contain digitized content (49 have both EAD and digitized content). 8 of these collections belong to Tuskegee.

The collections which have digitized content online but are not archived are: Undergraduate Research projects, Montgomery church ledgers.

66 collections are represented in CONTENTdm. Of these, all but 4 are also in Acumen.

The 4 collections which are in CONTENTdm but offline in Acumen for critical metadata remediation purposes (French Rev. Pamphlets, Harper Timetables and 2 audio collections).

27 of the collections in Acumen are undergoing normal metadata remediation work.


We have a smattering of other small collections of legacy content which should be incorporated into a collection, discarded, or used for user tagging experiments. These exist in S:\Digital Projects\Digital_Coll_in_progress\MiscFolders

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