Difference between revisions of "Obtaining Materials from Hoole Staff"

From UA Libraries Digital Services Planning and Documentation
(Basic Procedure for Request and Return)
(Basic Procedure for Request and Return)
 
Line 10: Line 10:
 
*Curator deliver material, and  paperwork is completed by both parties
 
*Curator deliver material, and  paperwork is completed by both parties
 
*DS places material where in room 216 and updates inventory.  
 
*DS places material where in room 216 and updates inventory.  
**Inventory form located: S:\Digital Projects\Administrative\Pipeline\Material_exchange_pipeline\inventories)
+
**Inventory form located: S:\Digital Projects\Administrative\Pipeline\Material_exchange_pipeline\inventories
 
*Both parties store documentation appropriately
 
*Both parties store documentation appropriately
  

Latest revision as of 11:51, 27 May 2016

The procedures for obtaining material from the Williams Collection are much the same as those outlined below. See Procedure Detail for a link to specific instructions.

Basic Procedure for Request and Return

Digital Services (DS) Request & Receipt of Hoole Materials:

  • DS prepares information, fills out paperwork, and contacts curators via email with the the forms attached and the subject as DIGITAL SERVICES MATERIAL REQUEST AND RETURN: MM/DD/YEAR.
    • Forms located: S:\Digital Projects\Administrative\Pipeline\Material_exchange_pipeline
  • Curator retrieve material, prepare forms, and schedule transfer
  • Curator deliver material, and paperwork is completed by both parties
  • DS places material where in room 216 and updates inventory.
    • Inventory form located: S:\Digital Projects\Administrative\Pipeline\Material_exchange_pipeline\inventories
  • Both parties store documentation appropriately

Return of Materials from DS to Hoole:

  • DS prepares information, fills out paperwork, and contacts curators
  • Curator prepare forms and schedule transfer
  • Curator bring cart to Digital Services to retrieve material, and paperwork is completed by both parties
  • Curator returns material to the stacks
  • Both parties store documentation appropriately

Procedure Detail

From Hoole collections: File:Hoole DS Material Transfer Procedure 051012.docx

From Williams Collection: File:Williams DS Material Transfer Procedure 031114.docx

The document can also be found in this folder: S:\Digital Projects\Administrative\Pipeline\Material_exchange_pipeline\Transfer_Procedures

If Curator Recalls Materials

  • Curator prepares information and contacts DS
  • DS prepares materials for return, complete local paperwork, and schedule transfer
  • Curators bring cart to Digital Services to retrieve material, and paperwork is completed by both parties
  • Curators return material to the stacks
  • Both parties store documentation appropriately