Obtaining Materials from Hoole Staff

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(New page: =Basic Procedure for Request and Return= Digital Services (DS) Request & Receipt of Hoole Materials: *DS prepares information , fills out paperwork, and contacts curators *Curator retri...)
 
(Basic Procedure for Request and Return)
 
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The procedures for obtaining material from the Williams Collection are much the same as those outlined below. See Procedure Detail for a link to specific instructions.
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=Basic Procedure for Request and Return=
 
=Basic Procedure for Request and Return=
  
 
Digital Services (DS) Request & Receipt of Hoole Materials:
 
Digital Services (DS) Request & Receipt of Hoole Materials:
  
*DS prepares information , fills out paperwork, and contacts curators
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*DS prepares information, fills out paperwork, and contacts curators via email with the the forms attached and the subject as DIGITAL SERVICES MATERIAL REQUEST AND RETURN: MM/DD/YEAR.
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**Forms located: S:\Digital Projects\Administrative\Pipeline\Material_exchange_pipeline
 
*Curator retrieve material, prepare forms, and schedule transfer
 
*Curator retrieve material, prepare forms, and schedule transfer
 
*Curator deliver material, and  paperwork is completed by both parties
 
*Curator deliver material, and  paperwork is completed by both parties
*DS places material where it belongs and completes local paperwork
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*DS places material where in room 216 and updates inventory.
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**Inventory form located: S:\Digital Projects\Administrative\Pipeline\Material_exchange_pipeline\inventories
 
*Both parties store documentation appropriately
 
*Both parties store documentation appropriately
  
 
Return of Materials from DS to Hoole:
 
Return of Materials from DS to Hoole:
  
*DS prepares information , fills out paperwork, and contacts curators
+
*DS prepares information, fills out paperwork, and contacts curators
 
*Curator prepare forms and schedule transfer
 
*Curator prepare forms and schedule transfer
 
*Curator bring cart to Digital Services to retrieve material, and paperwork is completed by both parties
 
*Curator bring cart to Digital Services to retrieve material, and paperwork is completed by both parties
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=Procedure Detail=
 
=Procedure Detail=
  
[[image:Hoole_DS_Material_Transfer_Procedure_051012.docx‎]]
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From Hoole collections: [[image:Hoole_DS_Material_Transfer_Procedure_051012.docx‎]]
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From Williams Collection: [[image:Williams_DS_Material_Transfer_Procedure_031114.docx]]
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The document can also be found in this folder: S:\Digital Projects\Administrative\Pipeline\Material_exchange_pipeline\Transfer_Procedures
  
The document can also be found in this folder: S:\Digital Projects\Administrative\Pipeline\Material_exchange_pipeline
 
 
=If Curator Recalls Materials=  
 
=If Curator Recalls Materials=  
  

Latest revision as of 12:51, 27 May 2016

The procedures for obtaining material from the Williams Collection are much the same as those outlined below. See Procedure Detail for a link to specific instructions.

[edit] Basic Procedure for Request and Return

Digital Services (DS) Request & Receipt of Hoole Materials:

  • DS prepares information, fills out paperwork, and contacts curators via email with the the forms attached and the subject as DIGITAL SERVICES MATERIAL REQUEST AND RETURN: MM/DD/YEAR.
    • Forms located: S:\Digital Projects\Administrative\Pipeline\Material_exchange_pipeline
  • Curator retrieve material, prepare forms, and schedule transfer
  • Curator deliver material, and paperwork is completed by both parties
  • DS places material where in room 216 and updates inventory.
    • Inventory form located: S:\Digital Projects\Administrative\Pipeline\Material_exchange_pipeline\inventories
  • Both parties store documentation appropriately

Return of Materials from DS to Hoole:

  • DS prepares information, fills out paperwork, and contacts curators
  • Curator prepare forms and schedule transfer
  • Curator bring cart to Digital Services to retrieve material, and paperwork is completed by both parties
  • Curator returns material to the stacks
  • Both parties store documentation appropriately

[edit] Procedure Detail

From Hoole collections: File:Hoole DS Material Transfer Procedure 051012.docx

From Williams Collection: File:Williams DS Material Transfer Procedure 031114.docx

The document can also be found in this folder: S:\Digital Projects\Administrative\Pipeline\Material_exchange_pipeline\Transfer_Procedures

[edit] If Curator Recalls Materials

  • Curator prepares information and contacts DS
  • DS prepares materials for return, complete local paperwork, and schedule transfer
  • Curators bring cart to Digital Services to retrieve material, and paperwork is completed by both parties
  • Curators return material to the stacks
  • Both parties store documentation appropriately
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