Metadata Movement

From UA Libraries Digital Services Planning and Documentation
Revision as of 14:43, 28 October 2009 by Jjcolonnaromano (talk | contribs)

Diagram of metadata movement for content being digitized in Digital Services effective October 2009: File:Metadata.pdf Diagram of metadata movement for collections requiring multiple uploads this image shows a potential policy: File:Metadata transfer and remediation.pdf

Digital Services:

When content is ready for storage:

  1. put a copy of the Excel into S:\Digital Projects\Administrative\collectionInfo\forMDlib for Mary (and tell her),
  2. put another copy of the Excel into S:\Digital Projects\Administrative\collectionInfo\Storage_Excel,
  3. export a Unicode tab-delimited text file (use Open Office) and put it with the content for storage
  4. use a copy of this txt file to generate MODS according to the instructions here Making MODS.
  5. and upload the MODS to Acumen by following the process outlined here: Uploading_MODS
  6. then delete the text file

Metadata Services:

  1. Retrieve deposited spreadsheet from S:\Digital Projects\Administrative\collectionInfo\forMDlib and remediate metadata appropriately
  2. Combine page-level metadata with item-level metadata in spreadsheet
  3. Save a copy of the remediated spreadsheet in S:\Digital Projects\Administrative\collectionInfo\Storage_Excel, overwriting the older version of the spreadsheet
  4. Generate MODS records, according to the instructions here Making MODS.
  5. Upload these MODS records to Acumen by following the process outlined here: Uploading_MODS
  6. Deposit a copy of the exported Unicode tab-delimited collection-level metadata spreadsheet in S:\Digital Projects\Administrative\collectionInfo\JodyPickup
  7. Notify Jody it's ready for pickup

Jody: Digital Services

  1. If initial uploaded content includes text files in the Scans directory, move those to S:\Digital Projects\Administrative\collectionInfo\forMDlib\itemMD\
  2. Notify Mary they're ready for pickup
  3. After Mary picks up content in S:\Digital Projects\Administrative\collectionInfo\forMDlib, move it to S:\Digital Projects\Administrative\collectionInfo\PickedUpByMDLib so we know what has been picked up already
  4. Pick up finalized spreadsheets from S:\Digital Projects\Administrative\collectionInfo\JodyPickup and transfer to the deposits directory on libcontent1
  5. Process for correct deposit into long term storage and linking in LOCKSS Manifests

Metadata Transfer and Remediation for Collections Requiring Multiple Uploads

  1. Metadata is held in a .xlsx file and used to help generate mediafiles
  2. The original set of metadata is kept on the first worksheet of the workbook
  3. when enough mediafiles have been created to warrant an upload of materials to the storage drive, a portion of the metadata corosponding to the mediafiles to be uploaded is copied out of the original set of metadata and pasted into a seperate tab/worksheet of the .xlsx file.
  4. This portion of the metadata is then exported from excel as a CSV .txt file, and is handed over to be uploaded to the storage and web access server.
  5. At some point during this process the metadata unit will want to perform a remediation of the metadata information for this collection.
  6. the metadata for remediation in the .xlsx file will either be in the main worksheet or in one of the batch tab worksheets.
  7. By editing the metadata with precedence for metadata found on a tab in the .xlsx file, the possibility of creating versions of the metadata by having it in too many places is avoided
  8. If this collection is in progress its .xlsx file will be found in the collection metadata folder
  9. If this collection has been finished its .xlsx file will be found in the storage excel folder with other .xlsx files from other finished collections.
  10. Either way once the metadata has been remediated it will be re-output to CSV .TXT files and handed off to be uploaded to the storage and web access server to replace the original CSV .TXT files that were uploaded.