Metadata Movement

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(Diagrams of metadata movement)
 
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'''Diagram of metadata movement''' for content being digitized in Digital Services effective November 2009:  [[Image:Metadata.pdf]]
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Item-level metadata may be generated from EAD finding aids (for item-described content, such as images), extracted from MARC records (such as sheet music or published materials), or generated by hand by Metadata & Digital Services.
  
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See [[Descriptive metadata]] for more information on the current step-by-step procedures.
  
==Digital Services:==
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== Diagram of metadata movement ==
When content is ready for storage:
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# Put the Excel file into S:\Digital Projects\Administrative\Pipeline\collectionInfo\forMDlib\needsRemediation for Mary.
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for content being digitized in Metadata & Digital Services effective December 2015:   
# Export a tab-delimited text file and put it with the content for Storage.
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# Export a tab-delimited text file to generate MODS according to the instructions here: [[Making MODS]]<!--[[Generating_MODS]]-->
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# Upload the MODS to Acumen by following the process outlined here: [[Uploading_MODS]]
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# Delete the text file used to create the MODS.
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# Notify Jody that new MODS await.
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==Metadata Services:==
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'''Collection and item level metadata overview:'''
# Retrieve deposited spreadsheet from S:\Digital Projects\Administrative\collectionInfo\forMDlib\needsRemediation, and remediate metadata appropriately.
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#[[Image:Dec2015.png]]  
# Move the remediated spreadsheet to S:\Digital Projects\Administrative\collectionInfo\Storage_Excel
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# Generate MODS records, according to the instructions here: [[Making MODS]]<!--[[Generating_MODS]]-->
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# Upload these  MODS records to Acumen by following the process outlined here: [[Uploading_MODS]]
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# Export a tab-delimited text file of the remediated metadata.
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# Deposit the exported tab-delimited collection-level metadata in S:\Digital Projects\Administrative\collectionInfo\JodyPickup. 
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# Notify  Jody it's ready for pickup.
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==Jody: Digital Services==
 
# If initial uploaded content includes text files in the Scans directory (i.e. item-level tab-delimited metadata), move those to S:\Digital Projects\Administrative\collectionInfo\forMDlib\itemMD\ 
 
# Notify Mary they're ready for pickup
 
# Pick up finalized spreadsheets from S:\Digital Projects\Administrative\collectionInfo\JodyPickup and transfer to the deposits directory on libcontent1
 
# Process for correct deposit into long term storage and linking in LOCKSS Manifests
 
  
==Metadata Transfer and Remediation for Collections Requiring Multiple Uploads==
 
# When enough item scans have passed quality control checks to warrant an upload of materials to Storage (i.e. a "batch"), the metadata corresponding to the items to be uploaded is copied out of the original set of metadata and pasted into a new Excel file (.xlsx) by Digital Services. For instructions on how to prepare batch metadata see here: [[BATCH_Metadata]] The naming convention for this file is collectionNumber.n.xlsx, where "n" is the numerical value of the batch. Ex: u0008_0000001.2.xlsx = the metadata for the second batch of items for collection u0008_0000001. <br /><br />Digital Services will note - in the original collection metadata Excel file - which items correspond to this batch. This shall be done via entering the information into a column in the Excel version of the collection metadata. In this fashion, we keep track of which batch we're on. <br /><br />This column and it's cells must be excluded from any subsequent text files that are generated for MODS or Storage purposes.<br /><br />
 
# This subset of the collection metadata is then exported from Excel as a tab delimited .txt file and is placed in the appropriate collection metadata folder in s:\Digital Projects\Digital_Coll_Complete by Digital Services.
 
# The .xlsx version of this metadata subset is placed into S:\Digital Projects\Administrative\collectionInfo\forMDlib\needsRemediation by Digital Services.
 
# Metadata Services then applies the same steps as for single batch collections in terms of MODS generation and exporting a .txt files to delivery to Jody for Storage.
 
  
  
:*If there *is* a collnum.2.xlsx or collnum.2.txt, and there is a collnum.xlsx or collnum.txt in the same directory, we will assume that the latter is the first segment of metadata for the collection.  That is to say, it *is* the collnum.1.xlsx or collnum.1.txt file. 
 
  
<!--'''Diagram of metadata movement for collections requiring multiple uploads''' this image shows a potential policy:  [[Image:metadata_transfer_and_remediation.pdf]]-->
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[[User:Jlderidder|Jlderidder]] ([[User talk:Jlderidder|talk]]) 11:39, 17 December 2015 (CST)
 
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==Workflow Slide Presentations==
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<!-- [http://intranet.lib.ua.edu/wiki/digcoll/images/6/68/MetadataMovement.DS-Jody.pdf Workflow between Digital Services and Jody regarding delivering Content and MODS for Storage and Delivery]
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This PowerPoint, such that it is, has been commented out given that the process it outdated.
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-->
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[http://intranet.lib.ua.edu/wiki/digcoll/images/d/db/MetadataMovement.DS-MU.pdf Workflow between Digital Services and Metadata Services regarding Excel files/metadata] - This does not cover the creation of MODS files or how Metadata Services delivers tab-delimited metadata for long term Storage.
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Latest revision as of 10:24, 18 December 2015

Item-level metadata may be generated from EAD finding aids (for item-described content, such as images), extracted from MARC records (such as sheet music or published materials), or generated by hand by Metadata & Digital Services.

See Descriptive metadata for more information on the current step-by-step procedures.

[edit] Diagram of metadata movement

for content being digitized in Metadata & Digital Services effective December 2015:

Collection and item level metadata overview:

  1. Dec2015.png



Jlderidder (talk) 11:39, 17 December 2015 (CST)

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