Material Anomalies

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(New page: ==Basic guidelines for what should be captured== *Has letters, numbers, or drawings -- YES *Blank -- NO *IN DOUBT? See the list below ==Should this kind of manuscript page be captured?==...)
 
(Should this be captured?: added duplicates, rearranged page to put dups and photocopies together at end of list)
 
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*IN DOUBT? See the list below
 
*IN DOUBT? See the list below
  
==Should this kind of manuscript page be captured?==
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==Should this be captured?==
  
 
===Paper===
 
===Paper===
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**with arithmetic -- YES
 
**with arithmetic -- YES
 
**with hand written page number -- NO
 
**with hand written page number -- NO
*in plastic sleeve -- YES (and leave the sleeve on!)
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*in plastic sleeve -- YES, and '''[[Procedural_Anomalies#Manuscript_item_in_plastic_sleeve|here's how]]'''
 +
*Envelopes -- YES, in general; see section below for questions about those envelopes
  
 
===Envelopes===
 
===Envelopes===
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*Back with postal date stamp or postage cancellation -- YES
 
*Back with postal date stamp or postage cancellation -- YES
 
*Blank back -- NO
 
*Blank back -- NO
*Used as a piece of paper, with text or drawings -- YES
+
*Used as scrap paper, with text or drawings -- YES
  
 
===Bound Items===
 
===Bound Items===
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*"Blank" front or back cover -- YES
 
*"Blank" front or back cover -- YES
*Interleaved material (inserted between pages or clipped to a page) -- YES
+
*Interleaved material (inserted between pages or clipped to a page) -- YES, and '''[[Procedural_Anomalies#Interleaved_material_found_in_bound_item|here's how]]'''
  
 
===Newspaper Clippings===
 
===Newspaper Clippings===
  
 
*Fronts -- YES
 
*Fronts -- YES
*Backs -- NO
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*Related or circled/highlighted material on back of clipping -- YES
 +
*Unrelated backs -- NO
  
 
===Other Manuscript Materials===
 
===Other Manuscript Materials===
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If it's in the metadata as an item (or as part of an item), capture it, following the rules for Paper.  
 
If it's in the metadata as an item (or as part of an item), capture it, following the rules for Paper.  
  
==Should this part of a photo be captured?==
+
===Photos===
  
*Backs -- NO (even if there is writing on it, as that should be included in the metadata already)
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*Backs with typed or pre-printed material -- NO
 +
*Backs with handwritten material (this does not count a penciled-in archival photo number) -- YES
 +
 
 +
===Artifacts (Objects made from materials other than paper)===
 +
 
 +
If it's in the metadata, it's probably flat enough the capture. If it's metallic or shiny, see '''[[Procedural_Anomalies#Shiny_materials | this page]]''' for instructions.
 +
 
 +
===Photocopies===
 +
 
 +
*Something that is under copyright or is otherwise not a unique item (example: a page in a published book) -- NO
 +
*Otherwise, if it appears to be
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**created by the archivists at Hoole or some other entity as a surrogate for something missing -- NO
 +
**native to the collection itself (i.e., it was already a photocopy when the materials were collected and archived) -- YES
 +
 
 +
===Duplicates===
 +
 
 +
Duplicates should be skipped. The examples below give the rationale behind what is or isn't significant enough to count something as an duplicate.
 +
 
 +
'''Real duplicates -- shoot one'''
 +
*Two identical documents, one a carbon or photocopy of the other
 +
**choose the one that's easiest to read (either the most amount of readable text or the best text quality overall)
 +
*Two identical documents, one a carbon or photocopy of the other, for which one has notes added to it
 +
**choose the one with the notes, since it has the most information
 +
 
 +
'''Not really duplicates -- shoot both'''
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*Two documents that seem to have identical content, but one is typed and the other is handwritten
 +
**there may be discrepancies
 +
*Two identical documents (one a carbon or photocopy of the other) for which both have different notes added to them
 +
**you want to capture both sets of notes
  
 
==No guideline yet?==
 
==No guideline yet?==
  
 +
Make one!
 
*Try to match the outcomes of current policies and procedures
 
*Try to match the outcomes of current policies and procedures
 
*Look at similar anomaly rules, which set a precedence
 
*Look at similar anomaly rules, which set a precedence
 
*With extraneous markings on materials, consider whether they are unique or interesting enough to capture
 
*With extraneous markings on materials, consider whether they are unique or interesting enough to capture
 +
*Document on this list
 +
 +
Or ask Jeremiah.

Latest revision as of 11:35, 4 March 2015

Contents

[edit] Basic guidelines for what should be captured

  • Has letters, numbers, or drawings -- YES
  • Blank -- NO
  • IN DOUBT? See the list below

[edit] Should this be captured?

[edit] Paper

  • Holes in page -- YES (make sure the regular black or white capture bed is seen through the hole; if in book, place black or white paper underneath)
  • Portions of paper missing -- YES (if part of an item with similar size pages, crop to that page size to maintain consistency)
  • Otherwise blank page
    • with smudge -- NO
    • with inked fingerprint -- YES
    • with ink transfer from adjacent page -- NO (unless adjacent page is missing)
    • of pre-printed letterhead -- NO (unless pre-printed text/art is unique)
    • with a single letter or number -- YES
    • with arithmetic -- YES
    • with hand written page number -- NO
  • in plastic sleeve -- YES, and here's how
  • Envelopes -- YES, in general; see section below for questions about those envelopes

[edit] Envelopes

  • Fronts with address or other text -- YES
  • Blank front -- NO
  • Back with postal date stamp or postage cancellation -- YES
  • Blank back -- NO
  • Used as scrap paper, with text or drawings -- YES

[edit] Bound Items

In general, follow the rules for Paper. These are guidelines for things that apply to bound items only.

  • "Blank" front or back cover -- YES
  • Interleaved material (inserted between pages or clipped to a page) -- YES, and here's how

[edit] Newspaper Clippings

  • Fronts -- YES
  • Related or circled/highlighted material on back of clipping -- YES
  • Unrelated backs -- NO

[edit] Other Manuscript Materials

If it's in the metadata as an item (or as part of an item), capture it, following the rules for Paper.

[edit] Photos

  • Backs with typed or pre-printed material -- NO
  • Backs with handwritten material (this does not count a penciled-in archival photo number) -- YES

[edit] Artifacts (Objects made from materials other than paper)

If it's in the metadata, it's probably flat enough the capture. If it's metallic or shiny, see this page for instructions.

[edit] Photocopies

  • Something that is under copyright or is otherwise not a unique item (example: a page in a published book) -- NO
  • Otherwise, if it appears to be
    • created by the archivists at Hoole or some other entity as a surrogate for something missing -- NO
    • native to the collection itself (i.e., it was already a photocopy when the materials were collected and archived) -- YES

[edit] Duplicates

Duplicates should be skipped. The examples below give the rationale behind what is or isn't significant enough to count something as an duplicate.

Real duplicates -- shoot one

  • Two identical documents, one a carbon or photocopy of the other
    • choose the one that's easiest to read (either the most amount of readable text or the best text quality overall)
  • Two identical documents, one a carbon or photocopy of the other, for which one has notes added to it
    • choose the one with the notes, since it has the most information

Not really duplicates -- shoot both

  • Two documents that seem to have identical content, but one is typed and the other is handwritten
    • there may be discrepancies
  • Two identical documents (one a carbon or photocopy of the other) for which both have different notes added to them
    • you want to capture both sets of notes

[edit] No guideline yet?

Make one!

  • Try to match the outcomes of current policies and procedures
  • Look at similar anomaly rules, which set a precedence
  • With extraneous markings on materials, consider whether they are unique or interesting enough to capture
  • Document on this list

Or ask Jeremiah.

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