Material Anomalies

Revision as of 16:17, 15 January 2014

Basic guidelines for what should be captured

• Has letters, numbers, or drawings -- YES
• Blank -- NO
• IN DOUBT? See the list below

Should this be captured?

Paper

• Holes in page -- YES (make sure the regular black or white capture bed is seen through the hole; if in book, place black or white paper underneath)
• Portions of paper missing -- YES (if part of an item with similar size pages, crop to that page size to maintain consistency)
• Otherwise blank page
  • with smudge -- NO
  • with inked fingerprint -- YES
  • with ink transfer from adjacent page -- NO (unless adjacent page is missing)
  • of pre-printed letterhead -- NO (unless pre-printed text/art is unique)
  • with a single letter or number -- YES
  • with arithmetic -- YES
  • with hand written page number -- NO
• in plastic sleeve -- YES, and here's how
• Envelopes -- YES, in general; see section below for questions about those envelopes

Envelopes

• Fronts with address or other text -- YES
• Blank front -- NO
• Back with postal date stamp or postage cancellation -- YES
• Blank back -- NO
• Used as scrap paper, with text or drawings -- YES

Bound Items

In general, follow the rules for Paper. These are guidelines for things that apply to bound items only.

• "Blank" front or back cover -- YES
• Interleaved material (inserted between pages or clipped to a page) -- YES, and here's how

Newspaper Clippings

• Fronts -- YES
• Related or circled/highlighted material on back of clipping -- YES
• Unrelated backs -- NO

Photocopies

• Something that is under copyright or is otherwise not a unique item (example: a page in a published book) -- NO
• Otherwise, if it appears to be
  • created by the archivists at Hoole or some other entity as a surrogate for something missing -- NO
  • native to the collection itself (i.e., it was already a photocopy when the materials were collected and archived) -- YES

Other Manuscript Materials

If it's in the metadata as an item (or as part of an item), capture it, following the rules for Paper.

Photos

• Backs with typed or pre-printed material -- NO
• Backs with handwritten material (this does not count a penciled-in archival photo number) -- YES

===Artifacts (Objects made from materials other than paper)==+

• Attempt to capture as normal.
• If the scan is overly bright (or super dark), try turning the object 90 degrees. This will cause it to pick up light in a different way.
• If you cannot get a good capture, skip the item.

No guideline yet?

Make one!

• Try to match the outcomes of current policies and procedures
• Look at similar anomaly rules, which set a precedence
• With extraneous markings on materials, consider whether they are unique or interesting enough to capture
• Document on this list

Or ask Jeremiah.