Material Anomalies

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(made some language edits and added section on Photocopies)
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**with hand written page number -- NO
 
**with hand written page number -- NO
 
*in plastic sleeve -- YES, and '''[[Procedural_Anomalies#Manuscript_item_in_plastic_sleeve|here's how]]'''
 
*in plastic sleeve -- YES, and '''[[Procedural_Anomalies#Manuscript_item_in_plastic_sleeve|here's how]]'''
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*Envelopes -- YES, in general; see section below for questions about those envelopes
  
 
===Envelopes===
 
===Envelopes===
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*Back with postal date stamp or postage cancellation -- YES
 
*Back with postal date stamp or postage cancellation -- YES
 
*Blank back -- NO
 
*Blank back -- NO
*Used as a piece of paper, with text or drawings -- YES
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*Used as scrap paper, with text or drawings -- YES
  
 
===Bound Items===
 
===Bound Items===
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*Fronts -- YES
 
*Fronts -- YES
*Backs -- NO
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*Related or circled/highlighted material on back of clipping -- YES
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*Unrelated backs -- NO
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===Photocopies===
 +
 
 +
*Something that is under copyright or is otherwise not a unique item (example: a page in a published book) -- NO
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*Otherwise, if it appears to be
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**created by the archivists at Hoole or some other entity as a surrogate for something missing -- NO
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**native to the collection itself (i.e., it was already a photocopy when the materials were collected and archived) -- YES
  
 
===Other Manuscript Materials===
 
===Other Manuscript Materials===
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*Backs with typed or pre-printed material -- NO
 
*Backs with typed or pre-printed material -- NO
*Backs with handwritten material -- YES
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*Backs with handwritten material (this does not count a penciled-in archival photo number) -- YES
  
 
==No guideline yet?==
 
==No guideline yet?==

Revision as of 17:32, 7 May 2013

Contents

Basic guidelines for what should be captured

  • Has letters, numbers, or drawings -- YES
  • Blank -- NO
  • IN DOUBT? See the list below

Should this be captured?

Paper

  • Holes in page -- YES (make sure the regular black or white capture bed is seen through the hole; if in book, place black or white paper underneath)
  • Portions of paper missing -- YES (if part of an item with similar size pages, crop to that page size to maintain consistency)
  • Otherwise blank page
    • with smudge -- NO
    • with inked fingerprint -- YES
    • with ink transfer from adjacent page -- NO (unless adjacent page is missing)
    • of pre-printed letterhead -- NO (unless pre-printed text/art is unique)
    • with a single letter or number -- YES
    • with arithmetic -- YES
    • with hand written page number -- NO
  • in plastic sleeve -- YES, and here's how
  • Envelopes -- YES, in general; see section below for questions about those envelopes

Envelopes

  • Fronts with address or other text -- YES
  • Blank front -- NO
  • Back with postal date stamp or postage cancellation -- YES
  • Blank back -- NO
  • Used as scrap paper, with text or drawings -- YES

Bound Items

In general, follow the rules for Paper. These are guidelines for things that apply to bound items only.

  • "Blank" front or back cover -- YES
  • Interleaved material (inserted between pages or clipped to a page) -- YES, and here's how

Newspaper Clippings

  • Fronts -- YES
  • Related or circled/highlighted material on back of clipping -- YES
  • Unrelated backs -- NO

Photocopies

  • Something that is under copyright or is otherwise not a unique item (example: a page in a published book) -- NO
  • Otherwise, if it appears to be
    • created by the archivists at Hoole or some other entity as a surrogate for something missing -- NO
    • native to the collection itself (i.e., it was already a photocopy when the materials were collected and archived) -- YES

Other Manuscript Materials

If it's in the metadata as an item (or as part of an item), capture it, following the rules for Paper.

Photos

  • Backs with typed or pre-printed material -- NO
  • Backs with handwritten material (this does not count a penciled-in archival photo number) -- YES

No guideline yet?

Make one!

  • Try to match the outcomes of current policies and procedures
  • Look at similar anomaly rules, which set a precedence
  • With extraneous markings on materials, consider whether they are unique or interesting enough to capture
  • Document on this list

Or ask Jeremiah.

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