Material Anomalies

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(New page: ==Basic guidelines for what should be captured== *Has letters, numbers, or drawings -- YES *Blank -- NO *IN DOUBT? See the list below ==Should this kind of manuscript page be captured?==...)
 
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*IN DOUBT? See the list below
 
*IN DOUBT? See the list below
  
==Should this kind of manuscript page be captured?==
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==Should this be captured?==
  
 
===Paper===
 
===Paper===
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**with arithmetic -- YES
 
**with arithmetic -- YES
 
**with hand written page number -- NO
 
**with hand written page number -- NO
*in plastic sleeve -- YES (and leave the sleeve on!)
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*in plastic sleeve -- YES, and '''[[Procedural_Anomalies#Manuscript_item_in_plastic_sleeve|here's how]]'''
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*Envelopes -- YES, in general; see section below for questions about those envelopes
  
 
===Envelopes===
 
===Envelopes===
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*"Blank" front or back cover -- YES
 
*"Blank" front or back cover -- YES
*Interleaved material (inserted between pages or clipped to a page) -- YES
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*Interleaved material (inserted between pages or clipped to a page) -- YES, and '''[[Procedural_Anomalies#Interleaved_material_found_in_bound_item|here's how]]'''
  
 
===Newspaper Clippings===
 
===Newspaper Clippings===
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If it's in the metadata as an item (or as part of an item), capture it, following the rules for Paper.  
 
If it's in the metadata as an item (or as part of an item), capture it, following the rules for Paper.  
  
==Should this part of a photo be captured?==
+
===Photos===
  
*Backs -- NO (even if there is writing on it, as that should be included in the metadata already)
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*Backs with typed or pre-printed material -- NO
 +
*Backs with handwritten material -- YES
  
 
==No guideline yet?==
 
==No guideline yet?==
  
 +
Make one!
 
*Try to match the outcomes of current policies and procedures
 
*Try to match the outcomes of current policies and procedures
 
*Look at similar anomaly rules, which set a precedence
 
*Look at similar anomaly rules, which set a precedence
 
*With extraneous markings on materials, consider whether they are unique or interesting enough to capture
 
*With extraneous markings on materials, consider whether they are unique or interesting enough to capture
 +
*Document on this list
 +
 +
Or ask Jeremiah.

Revision as of 15:06, 21 September 2012

Contents

Basic guidelines for what should be captured

  • Has letters, numbers, or drawings -- YES
  • Blank -- NO
  • IN DOUBT? See the list below

Should this be captured?

Paper

  • Holes in page -- YES (make sure the regular black or white capture bed is seen through the hole; if in book, place black or white paper underneath)
  • Portions of paper missing -- YES (if part of an item with similar size pages, crop to that page size to maintain consistency)
  • Otherwise blank page
    • with smudge -- NO
    • with inked fingerprint -- YES
    • with ink transfer from adjacent page -- NO (unless adjacent page is missing)
    • of pre-printed letterhead -- NO (unless pre-printed text/art is unique)
    • with a single letter or number -- YES
    • with arithmetic -- YES
    • with hand written page number -- NO
  • in plastic sleeve -- YES, and here's how
  • Envelopes -- YES, in general; see section below for questions about those envelopes

Envelopes

  • Fronts with address or other text -- YES
  • Blank front -- NO
  • Back with postal date stamp or postage cancellation -- YES
  • Blank back -- NO
  • Used as a piece of paper, with text or drawings -- YES

Bound Items

In general, follow the rules for Paper. These are guidelines for things that apply to bound items only.

  • "Blank" front or back cover -- YES
  • Interleaved material (inserted between pages or clipped to a page) -- YES, and here's how

Newspaper Clippings

  • Fronts -- YES
  • Backs -- NO

Other Manuscript Materials

If it's in the metadata as an item (or as part of an item), capture it, following the rules for Paper.

Photos

  • Backs with typed or pre-printed material -- NO
  • Backs with handwritten material -- YES

No guideline yet?

Make one!

  • Try to match the outcomes of current policies and procedures
  • Look at similar anomaly rules, which set a precedence
  • With extraneous markings on materials, consider whether they are unique or interesting enough to capture
  • Document on this list

Or ask Jeremiah.

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