Material Anomalies - Revision history

Kgmatheny: made some language edits and added section on Photocopies

2013-05-07T22:32:22Z

made some language edits and added section on Photocopies

←Older revision		Revision as of 22:32, 7 May 2013
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	*Back with postal date stamp or postage cancellation -- YES		*Back with postal date stamp or postage cancellation -- YES
	*Blank back -- NO		*Blank back -- NO
-	*Used as ~~a piece of~~ paper, with text or drawings -- YES	+	*Used as scrap paper, with text or drawings -- YES

	===Bound Items===		===Bound Items===
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	*Fronts -- YES		*Fronts -- YES
-	*~~Backs~~ -- NO	+	*Related or circled/highlighted material on back of clipping -- YES
		+	*Unrelated backs -- NO
		+
		+	===Photocopies===
		+
		+	*Something that is under copyright or is otherwise not a unique item (example: a page in a published book) -- NO
		+	*Otherwise, if it appears to be
		+	**created by the archivists at Hoole or some other entity as a surrogate for something missing -- NO
		+	**native to the collection itself (i.e., it was already a photocopy when the materials were collected and archived) -- YES

	===Other Manuscript Materials===		===Other Manuscript Materials===
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	*Backs with typed or pre-printed material -- NO		*Backs with typed or pre-printed material -- NO
-	*Backs with handwritten material -- YES	+	*Backs with handwritten material (this does not count a penciled-in archival photo number) -- YES

	==No guideline yet?==		==No guideline yet?==

Kgmatheny at 21:06, 21 September 2012

2012-09-21T21:06:27Z

←Older revision		Revision as of 21:06, 21 September 2012
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	**with hand written page number -- NO		**with hand written page number -- NO
	*in plastic sleeve -- YES, and '''[[Procedural_Anomalies#Manuscript_item_in_plastic_sleeve\|here's how]]'''		*in plastic sleeve -- YES, and '''[[Procedural_Anomalies#Manuscript_item_in_plastic_sleeve\|here's how]]'''
		+	*Envelopes -- YES, in general; see section below for questions about those envelopes

	===Envelopes===		===Envelopes===

Kgmatheny at 20:58, 21 September 2012

2012-09-21T20:58:47Z

←Older revision		Revision as of 20:58, 21 September 2012
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	*IN DOUBT? See the list below		*IN DOUBT? See the list below

-	==Should this ~~kind of manuscript page~~ be captured?==	+	==Should this be captured?==

	===Paper===		===Paper===
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	If it's in the metadata as an item (or as part of an item), capture it, following the rules for Paper.		If it's in the metadata as an item (or as part of an item), capture it, following the rules for Paper.

-	==~~Should this part of a photo be captured?~~==	+	===Photos===

-	*Backs -- NO ~~(even if there is writing on it, as that should be included in the metadata already)~~	+	*Backs with typed or pre-printed material -- NO
		+	*Backs with handwritten material -- YES

	==No guideline yet?==		==No guideline yet?==

Kgmatheny at 16:22, 21 September 2012

2012-09-21T16:22:35Z

←Older revision		Revision as of 16:22, 21 September 2012
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	**with arithmetic -- YES		**with arithmetic -- YES
	**with hand written page number -- NO		**with hand written page number -- NO
-	*in plastic sleeve -- YES (and ~~leave the sleeve on!)~~	+	*in plastic sleeve -- YES, and '''[[Procedural_Anomalies#Manuscript_item_in_plastic_sleeve\|here's how]]'''

	===Envelopes===		===Envelopes===
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	*"Blank" front or back cover -- YES		*"Blank" front or back cover -- YES
-	*Interleaved material (inserted between pages or clipped to a page) -- YES	+	*Interleaved material (inserted between pages or clipped to a page) -- YES, and '''[[Procedural_Anomalies#Interleaved_material_found_in_bound_item\|here's how]]'''

	===Newspaper Clippings===		===Newspaper Clippings===

Kgmatheny at 16:04, 19 September 2012

2012-09-19T16:04:04Z

←Older revision		Revision as of 16:04, 19 September 2012
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	==No guideline yet?==		==No guideline yet?==

		+	Make one!
	*Try to match the outcomes of current policies and procedures		*Try to match the outcomes of current policies and procedures
	*Look at similar anomaly rules, which set a precedence		*Look at similar anomaly rules, which set a precedence
	*With extraneous markings on materials, consider whether they are unique or interesting enough to capture		*With extraneous markings on materials, consider whether they are unique or interesting enough to capture
		+	*Document on this list
		+
		+	Or ask Jeremiah.

Kgmatheny: New page: ==Basic guidelines for what should be captured== Has letters, numbers, or drawings -- YES Blank -- NO *IN DOUBT? See the list below ==Should this kind of manuscript page be captured?==...

2012-09-19T16:02:42Z

New page: ==Basic guidelines for what should be captured== *Has letters, numbers, or drawings -- YES *Blank -- NO *IN DOUBT? See the list below ==Should this kind of manuscript page be captured?==...

New page

==Basic guidelines for what should be captured==

*Has letters, numbers, or drawings -- YES
*Blank -- NO
*IN DOUBT? See the list below

==Should this kind of manuscript page be captured?==

===Paper===

*Holes in page -- YES (make sure the regular black or white capture bed is seen through the hole; if in book, place black or white paper underneath)
*Portions of paper missing -- YES (if part of an item with similar size pages, crop to that page size to maintain consistency)
*Otherwise blank page
**with smudge -- NO
**with inked fingerprint -- YES
**with ink transfer from adjacent page -- NO (unless adjacent page is missing)
**of pre-printed letterhead -- NO (unless pre-printed text/art is unique)
**with a single letter or number -- YES
**with arithmetic -- YES
**with hand written page number -- NO
*in plastic sleeve -- YES (and leave the sleeve on!)

===Envelopes===

*Fronts with address or other text -- YES
*Blank front -- NO
*Back with postal date stamp or postage cancellation -- YES
*Blank back -- NO
*Used as a piece of paper, with text or drawings -- YES

===Bound Items===

In general, follow the rules for Paper. These are guidelines for things that apply to bound items only.

*"Blank" front or back cover -- YES
*Interleaved material (inserted between pages or clipped to a page) -- YES

===Newspaper Clippings===

*Fronts -- YES
*Backs -- NO

===Other Manuscript Materials===

If it's in the metadata as an item (or as part of an item), capture it, following the rules for Paper.

==Should this part of a photo be captured?==

*Backs -- NO (even if there is writing on it, as that should be included in the metadata already)

==No guideline yet?==

*Try to match the outcomes of current policies and procedures
*Look at similar anomaly rules, which set a precedence
*With extraneous markings on materials, consider whether they are unique or interesting enough to capture